J065--Greater Los Angeles VA Healthcare System Guldmann Ceiling Patient Lifts Base + 3 Year 36C26223Q1582

This pre-solicitation notice supersedes the request for quote number 36C26223Q1350. All offers submitted under previous solicitation number 36C26223Q1350 are null and void. All interested parties must reply to the new solicitation 36C26223Q1582 once published.

Statement of Work

Scope:

The Contractor shall provide all necessary labor, materials, supplies, parts, batteries, software (needed for the general operation of the equipment), tools, equipment, travel, transportation expenses and other related costs to provide Preventive Maintenance Inspection (PMI) and Corrective Maintenance (CM) services on the below Government Owned Guldmann Patient Lifts at the participating facilities listed herein of the Veterans Integrated Service Network (VISN) 22. This preventive maintenance should include all required checks, calibrations and any other performance required for the device according to the manufacture s recommendations as well as the checklist outlined in the Patient Safety Alert AL14-07 (See Attachments). The corrective maintenance must cover any repairs to bring the device up to operating standards and consists of all parts and labor needed.

It is the intent of the Government to enter into a single award service contract on Guldmann equipment in accordance with the terms and conditions contained herein. The contract period shall be for one (1) base year with the Government having the option to exercise three (3) one-year options (Base + 3 Year Contract).

Participating Facility:

VA Greater Los Angeles Healthcare System

11301 Wilshire Blvd

Los Angeles, CA 90073

Sepulveda VA Hospital Medical Center

16111 Plummer St,

Sepulveda, CA 91343

VA Ventura Outpatient Clinic

5250 Ralston Street

Ventura CA 93003

General Requirement:

All work shall be in accordance with manufacturer s instructions, including, but not limited to, adjustments, calibration, cleaning, lubrication, testing, disassembly, checkout, replacement of worn and/or defective parts, battery change. The above shall be performed as necessary as required to keep equipment in optimal working condition.

Equipment shall be maintained in accordance with the Joint Commission (JC) standards, VHA Patient Safety Alert mandates. Contractor shall apply VA supplied PMI labels with completed date and the next required PMI date to the equipment after PMI is completed.

This refers to the 173 Guldmann GH3+ patient lift units listed below:

