J065-- Annual Medical Gas Distribution System Inspection for VA Loma Linda Healthcare System
Closed Solicitation Posted
- Solicitation number
- 36C26222Q0020
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- VA Loma Linda Loma Linda CA 92357, United States
Notice details come from SAM.gov. Updated .
Notice text
2 versions
Update #2 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
0001
36C262
Department of Veterans Affairs
Network Contracting Office 22
4811 Airport Plaza Drive
Suite 600
Long Beach CA 90815
Department of Veterans Affairs
Network Contracting Office 22
4811 Airport Plaza Drive
Suite 600
Long Beach CA 90815
To all Offerors/Bidders
36C26222Q0020
X
See CONTINUATION Page
X
This amendment is issued to update the Statement of Work to provide Supplemental Guidance for Ensuring Adequate COVID-19
Safety Protocaols for Federal Contractors, and to add FAR Clause 52.223-99 to the solicitation ith requires Federal
Contractors to comply with Safer Federal Workforce Task Force (Task Force Guidance).
All other terms and conditions remain unchanged.
PETER KIM
Contracting Officer
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***** Begin Inserted Word Document - ' 52.223-99' *****
The following is added to the Statement of Work for this solicitation:
VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors
1. Contractor employees who work in or travel to VHA locations must comply with the following:
a. Documentation requirements:
1) If fully vaccinated, shall show proof of vaccination
i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination
2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.
3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.
4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.
a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.
3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.
ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)
(a) Definition. As used in this clause -
United States or its outlying areas means
(1) The fifty States;
(2) The District of Columbia;
(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;
(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and
(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.
(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).
(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.
(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.
(End of clause)]
***** End Inserted Word Document - ' 52.223-99' *****
***** Automated Text ' SCHEDULE' Ignored *****
***** Automated Text ' DELIVERY' Ignored *****
Update #1 ·
1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
1.A. Project Title: Annual Medical Gas Distribution System Inspections at VA LL Healthcare System
1.B. Project Location: VA Loma Linda Healthcare System, 11201 Benton Street, Loma Linda, CA 92357
1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26222Q0020.
1.D. Set Aside: This solicitation is 100% set aside for Small Businesses.
1.E. Applicable NAICS code: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
1.F. Small Business Size Standard: $8 Million
1.G. Type of Contract: Firm Fixed Price
1.H. Period of Performance: 30 days from award
1.I. Wage Determination: SCA WD 2015-5629 Rev 15
2. Key solicitation milestones are:
2.A. A site survey will be conducted at 08:00 AM, Tuesday, Oct. 12, 2021 and 08:00 AM, Wednesday, Oct. 13, 2021. Participants will meet at the front of medical center main doors at 11201 Benton Street, Loma Linda, CA 92357. Participants must wear masks and practice social distancing if not fully vaccinated. Please email isaac.shimizu@va.gov to indicate that you are participating in the site survey.
2.B. Submit any questions regarding this procurement via email to isaac.shimizu@va.gov no later than 12:00 PM, Tuesday, October 19, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://sam.gov/.
2.C. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 12 PM, Tuesday, October 26, 2021 to isaac.shimizu@va.gov. Ensure the following are completed and/or included in the offer packet:
2.C.1. Vendor Information
2.C.2. Acknowledgement of amendments
2.C.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
2.C.4. Schedule of services
2.C.5. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items
3. Scope. VA Loma Linda Healthcare System requires a contractor to furnish all labor, materials, supplies, tools, equipment, and qualified personnel to perform the scope of work. The Objective is to keep this Hospital open to do this we need to comply with NFPA-99, OSHA Life safety fire code, and JACO by having the Medical Gas in this Hospital Inspected and tested/Certified.
Services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA standard 29 CFR 1910.147) VA Loma Linda Healthcare System Policies and Regulations.
a. Contractor will perform Annual Medical Gas Distribution System Inspection: Includes Sources, Alarms, Zone Valves, and Patient Terminal Outlets. Includes area as follows: CLC; CLC II, Lab Areas, ICU: 2SW, 2SE, ER Department and Oncology. A Published report and Flash Drive File will be provided.
b. Potential Dates to Perform 2021 Annual: Week of November 8-12, 2021 (Last Performed: 11-10-2020)
c. Contractor will perform Annual Medical Gas Distribution System Inspections for an Additional 4 years in November, 2022-2025 that will Includes, Sources, Alarms, Zone Valves and patient terminal Outlets/Inlets. Including Areas as follows: CLC; CLC II, Lab Areas, ICU: 2SW, 2SE, ER Department and Oncology. A Published Report and Flash Drive File will be provided.
3.A. Specific Requirements.
3.A.1. Schedule with Contracting Officer representative (COR) or Designee five (5) business days in advance prior to start of work.
