IRS Spokane, WA Shred Services
Closed Solicitation Posted
- Solicitation number
- 2032H8-25-Q-00038
- Agency
- Internal Revenue Service Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Spokane, Washington 99201, United States
- Points of contact
-
- Davida E. Patton davida.e.patton@irs.gov (240) 613-7306
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service is seeking competitive quotes for sensitive document destruction services at their Spokane, Washington facility through RFQ 2032H8-25-Q-00038. The procurement covers comprehensive shredding services for documents containing Personally Identifiable Information, Sensitive But Unclassified information, and Controlled Unclassified Information, requiring strict adherence to National Institute of Standards and Technology guidelines and National Association of Information Destruction certification standards. Contractors must provide all necessary labor, personnel, equipment, secured containers, vehicles, and materials for either off-site or on-site commercial document destruction services. The evaluation will be conducted on a lowest-priced/technically acceptable basis, with mandatory NAID certification for the contractor and any subcontractors performing the destruction services. The solicitation was posted on September 16, 2025, with responses due by September 23, 2025, providing a tight seven-day response window for interested vendors.
This opportunity is reserved exclusively for small businesses under NAICS code 561990 (All Other Support Services) and PSC code R614 (Support-Administrative: Paper Shredding). The contract structure includes a base year running from September 30, 2025, to September 29, 2026, with four potential one-year option periods extending through September 29, 2030, creating a possible five-year total contract duration. The scope encompasses providing four 65-gallon secure bins for document collection with bi-weekly emptying services, supporting approximately 42 employees who generate an estimated 3,780 pounds of documents annually. Performance will take place at the IRS facility located at 920 Riverside Avenue in Spokane, Washington 99201. The contractor must comply with federal security protocols, conduct background investigations on personnel handling sensitive materials, and utilize electronic invoicing through the Invoice Processing Platform to meet government payment processing requirements.
Notice text
Standardizing the delivery of sensitive document destruction (SDD) services ensures the same level of service for all Internal Revenue Service (IRS) geographic areas and posts of duty (POD). Sensitive documents must be destroyed in a secure manner following National Institute of Standards and Technology (NIST) guidelines to protect Personally Identifiable Information (PII), Sensitive But Unclassified (SBU) information, or Controlled Unclassified Information (CUI), from the point it has been deemed ready to be destroyed to the point of shredding to industry standards as defined by the National Association of Information Destruction (NAID). The term “sensitive” referenced throughout this PWS includes, without limitation, PII, SBU and CUI data.
This requirement originates from various federal security regulations that require sensitive documents be destroyed in a manner that ensures a high level of security and confidentiality. To preclude the necessity of having an IRS employee present during destruction, the PWS includes safeguard provisions required by IRC 6103(n), Confidentiality and Disclosure of Tax Records. See Section 4.0: Applicable Directives.
The Contractor shall provide all labor, personnel, equipment, secured containers, supplies, secured vehicles, materials, supervision, and other related services necessary to provide off- site or onsite commercial sensitive document destruction services at 990 West Riverside Avenue, Spokane, WA 99201.
The contractor/subcontractor who are performing the document destruction shall be National Association for Information Destruction (NAID) certified. The Contractor shall provide copies of subcontractor certification and inspection documentation at the award of the contract, upon subsequent NAID inspections, or upon request, thereafter.
This requirement is reserved for small business. The Internal Revenue Service (IRS) is seeking competitive quotes for the acquisition of document shredding services.
Award will be made to the lowest priced/technically acceptable (LPTA) quote. The government intends to evaluate quotes and make award(s) without exchange with offerors. However, the government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary.
Please send all responses to davida.e.patton@irs.gov. Quotes are due Sep 23, 2025 12:00 pm EDT
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ 2032H8-25-Q-00038.pdf |
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