J-Conduct Preventative Maintenance and Emergency Repair on Caterpillar Earth Moving Equipment

Sources Sought Notice for Information Only:
This Request for Information (RFI)/Sources Sought Notice is issued for informational and planning purposes only. This is not a Request for a Quote (RFQ). It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Letterkenny Army Depot is currently conducting market research to locate qualified, experienced, and interested potential sources. Negative replies are also sought. Letterkenny Army Depot is seeking information concerning the availability of qualified contractors to provide all labor, materials and equipment to perform the following:
000l - The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform repair services for Caterpillar Equipment as follows :
Repair- The contractor will provide repairs to the Government owned Caterpillar Equipment listed below.

Asset # Description Year Make Model Serial #
E0118 Track Loader 2006 Caterpillar 953C CAT0953CLBBX02889
E1829 Track Loader 2005 Caterpillar 963C CAT0963CTBBD02037
E1808 Wheeled Loader 2005 Caterpillar 962G CAT0962GPAXY00484
E1818 Wheeled Loader 2004 Caterpillar 928G CPT08018
E1822 Wheeled Loader 2004 Caterpillar 928G CAT0928GVDJD01183
E1810 Road Grader 2006 Caterpillar 140H CAT0140HPAPM03039
E1814 Road Grader 2006 Caterpillar 140H CAT0140HCAPM03040
E1834 Road Grader 2007 Caterpillar 140H CAT014HEAPM03389
E1840 Excavator 2006 Caterpillar M318C CATM318CKH2D00637
E1823 Track Loader 1987 Caterpillar 963 18Z01913
RY09 Wheeled Loader 2007 Caterpillar 930H 0DHC0334




0002 - The Contractor shall all labor and material to perform annual preventive maintenance on the 928G Wheel Loaders and 140H Motor Graders total of 5 pieces of equipment.

5.6.1 Annual PM tasks for 140H Motor Graders shall include:
Blade Lift Cylinder Socket - Lubricate
Centershift Cylinder Socket - Lubricate
Pump Drive Shaft - Lubricate
Articulation Bearings - Lubricate
All other contact points and grease fittings - Lubricate
Battery Electrolyte Level - Check
Battery or Battery Cable - Inspect/Replace
Braking System - Test
Wheel Bearing Oil Level (Front) - Check
Cooling System Pressure Cap - Clean/Replace
Cooling System Coolant Additive (DEAC) - Add
Radiator Fins- Clean
V-Belts - Inspect/Adjust/Replace
Air Conditioner - Test
Condenser (Refrigerant) - Clean
Evaporator Coil and Heater Coil - Clean
In-Line Refrigerant Dryer - Replace
Fuel System Primary Filter - Replace
Fuel System Secondary Filter - Replace
Hydraulic System Oil Filter - Replace
Engine Air Filter - Replace
Transmission and Differential Oil Filter and Screens -Replace/Clean
Engine Crankcase Breather - Clean
Fuel Tank Cap and Strainer - Clean
Engine Oil and Filter - Change
Transmission and Differential Oil - Change
Circle Drive Oil - Change
Tandem Drive Oil - Change
Parking Brake - Drain/Refill
Hydraulic System Oil Sample - Obtain Check with Debris
Rollover Protective Structure (ROPS) - Inspect

5.6.2 Annual PM tasks for 928G Wheel Loaders shall include:
Articulation Bearings - Lubricate
Bucket Lower Pivot Bearings - Lubricate
Axle Oscillation Bearings - Lubricate
Bucket Linkage and Loader Cylinder Bearings -Lubricate
Steering Cylinder Bearings - Lubricate
Drive Shaft Spline (Center) - Lubricate
Drive Shaft Support Bearing - Lubricate
All other contact points and grease fittings - Lubricate
Tire Inflation - Check
Brake Accumulator - Check
Steering Column Play - Check
Belts - Inspect/Adjust/Replace
Brake Discs - Check
Braking System - Test
Rollover Protective Structure (ROPS) - Inspect
Fuel System Primary Filter (Water Separator) - Replace
Fuel System Secondary Filter - Replace
Engine Crankcase Breather (Closed Circuit) -Replace
Engine Crankcase Breather - Replace
Air Filter Element - Replace
Transmission Magnetic Screen - Clean
Axle Oil Cooler Screen - Clean/Replace
Cab Air Filter - Replace
Hydraulic Tank Breather - Replace
Hydraulic System Oil Filter - Replace
Transmission Oil Filter - Replace
Engine Oil and Filter - Change
Transmission Oil - Change
Differential and Final Drive Oil - Change
Hydraulic System Oil Sample - Obtain and Check for Debris


The period of performance will be for five years, a Base Year and Four Option Years.

For the purposes of this RFI, the North American Industry Classification System (NAICS) Code is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The small business size standard is $7,000,000.00. If you believe another NAICS is more applicable based on the Statement of Work, please so indicate and state the justification with your reply. If your firm is capable of meeting the requirements described in this RFI, please provide a Capability Statement to Trudy Alleman, trudy.o.alleman.civ@mail.mil by 26 June 2014, 4:00 P.M., Eastern Standard Time.
In addition, the following information is requested:

(1) Company Cage Code, DUNS Number, Name and Address, Point of Contact, Telephone Number and email address.
(2) Provide your business status small, women-owned, etc.
(3) Please indicate which NAICS cod(s) your company usually performs under Government Contracts.
(4) Please provide information regarding your company's capabilities and/or information concerning work your company is currently doing that is similar to what we are looking for.
(5) Contractor will be required to submit along with their solicitation a Certificate or License certifying that they are a licensed Caterpillar Repair Location.