EE#

Serial Number

Location

1

150412

11806

Greater Los Angeles

2

150423

11824

Greater Los Angeles

3

158671

74468

Greater Los Angeles

4

158672

68497

Greater Los Angeles

5

158673

68523

Greater Los Angeles

6

158674

74467

Greater Los Angeles

7

158675

68534

Greater Los Angeles

8

158676

68517

Greater Los Angeles

9

158677

68536

Greater Los Angeles

10

158678

68504

Greater Los Angeles

11

158679

68508

Greater Los Angeles

12

158680

74464

Greater Los Angeles

13

158681

68501

Greater Los Angeles

14

158682

74465

Greater Los Angeles

15

158683

68505

Greater Los Angeles

16

158684

66851

Greater Los Angeles

17

158685

68525

Greater Los Angeles

18

158686

68511

Greater Los Angeles

19

158687

74461

Greater Los Angeles

20

158688

74466

Greater Los Angeles

21

158689

74462

Greater Los Angeles

22

158690

68521

Greater Los Angeles

23

158691

68510

Greater Los Angeles

24

158692

74411

Greater Los Angeles

25

158693

74412

Greater Los Angeles

26

158694

68503

Greater Los Angeles

27

158695

74469

Greater Los Angeles

28

158696

68518

Greater Los Angeles

29

158697

68516

Greater Los Angeles

30

158698

74410

Greater Los Angeles

31

158699

68512

Greater Los Angeles

32

158700

68539

Greater Los Angeles

33

158701

11839

Greater Los Angeles

34

158702

68509

Greater Los Angeles

35

158703

68514

Greater Los Angeles

36

158704

4143

Greater Los Angeles

37

158705

74434

Greater Los Angeles

38

158707

201004

Greater Los Angeles

39

158708

4155

Greater Los Angeles

40

158709

201203

Greater Los Angeles

41

158710

4406

Greater Los Angeles

42

172144

4146

Greater Los Angeles

43

172145

74463

Greater Los Angeles

44

172146

68515

Greater Los Angeles

45

172223

68519

Greater Los Angeles

46

176153

66832

Greater Los Angeles

47

178536

44657

Greater Los Angeles

48

178537

44661

Greater Los Angeles

49

178539

44658

Greater Los Angeles

50

178540

87831

Greater Los Angeles

51

178541

44652

Greater Los Angeles

52

178542

44653

Greater Los Angeles

53

178543

87822

Greater Los Angeles

54

178544

87823

Greater Los Angeles

55

178545

87820

Greater Los Angeles

56

178546

87825

Greater Los Angeles

57

178547

87826

Greater Los Angeles

58

178548

87824

Greater Los Angeles

59

178549

87827

Greater Los Angeles

60

178550

87821

Greater Los Angeles

61

178551

87828

Greater Los Angeles

62

178552

87819

Greater Los Angeles

63

178553

87818

Greater Los Angeles

64

178554

87829

Greater Los Angeles

65

178555

87830

Greater Los Angeles

66

178556

44673

Greater Los Angeles

67

178557

44671

Greater Los Angeles

68

178558

44665

Greater Los Angeles

69

178569

44664

Greater Los Angeles

70

178559

33135

Greater Los Angeles

71

178560

33130

Greater Los Angeles

72

178561

33133

Greater Los Angeles

73

178562

44672

Greater Los Angeles

74

178563

44674

Greater Los Angeles

75

178564

44667

Greater Los Angeles

76

178565

44662

Greater Los Angeles

77

178566

44656

Greater Los Angeles

78

178567

44668

Greater Los Angeles

79

182358

44649

Greater Los Angeles

80

182359

44647

Greater Los Angeles

81

182360

44651

Greater Los Angeles

82

182361

44663

Greater Los Angeles

83

183474

44675

Greater Los Angeles

84

183475

87808

Greater Los Angeles

85

183476

44669

Greater Los Angeles

86

183477

44666

Greater Los Angeles

87

183478

44670

Greater Los Angeles

88

183479

44650

Greater Los Angeles

89

184110

66840

Greater Los Angeles

90

184317

87815

Greater Los Angeles

91

187991

87817

Greater Los Angeles

92

195745

69561

Greater Los Angeles

93

195746

69563

Greater Los Angeles

94

195747

69564

Greater Los Angeles

95

195748

69544

Greater Los Angeles

96

195749

69554

Greater Los Angeles

97

195750

69562

Greater Los Angeles

98

195751

69566

Greater Los Angeles

99

195752

69543

Greater Los Angeles

100

205397

87812

Greater Los Angeles

101

205398

87805

Greater Los Angeles

102

205399

87810

Greater Los Angeles

103

213417

103708

Greater Los Angeles

104

216991

44655

Greater Los Angeles

105

216992

44660

Greater Los Angeles

106

216993

87809

Greater Los Angeles

107

216994

87813

Greater Los Angeles

108

216995

44646

Greater Los Angeles

109

216996

44648

Greater Los Angeles

110

216997

126070

Greater Los Angeles

111

216998

87804

Greater Los Angeles

112

216999

126064

Greater Los Angeles

113

217000

126067

Greater Los Angeles

114

217001

120597

Greater Los Angeles

115

217002

120595

Greater Los Angeles

116

217003

140241

Greater Los Angeles

117

217004

126071

Greater Los Angeles

118

217005

120600

Greater Los Angeles

119

217006

133131

Greater Los Angeles

120

217007

126069

Greater Los Angeles

121

217008

109761

Greater Los Angeles

122

217009

133349

Greater Los Angeles

123

217010

109766

Greater Los Angeles

124

217031

87814

Greater Los Angeles

125

218400

87806

Greater Los Angeles

126

218401

87807

Greater Los Angeles

127

150406

11822

SEPULVEDA

128

150407

11823

SEPULVEDA

129

150408

11825

SEPULVEDA

130

150409

11833

SEPULVEDA

131

150410

11832

SEPULVEDA

132

150411

11807

SEPULVEDA

133

150413

11829

SEPULVEDA

134

150414

11828

SEPULVEDA

135

150415

11827

SEPULVEDA

136

150416

11826

SEPULVEDA

137

150417

11840

SEPULVEDA

138

150418

68522

SEPULVEDA

139

150419

11838

SEPULVEDA

140

150420

68498

SEPULVEDA

141

150421

11814

SEPULVEDA

142

150422

68506

SEPULVEDA

143

150424

11834

SEPULVEDA

144

150425

11835

SEPULVEDA

145

150426

11836

SEPULVEDA

146

150427

11837

SEPULVEDA

147

150428

11831

SEPULVEDA

148

150430

68499

SEPULVEDA

149

150431

11129

SEPULVEDA

150

157501

68502

SEPULVEDA

151

157502

68496

SEPULVEDA

152

157503

11842

SEPULVEDA

153

157504

68507

SEPULVEDA

154

157505

68500

SEPULVEDA

155

157506

11841

SEPULVEDA

156

157507

11843

SEPULVEDA

157

157508

11830

SEPULVEDA

158

157509

11844

SEPULVEDA

159

157510

11818

SEPULVEDA

160

184889

44654

SEPULVEDA

161

205793

11845

SEPULVEDA

162

217678

109756

SEPULVEDA

163

219047

109765

SEPULVEDA

164

219048

109756

SEPULVEDA

165

219049

120599

SEPULVEDA

166

219050

120598

SEPULVEDA

167

219051

120596

SEPULVEDA

168

219052

120593

SEPULVEDA

169

219053

120592

SEPULVEDA

170

219054

126066

SEPULVEDA

171

214337

121780

VENTURA

172

214772

122196

VENTURA

173

214773

122205

VENTURA

Preventive maintenance and Inspection (PMI)

