J045--Glycol Loop Flushing - NWI
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26326Q1122
- Agency
-
Veterans Integrated Service Network 23
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Omaha VA Medical Center 4101 Woolworth Ave. Omaha, NE 68105
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 23, Network Contracting Office 23, is conducting market research to identify small business sources capable of providing glycol loop flushing services for the Omaha VA Health Care System, with responses due October 5, 2026. This is a sources sought notice, not a formal solicitation, and does not commit the Government to contract.
The notice targets Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB), or any other small businesses under NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million. The Product Service Code is J045 (Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment).
Work is performed at the Omaha VA Medical Center, 4101 Woolworth Avenue, Omaha, Nebraska 68105. The contractor must flush and recharge two glycol heating loop systems (Surgery and Microbiology) twice within a 12-month period of performance, with initial service completed within 30 calendar days of award and the second service approximately 12 months later. Work must occur during normal business hours when temperatures exceed 40 degrees Fahrenheit.
Scope includes draining existing heat transfer fluid, system sampling, volume calculations, flushing with deionized water, cleaning strainers and feeder tanks, refilling with propylene glycol heat transfer fluid, and providing comprehensive documentation including pre-flush fluid sampling reports, system volume calculations, flush cycle documentation, final system condition reports, and disposal manifests. The contractor must comply with NFPA99, ASHRAE 170, CMS, JCAHO, and VA HVAC Design Manual requirements, maintain Lockout/Tagout procedures, and provide a one-year workmanship warranty.
Submit capability statements by email to Erica Miller, Contracting Specialist, at erica.miller5@va.gov by October 5, 2026, at 5:00 p.m. Central Time. Include company name, address, UEI number, point of contact information, SDVOSB/VOSB certification status, GSA Federal Supply Schedule contract information if applicable, and relevant certifications and licensure.
Notice text
No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time.
This is a Sources Sought Notice to determine small business sources capable of providing Glycol Loop Flushing per this notice under NAICS 238220 (Plumbing, Heating, and Air-Conditioning). Small business size standard is $19 Million. Product Service Code (PSC) is J045 (Maintenance, Repair, and Rebuilding of Equipment Plumbing, Heating, and Waste Disposal Equipment).
BACKGROUND:
THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time.
Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23/ Supply Services Team 1 is not at this time seeking offers, and will not accept unsolicited offers.Â
Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party s expense.
Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term offeror is used in this notice, your respective organization s response will be treated as information only and shall not be used as an offer.
OBJECTIVE:
The objective of this notice is to conduct market research to determine if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources, or any other Small Businesses capable of providing Glycol Loop Flushing for the Omaha VA Health Care System.
DESCRIPTION OF SERVICE:
See Attached Proposed Statement of Work.
PLACES OF PERFORMANCE:
See Attached Proposed Statement of Work.
POTENTIAL SCOPE OF WORK:
See Attached Proposed Statement of Work.
POTENTIAL CERTIFICATIONS AND LICENSURE:
See Attached Proposed Statement of Work.
SUBMITTAL OF RESPONSES:
Responses shall be sent via electronic mail only by 05:00pm Central Standard Time (CST), 10-05-2026 to:
Erica Miller
Contracting Specialist
E-mail: erica.miller5@va.gov
Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list:
Name of offeror
Address of offeror
UEI Number of offeror
Point of contact name, phone number, and e-mail of offeror
Whether or not vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://veterans.certify.sba.gov/ .
Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number certifications and licensure that its applicable staff holds
Files
| File | Type | Posted |
|---|---|---|
| 36C26326Q1122.docx | DOCX document |
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