J065--INTENT TO SOLE SOURCE for the Candela Laser Service Contract at the Clement J. Zablocki VA Medical Center (Zablocki VAMC)

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with the Candela Corporation.

The Contractor shall provide all labor, materials, tools, travel, management, and equipment necessary to provide service maintenance of the Candela Lasers at the Clement J. Zablocki VA Medical Center (Zablocki VAMC), located at 5000 W National Ave, Milwaukee, WI 53295-0001.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a base plus (4) four option year contract. The NAICS Code is 811210.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and service to the Contracting Officer by 10:00AM (CST) 09/27/2024. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated. However, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Candela Corporation.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Della Bond at Della.Bond@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

PERFORMANCE WORK STATEMENT

CANDELA LASER SERVICE CONTRACT

Description of Services

The Contractor shall provide all labor, materials, tools, travel, management, and equipment necessary to provide service maintenance of the Candela Lasers at the Clement J. Zablocki VA Medical Center (Zablocki VAMC), located at 5000 W National Ave, Milwaukee, WI 53295-0001.

Scope of Work

This service contract is for an initial one-year term but may be renewed annually for up to 4 years. It provides preventative maintenance (PM) on the specified equipment, as well as labor, travel, expenses, and parts for that preventative maintenance. Parts for PM shall include, but are not limited to: PM kits, dyes, and consumables required to perform PM. Additionally, it provides on-call corrective maintenance on equipment that is malfunctioning or inoperable, as well as all labor, travel, expenses, and parts deemed necessary for that corrective maintenance.

2.A) Equipment:

Scheduled of Work

Scheduled work shall be required in the performance of this contract and shall be performed during the hospital s normal business hours of 8:30 a.m. and 5:00 p.m., Dispatch and Tech Support: Monday through Friday, 7:30AM to 7:00PM CST (Wisconsin), and Contractors shall respond on-site as required within 48 hours of service request/notification, excluding weekends and National Holidays, to include any other day specifically declared by the President of the United States to be a Federal Holiday. National Holidays observed by the Zablocki VAMC are:

New Years Day Independence Day

Labor Day Thanksgiving Day

Memorial Day Christmas Day

When one of the above designated Federal Holidays falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by United States Government agencies. If different times shall be needed, this shall be discussed and mutually agreed upon with the Zablocki VAMC Contracting Officers Representative (COR) and shall still be considered normal business hours. No work by the Contractor on Federal Holidays and no work on the weekend when the Federal Holiday is on the respective Monday or Friday shall be done. The Contractor shall obtain prior approval at least 24 hours from the Zablocki VAMC s COR.

Specifications of Work:

All parts for the repair and corrective maintenance of the system are covered

No exclusion or charge for repairs due to damage/abuse.

Engineering changes are covered.

Annual Preventative Maintenance (PM) according to manufacturer specifications. PM s shall be completed in the months as required by local Biomedical Engineering staff.

Unlimited corrective maintenance is included during hours of coverage.

Any required parts shall be shipped in an expedited manner to minimize equipment downtime.

Software upgrades shall be included.

No charge if equipment is not immediately available to field service engineer upon arrival at facility.

Guaranteed Uptime: This plan includes a guarantee of 95% uptime.

Reporting Requirements

The check-in is mandatory at 5000 W National Ave. Milwaukee, WI 53295-0001, Building 70: C Wing prior to performance of service. The contractor's Field Service employee shall wear visible identification at all times while on the premises of the Zablocki VAMC. The contractor's Field Service reports shall be provided after the completion of each field service call. Field Service reports shall include written evidence of performance of all procedures and tests as required by the manufacturer. They shall include itemized parts and labor. The Contractor shall provide certification that all test equipment is calibrated annual by an ISO 9001 certified provider. Certification documentation shall be provided upon request within 10 business days.

Zablocki VA Medical Center Point of Contact: Information shall be provided at time of award via the COR Appointment Memo.

Zablocki VA Medical Center Point of Contact phone number: Information shall be provided at time of award via the COR Appointment Memo.