The Contractor shall perform PMI per the timelines listed above in accordance with the equipment manufacturer during the life of the contract. This shall include software updates (if applicable) needed for the general operation of the equipment. All equipment must also be maintained in such a condition that will satisfy the requirements of the Joint Commission (JC). The Contractor may request a copy of the JC standards from the Program Point of Contact (PPOC).

The Contractor, in addition to performing PMI in accordance with the equipment manufacturer guideline, will fill out, sign, and perform the equipment checks according to the Patient Safety Alert AL14-07 checklist (See Attach 1 and Attach 4) for corrective and preventative maintenance. This will be required to be presented to Biomedical Engineering contact upon completion with the service report.

PMI shall be performed by a fully qualified service technician, who certified to manufacturer s recommended standards (See Section 11- Qualifications, on this SOW).

The Contractor shall provide all PMI-related replacement parts at no cost to the Government.

The Contractor will be responsible for providing latest proprietary firmware updates to keep equipment working properly and safely.

The Contractor shall provide all travel, transportation, and replacement part shipping expenses at no cost to the Government.

The PMI will be scheduled a minimum of five (5) business days in advance with the PPOC.

Corrective Maintenance / Repair Services:

The Contractor shall conduct corrective maintenance or repair services as required by the Government. All equipment must also be maintained in such a condition that will satisfy the requirements of the Joint Commission (JC). The Contractor may request a copy of the JC standards from the PPOC.

The Contractor, in addition to performing CM in accordance with the equipment manufacturer guideline, will fill out, sign, and perform the equipment checks according to the Patient Safety Alert AL14-07 checklist for corrective and preventative maintenance. This will be required to be presented to Biomedical Engineering contact upon completion with the service report.

Should equipment need to be deinstalled or moved for repairs, the Contractor will fill out, sign, and perform the equipment check according to the Patient Safety Alert for installation and relocation (See Attach 2) when reinstalling the equipment. This will be required to be presented to Biomedical Engineering contact upon completion with the service report.

The Contractor shall provide a 24-hour response time from initial contact when service call is placed to schedule site visit.

Onsite support response time from the Contractor shall be within 48 hours after a service call has been placed on the equipment listed, and it is determined that the contractor needs to be onsite to remediate the issue.

The Contractor shall provide all travel and transportation expenses at no cost to the Government.

The Contractor shall provide all corrective maintenance repair and replacement parts, including batteries, and shipping expenses at no cost to the Government.

The Contractor shall notify Biomedical Engineering or the PPOC when any required repairs or replacements are needed.

Services and Repairs will be performed by a fully qualified service technician, who certified to manufacturer s recommended standards (See Section 11- Qualifications, in this SOW).

Any call back for service request for the same type of malfunction shall be at no charge to the Government.

The Contractor shall provide, upon request, loaner equipment if the inoperative equipment will be down for an extended period of time, at no cost to the Government.

Replacement Parts:

Only new standard OEM parts shall be furnished by the Contractor for repairs and replacements. All parts shall be of current manufacture and shall have versatility with presently installed equipment (See FAR Clause 52.211-5 (Aug 2000)). All major components and parts furnished shall carry the manufacturer s standard commercial warranty.

All newly installed parts will become property of the Government. Parts shall be itemized as no-charge items on the Contractor s invoice and shall be identified by part numbers listed on the manufacturer schematics or part list.

Replaced parts are to be disposed by the Contractor after approval of PPOC.

All worn or defective parts are to be replaced at no cost to the Government.

Any shipping costs or related expenses for replacement parts will be at no cost to the Government.

The Veterans Affairs Healthcare Facility shall not furnish parts, service manuals and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring appropriate equipment and/or supplies necessary to complete the work as required, including but not limited to test weights.

SERVICE EQUIPMENT:

The VA shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and supplies necessary to complete the work as required.

The VA shall not provide test weights required for inspection testing. It is the responsibility of the Contractor to bring the required weights for testing and bringing it to the equipment that requires functionality verification.

The Contractor is required to have access to and provide any firmware updates needed for safe operations of the equipment as recommended by the manufacturer.

