J065--GE Logic E10 Parts and Repair Brand Name or Equal To open market/unrestricted synopsis/solicitation

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting an open market/unrestricted synopsis/solicitation (RFQ) for Brand Name or Equal To GE Logic E10 Parts and Repair at the Portland VAMC (Portland, OR):

The Portland VAMC (Portland, OR) requires GE Logic E10 Parts and Repair for use during Veteran patient healthcare. This contract includes:

Sony MCM-2250NB OLED Monitor 22inch, Widescreen (1 ea)

Polaris-Maru Battery Pack (All batteries must not expire within 2 years of ship date) (2 ea)

Travel (to and from hours Total)

Onsite Repair (1 ea)

All parts must ship next day. Once parts are on site, repairs must occur within ten (10) business days.

Statement of Work (SOW):

1. Background

Portland VA Medical center requires parts and labor to repair a GE Logiq E10 and return it to an operational status.

2. Scope

All parts are to be delivered to VA Portland HCS. All work is to be done at the Portland VA.

3. Specific Tasks

General Requirements:

Vendor to provide the following-

Sony MCM-2250NB OLED Monitor 22in Widescreen qty 1

Polaris Maru Battery Pack- qty 2

All labor and travel shall be included in quotation

All batteries must not expire within 2 years of ship date

All parts must ship next day. Once parts are on site, repairs must occur with in 10 business days.

4. Performance Monitoring

The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored, and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.

5. Security Requirements

Vendor shall be escorted by a VA Portland HCS employee or other PIV d individual.

6. Other Pertinent Information or Special Considerations.

N/A

7. Inspection and Acceptance Criteria.

The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services.

8. Place of Performance.

Work will primarily be performed at the Portland VAMC (Portland, OR 97239).

9. Period of Performance.

This is a one-time service that will be scheduled at time of award. Parts to arrive no later than 6/8/2023.

10. Delivery Schedule.

SOW Task#

Deliverable Title

Format

Number

Calendar Days After CO Start

1

Invoice for work

Contractor determined format.

1 hard copy or 1 emailed copy

Within 30 days of completion of work.

All items are to be delivered to Portland VAMC (Portland, OR 97239). This Brand name or Equal To synopsis/solicitation (RFQ) is unrestricted/open market and is open to all socio-economic category vendors, fully qualified, OEM authorized vendors who have been authorized to provide original equipment manufacturer OEM items and have the capability to provide the above stated equipment in accordance with the Statement of Work (SOW).

Evaluation factors are (in order of priority):

Technical Acceptability

Price

Responses to this synopsis/Solicitation must be submitted via e-mail to scott.james@va.gov no later than 05/23/2023 at 11:59am PST. No telephone inquiries will be accepted.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Priced Quote, company name, address, and business size, point of contact name, phone number, and e-mail address, OEM authorization to provide the items and services must be included in the response. OEM documentation confirming access to all required OEM items and parts must be included in the response.

Please note whether items are offered on a current Government contract. NAICS Code 334510 is applicable to determine business size standard. Any questions or concerns may also be directed to scott.james@va.gov via e-mail.

Disclaimer and Important Notes:

This RFQ/Solicitation does not obligate the Government to award a contract or otherwise pay for the offered quotes, and information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this RFQ/Solicitation Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to provide the required equipment/devices.

Applicable Solicitation Provision:

852.212-71 Gray Market Items.

As prescribed in 812.301(f)(2), insert the following provision in solicitations and contracts for new medical equipment:

Gray Market Items (APR 2020)

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.