J041--Animal Lab Chiller Repairs

The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in West Haven

CT intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with TRANE, for

the following requirement:

Statement of Work

Department of Veterans Affairs (VA)

Animal Lab Multi-Stack Repairs

The Purpose of this one-time contract in the West Haven Animal Lab is to repair and to provide all required current maintenance to the Multi-stack Environmental Chiller Units in Building 2, 9th floor. All work shall be completed within 15 days of date of award.

Location of Facility:

West Haven VAMC

950 Campbell Ave

West Haven, CT 06516-2770

Scope of Work:

All contracted work shall be performed by a qualified vendor.

The contractor shall:

Provide all material, labor, safety equipment, LOTO procedures, and disposal necessary to provide services

Check in with Customer

Lock Out/ Tag Out Unit

Reclaim Refrigerant as needed

Pressurize Circuits

Provide leak checks for all units

Repair all leaks associated with the units

Replace Filter Driers

Evacuate and charge with new Refrigerant

Functionally test system to confirm/ensure proper operation

Replace pipe insulation if needed

See following page 2 for current Trane Chiller details.

Animal Research Facility- Chiller Data Plate info.

Chiller Air Stack Main Unit

Model Number: PMP3007DABMN

Serian Number: AD 11-126

Air Stack Section 1:

Model Number: ASP030XC13A2AS1AAESN-R410A

Serial Number: AD 10-213

Section 2:

Model Number: ASP030XC13A2AS1AAESN-R410A

Serial Number: AD 10-214

Section 3:

Model Number: ASP030XC13A2AS1AAESN-R410A

Serial Number: AD 10-215

Section 4:

Model Number: ASP030XC13A2AS1AAESN-R410A

Serial Number: AD 10-216

Section 5:

Model Number: ASP030XC13A2AS1AAESN-R410A

Serial Number: AD 10-217

Section 6:

Model Number: ASP030XC13A2AS1AAESN-R410A

Serial Number: AD 10-218

All work shall be performed and completed on a schedule between the hours of 7:00AM and 5:00PM EST. Dates and times of repairs shall be coordinated between the contractor and Government.

Interference to Normal Functions:

When the contractor s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the VA designee at no additional charge to the Government.

Debris Removal:

The Contractor/Installer shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable Local, State and VA and Federal regulations.

Property Damage:

The Contractor shall take all necessary precautions to prevent damage to any government property. The Contractor shall report any damages immediately and shall assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material will be replaced in a timely manner or corrected by the Contractor with like materials at no extra cost to the government upon approval of the Contracting officer.

Additional Information:

The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility.

COVID-19 Precautions:

Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station.

COVID-19 precautions can potentially change at any time; contractors shall be required to follow all current COVID-19 regulations.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.