PMI SCHEDULE

Each Guldmann patient lift is required to have an annual PMI according to the PM month cycles assigned by Biomedical Engineering and to be completed within the allotted time.

Annual PM are to be completed within the assigned PM month.

The vendor will not alter the PMI schedule for any unit of equipment without the notification and approval from Biomedical Engineering, with a reasonable justification.

Hours of Work:

This contract is a full-service contract to include all necessary scheduled service call during normal work hours five (5) days per week, Monday through Friday, 7:00 am 3:30 pm, excluding National holidays.

Telephone support services are available at no additional cost to the Government.

Any service performed during other than normal work hours must have prior approval and coordinated with the PPOC.

National Holidays:

New Year s Day

January 01

Martin Luther King s Birthday

Third Monday in January

President s Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19

Independence Day

July 04

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Overtime & holiday Pay:

Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein.

Qualification:

Personnel performing maintenance and repair services must be fully qualified, competent Field Service Engineers (FSE) who has been trained and certified to perform work on the specific equipment in accordance with the original manufacturer s PMI/ repair procedures. Fully qualified is defined as factory-trained, certified, and experienced to work on the equipment assigned.

The Contractor shall provide written verification and certifications of their personnel prior to the commencement of the contract.

The Government PPOC reserves the right to reject any of the Contractor s personnel and, refuse them to work on VA equipment if they are determined not fully qualified or documentation has not been submitted and approved.

Service:

Service shall include software updates (if applicable) needed for the general operation of the equipment. At the completion of PMI on each equipment and ensure upon departure that the equipment is in optimal working condition.

Service also includes all necessary intervening service calls required to replace any worn or defective parts needed due to instrument failure and maintain equipment in optimum operating condition. Intervening services shall be rendered as directed by the PPOC.

Additional Requirement:

Contractor shall ensure all equipment is in optimal working condition at the expiration date of the contract.

Contractor personnel that perform changes, updates, or retrofits made on any component, system, or equipment will log it in the station equipment manual.

Contractor will maintain all manufactures manual necessary to perform maintenance.

Reporting Procedures:

For services to be performed during normal working hours, the Contractor shall report upon arrival to the Biomedical Engineering Department, Bldg. 500, Room 0261 and sign-in. In addition to signing-in, the Contractor personnel shall identify him/herself to the Program POC (PPOC) before proceeding to the job site.

For services to be performed outside normal working hours, the Contractor shall obtain a visitor s badge from the security guard assigned at the facility entrance prior to signing the after-hours logbook located outside the Biomedical Engineering Department, Bldg. 500, and proceeding to Room 0261.

Prior to leaving the facility the Contractor shall communicate status of equipment to the PPOC, sign out at the same location that they signed in and return the visitor s badge.

PPOC:

Name: Paul Dorregaray

Location: Biomedical Engineering

11301 Wilshire Blvd Bldg 500 Rm 0261

Los Angeles, CA 90073

Phone No.: 310-901-2981

Email: Paul.dorregaray@va.gov

Submission of Reports:

The Contractor shall submit a complete field service report (FSR) electronically to the PPOC within 7 calendar days of the work being completed. The FSR at a minimum must contain company name, service technician s name, contact telephone number, date of service, a detailed description of any services performed on the equipment (model number and location included), serial number of the equipment being worked on, customer asset number (EE#) of the equipment being worked on, signs of misuse or neglect, findings of problems and correction, including all performance verification, listing of replacement parts, when applicable; total hours of service; safety check; performance data; and recommendations necessary to maintain the equipment in optimum operating condition.

General Information:

Contractor s Program Manager: The Contractor shall provide a Program Manager who shall be responsible for managing the performance of work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s program manager shall have full authority to act for the Contractor on all matters relating to daily operations of this contract.

Name:

Address:

Phone No.:

Fax No.:

Email:

Contractor Employees:

The Contractor shall not employ any person for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and general well-being of the public.

The Contractor shall not employ any person for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and general well-being of the public.

The Contractor personnel shall present a neat appearance and be easily recognized as a contractor employee. This may be accomplished by wearing distinctive clothing bearing the name of the company. The Contractor field service personnel shall be dressed to present a clean, neat appearance at all times when performing under this contract.

All contractor personnel are required to wear vendor issued ID Badges noting Contractor Name, Personal Name, and Photo of Contractor personnel.

Parking:

It is the responsibility of Contractor personnel to park only in designated parking areas. The Contractor shall make alternate arrangements for its personnel to park off-site if motor vehicles are required to access those facilities. Parking information is available from the VA Police & Security Service Office. The VA will not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances. The Contractor assumes full responsibility for any parking violations.

Smoking:

VAGLAHS is a smoke free facility. This includes the use of vapes, electronic cigarettes and tobacco products.