J035--Mobile Medical Unit Paint, Body and Mechanical Repairs

Sources Sought Announcement: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. The Capability Statement shall be limited to 5 pages. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents Responses to this notice shall include the following:

a. Company Name

b. SAM Unique Entity Identifier (UEI) & cage code which the company is registered in sam.gov and https://veterans.certify.sba.gov/

c. Company Address

d. Point of contact(s) name

e. Telephone number(s)

f. Email address(s)

g. Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate:

h. Company Business Size Status and representations of your business

i. Any previous contract(s) similar or the same as the required functional capabilities in the statement of work

j. Estimated pricing

Additionally, VHA is requesting that all services performed are conducted within a 40-mile radius of the Martinsburg VA Medical Center Campus, located at 510 Butler Avenue, Martinsburg, WV 25405-9990. The provider of service will complete the repairs within 120 working days from receiving the Mobile Medical Unit from VHA. All interested parties shall respond no later than 12/9/2025 at 11:00AM EST. Submit responses or suggestions via email to Melissa.ChanduviHolmes@va.gov. Telephone responses will not be accepted. All e-mails must have as the Sources Sought Number in the subject line.

STATEMENT OF NEED

TITLE:Â Veterans Health Administration (VHA) Mobile Medical Unit (MMU-02) Paint, Body, and Vinyl Wrapping.

BACKGROUND: VHA has acquired a Mobile Medical Unit (MMU) that brings primary care and essential health services to rural communities facing challenges in attracting and retaining healthcare providers. MMU s also serve Veterans who may be underserved or reluctant to seek care through traditional brick-and-mortar facilities. This MMU has been turned over rather than purchasing new as this would be more advantageous to government spending. However, the exterior of the vehicle is heavily corroded and in need of paint and body work to ensure structural integrity before being wrapped with graphics.

STATEMENT OF NEED:Â VHA has a MMU that is heavily corroded with various locations of rust and body damage. The MMU must be broken down, sanded, primed/painted, and interior vinyl flooring removed and replaced. Additionally, VHA is requesting that all services performed are conducted within a 40-mile radius of the Martinsburg VA campus, location is Martinsburg VA Medical Center, 510 Butler Avenue, Martinsburg, WV 25405-9990. The C&A requirements do not apply, a Security Accreditation Package is not required.

OBJECTIVES: The service provider shall deliver specific actions as described below within this Statement of Need (SON)Â

Remove Existing Vinyl Wrap

The MMU will have entire exterior vinyl wrap removed.

Repair Corrosion and Body Damage to Unit Body

The MMU will have all areas of surface corrosion sanded, epoxy or rust prevention sealed to all of unit body and have primer/paint applied.

Apply Undercarriage Undercoating

The MMU will have the entire undercarriage of vehicle cleaned of debris and applied with undercoating.

Prep and Paint Exterior

The MMU will have entire exterior prepped for paint and primer/paint coat applied.

Tire Replacement

The MMU will have all tires replaced in accordance with manufacturer recommendations.

Battery Replacement

The MMU will have both batteries replaced per manufacturer specifications.

Remove/Replace Vinyl Flooring

The MMU will have the existing Vinyl flooring removed and replaced.

A/C and Generator PM Service

The MMU will have a PM service provided on both A/C unit and generator per manufacturer specifications.

Exterior Door Panel Repair

The MMU will have exterior door panel repaired ensuring proper operation.

Completion of workÂ

The provider of service will complete the repairs within 120 working days from receiving the Mobile Medical Unit from VHA and all repair parts from suppliers. Upon completion, VHA personnel will come to the repair site and retrieve the MMU.Â

WarrantyÂ

The service provider will generate a written explanation of repairs and terms of warranty once the equipment has been returned to VHA.Â

Delivery of Unit When this repair has been approved and funded, the appropriate VHA representative will ensure the service provider is notified and given the details of when the Mobile Medical Unit will be delivered for repair.Â

Description

The Medical Mobile unit is 12-foot 6 high, 9 foot wide and 40 foot long. ( See the attached photos for reference )