J041--HVAC Controls Upgrade (Amendment 3)

The purpose of the Solicitation Amendment is to extend the closing date and time from Friday, August 26, 2022, at 3:00 p.m. to Friday, September 9, 2022, at 3:00 p.m.

This extension of the closing date is to allow potential vendors to review and consider the attached revised Statement of Work that was developed after site visit feedback as well as to review the answers to the many vendor questions listed below.

Additional questions may be sent to michael.riordan@va.gov by September 2, 2022. A second site visit will not be scheduled at this time, but potential vendors may request a site visit between 8/26/2022 and 9/1/2022, which may or may not be granted based upon customer availability.

Answers to Vendor Questions:

Specific tasks in the solicitation notice do not indicate the length of SMA licenses that should be purchased with each JACE and Supervisor. It was discussed at the walkthrough that this duration should be 5-year. Could we please get confirmation of this? The length of the SMA licenses are five (5) years and this has been added to the revised Statement of Work (SOW) attached to this Solicitation Amendment.

This project does not upgrade controls for the entire campus, but from the information given at the walkthrough the new supervisor is intended to support the entire system as other upgrades are completed in the future. Due to the size of the current system is it the wish of the VA to license the Supervisor software package for up to 100 devices to accommodate the future upgrades and avoid the added cost? The Supervisor software will need to be configured to accommodate up to 100 devices and this has been added to the revised SOW attached to this Solicitation Amendment.

Can we get confirmation that the existing Niagara connections (AX or N4) that are not being replaced as part of this project will not be integrated into the new supervisor at this time?

It is not possible to integrate all of the controllers into the new system due to communication breakdowns between buildings, and also the age of some of the controllers on campus. The purpose of this contract is to upgrade the controllers to our main patient care buildings, which are 24, 26, 27, 30, 31, 210, and 211. These buildings can be integrated and the revised SOW reflects that.

Are there any known pre-existing conditions that will require immediate attention? There are no known pre-existing conditions that should affect installation.

Are additional BACnet controllers required? Additional controllers are not required. Communication ports and software only.

What are the total number of N4 JACE connections and controllers? The JACE inventory is attached to this Solicitation Amendment but there remains some uncertainty at this time on an exact number. A contract modification may be required but please bid based on the known numbers provided at this time.

Will access be provided to the programming controllers to the original sequence of operation? Yes.

Michael Riordan

Michael.riordan@va.gov

The purpose of the Solicitation Amendment is to extend the closing date and time from Friday, August 12, 2022, at 3:00 p.m. to Friday, August 26, 2022, at 3:00 p.m. to allow time for potential changes to the Statement of Work and to answer vendor questions. Answers to vendor questions will be posted in a subsequent Amendment and if changes are made to the Statement of Work, that information will also be posted.

Michael Riordan

Michael.riordan@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25022Q0820

Posted Date:

July 11, 2022

Original Response Date:

August 12, 2022 @3PM

Current Response Date:

August 12, 2022 @3PM

Product or Service Code:

J041

Set Aside:

N/A

NAICS Code:

Wage Determination:

Revision Number:

Date of Revision:

238220

2015-4771

21

6/27/2022

Contracting Office Address

Department of Veterans Affairs

Network Contracting Office 10

Cincinnati VA Medical Center

3200 Vine Street

Cincinnati, OH 45220

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a request for quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $16.5 million.

The FSC/PSC is J041.

The Chillicothe VA Medical Center requires upgrades to the Heating, Ventilation, and Air Conditioning (HVAC) control systems in Buildings 27, 31, 210, and 211. The current Building Automation System (BAS) Supervisor System operates on Niagara AX software and is no longer supported. A new BAS Supervisor System that operates on Niagara N4 software will also be required.