J065--Intent to Sole Source a Preventative Maintenance Contract for the WatchDog System by Avidity
Closed Special Notice Posted
- Solicitation number
- 36C24925Q0127
- Agency
-
Veterans Integrated Service Network 9
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, specifically Network Contracting Office 09, has issued a Special Notice announcing its intent to award a sole source purchase order for preventative maintenance of the WatchDog System manufactured by Avidity. Avidity is identified as the Original Equipment Manufacturer (OEM) for the system, which includes hardware components, software applications, and surgical instrumentation. As the exclusive service provider, Avidity does not authorize third-party repairs or parts sales, and their technicians are specifically trained to maintain these proprietary systems. The contract will be awarded under FAR 13.106-1(b), which allows solicitation from a single source. The opportunity is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with a size standard of 1,000 employees.
The purpose of this Special Notice is to provide transparency about the intended sole source procurement and allow interested parties to demonstrate their capabilities. Contractors have until February 5, 2025, at 11:00 AM EST to submit their response via email to Carmen Hanczyk, the Contracting Officer. To be eligible, contractors must be registered in the System for Award Management (SAM) and submit a current authorized distributor letter from the manufacturer. The documentation submitted should comprehensively detail the prospective contractor's capabilities, technical background, and experience relevant to supporting the maintenance requirements. While this is not a competitive solicitation, the VA will fully consider all responses from responsible sources and determine whether to issue a formal solicitation based on the received information. The anticipated contract award date is March 1, 2025, and the VA will not be responsible for any costs incurred by interested parties in responding to the notice.
Notice text
Special Notice
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The Department of Veterans Affairs, Network Contracting Office 09, hereby provides notice of its intent to award a sole source purchase order for Preventative Maintenance Contract. The preventive maintenance The for the WatchDog System by Avidity. According to the OEM proprietary Letter, Avidity is the OEM of the Watchdog System including all hardware components, applicable licensed software applications and surgical instrumentation. As the OEM, they use OEM parts to repair the system they are the sole source to maintain these systems. Avidity is the original equipment manufacturer and does not authorize customers or third-party repair entities to service Avidity products or sell parts for service and repair to third party service/repair companies. Avidity is the exclusive service agent for their proprietary products and any non-OEM service voids any manufacturer support and warranties. Their technicians are trained specifically on these machines and their parts to keep with uniform repairs. The contract is expected to be awarded in accordance with FAR 13.106-1(b)- Soliciting from a single source. The anticipated award date is March 1, 2025.
NAICS code: 811210 Electronic and Precision Equipment Repair and Maintenance
(SBA Size Standard 1,000 number of Employees)
PSC: J065 Maint/repair/rebuild Of Equipment- Medical, Dental, and Veterinary Equipment and Supplies THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement within seven calendar days after publication of this notice.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE 36C24925Q0127 in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Carmen Hanczyk, Contracting Officer, by email at Carmen.Hanczyk@va.gov NO LATER THAN February 05 2025 @ 11:00AM EST. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
Files
| File | Type | Posted |
|---|---|---|
| 36C24925Q0127.docx | DOCX document |
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