3.A.2. Prior to start of job, all personnel shall have a valid Loma Linda PIV badge.
3.A.3. Prior to working, All energy sources (electrical, water, etc.) shall be locked and tagged out, and upon completion ow work, will be re-energized and verified.
3.A.4. Prior to work each day, workers or a designated lead or supervisor are/is to check in with the Graphic Control in the plant.
3.A.5. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or federal guidelines that are not listed here.
i. OSHA Regulations, www.osha.gov
ii. NFA, www.nfpa.org
3.A.6. Contractor is responsible for providing all tools and equipment necessary for installation.
3.A.7. Upon completion of work, Contractor shall leave the work site in a clean and orderly condition.
3.A.8. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.
3.A.8.1. Daily updates of the tasks accomplished shall be provided to the Facility POC.
3.A.8.2. Contractor shall provide a final report of deficiencies corrected in paper and electronic format similar in structure to the current inspection report.
3.B. Contractor Qualifications
3.B.1. The Contractor must be certified and possess a current certification by CSLB California State License Board and NFPA Medical Gas Verifier 6030 and inspector 6020 License.
3.B.2. Contractor and staff must provide a 30-hour Occupational Safety and Health Administration (OSHA) safety card.
3.C. Additional Requirements.
3.C.1. Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence.
3.C.2. The Contractor must comply with all applicable Federal, State and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926. The Contractor is solely responsible for determining the legal requirements that apply to activities and must ensure safe and healthful working conditions for its employees.
3.C.3. Contractor shall be responsible for any damages to existing infrastructure and/or healthcare system property/spaces (e.g., surfaces, stairwells, corridors, panels, walls, elevators, service areas, floors, carpet, road, pavement, etc.), including but not limited to, duct work, door frames, doors, electrical work, conduit, low voltage conductors, piping, CAT V cable, drywall, flooring, ceiling, plumbing work, lighting, and/or blocking ingress/egress routes.
3.D. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.
3.E. Parking. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances.
3.F. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.
3.G. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.
3.H. Insurance Coverage.
3.H.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.
3.H.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
3.I.1. Work shall be scheduled during normal work hours (7:30 am 4:00 pm), Monday Friday, Pacific Standard Time, excluding Federal Holidays.
3.I.2. Any overtime or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.
3.I.3. If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Government Holidays observed include:
New Year s Day 1 January
Martin Luther King s Birthday Third Monday in January
Presidents Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day Fourth Thursday in November
Christmas Day 25 December
4. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 Effective July 12, 2021. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
4.A. FAR 52.212-1, Instructions to Offerors Commercial Items
4.B. FAR 52.212-2, Evaluation Commercial Items
4.C. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items
4.D. FAR 52.212-4, Contract Terms and Conditions Commercial Items
4.E. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items
4.F. FAR 52.219-6, Notice of Total Small Business Set-Aside
4.G. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
4.H. FAR 52.233-2, Service of Protest
4.I. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution
4.J. VAAR 852.233-71, Alternative Protest Procedure
4.K. VAAR 852.237-70, Contractor Responsibilities
VENDOR OFFER
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a.
Contractor Name
Address
City, Sate ZIP
Point of Contact
Phone
b. GOVERNMENT: Contracting Specialist 36C262, Isaac Shimizu
Department of Veterans Affairs
Network Contracting Office 22
4811 Airport Plaza Drive
Suite 600
Long Beach CA 90815
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer System for Award Management
3. INVOICES: Invoices shall be submitted upon completion of project.
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
Department of Veterans Affairs
Financial Services Center
Submit invoices electronically through
https://portal.tungsten-network.com
5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO
DATE
6. __ I concur ___I non-concur with all terms, conditions, and provisions included in the solicitation.
7. PRICE/COST SCHEDULE
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
Annual Medical Gas Distribution System Inspections for the VA Loma Linda Healthcare System
(November 8-12, 2021)
__________________
__________________
GRAND TOTAL
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ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0002
Annual Medical Gas Distribution System Inspections for the VA Loma Linda Healthcare System
(November 8-12, 2022)
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__________________
GRAND TOTAL
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ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0003
Annual Medical Gas Distribution System Inspections for the VA Loma Linda Healthcare System
(November 8-12, 2023)
__________________
__________________
GRAND TOTAL
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ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0004
Annual Medical Gas Distribution System Inspections for the VA Loma Linda Healthcare System
(November 8-12, 2024)
__________________
__________________
GRAND TOTAL
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ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0005
Annual Medical Gas Distribution System Inspections for the VA Loma Linda Healthcare System
(November 8-12, 2025)
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GRAND TOTAL
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Files
| File | Type | Posted |
|---|---|---|
| 36C26222Q0020 0001_1.docx | DOCX document | |
| 36C26222Q0020.docx | DOCX document | |
| Wage Determination No. 2015-5629 R15.pdf |
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