Iowa Army National Guard C/2-147 AV Post Deployment Yellow Ribbon Event 22-24 January 2021

Iowa Army National Guard

C-247 AV Pre-Deployment Yellow Ribbon Event

22-24 January 2021

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, W912LP-21-Q-4502, is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-02, effective 23 Nov 2020. This procurement is 100% small business set aside. The NAICS code is 721110 and the small business size standard is $35.0 million. Basis for award is Price.

The following commercial services are requested in this solicitation:

Contractor shall provide lodging rooms, meeting spaces, and meals in accordance with Attachment #1 Performance Work Statement (PWS) within fifteen (15) mile radius of Camp Dodge, 7105 NW 70th Ave, Johnston, IA 50131. Period of Performance: 22-24 January 2021. Contract line item numbers (CLINs) and quantities are as follows:

CLIN 0001: Sleeping Rooms/Lodging, Quantity/Unit of Issue: 45 Jobs (Job = room night)

CLIN 0002: Registration Area, Quantity/Unit of Issue: 1 Job*

CLIN 0003: Resource Area, Quantity/Unit of Issue: 1 Job

CLIN 0004: General Session Room, Quantity/Unit of Issue: 1 Job

CLIN 0005: Breakout Rooms, Quantity/Unit of Issue: 2 Jobs

CLIN 0006: Child & Youth Room, Quantity/Unit of Issue: 1 Job

CLIN 0007: Childcare Room, Quantity/Unit of Issue: 1 Job

CLIN 0008: All day Coffee Replenishment: 1 Job

CLIN 0009: Lunch, Quantity/Unit of Issue: 250 Jobs (Job = meal)

CLIN 0010: Children’s Lunch, Quantity/Unit of Issue: 60 Jobs

CLIN 0011: Parking passes (if applicable), Quantity/Unit of Issue: 200 Job

*Unless already noted, Unit of Issue “Job” = Each

Lodging prices shall be firm fixed price (FFP) and inclusive of room rental and applicable service fees.

All meeting room space shall be FFP and inclusive of room rental and applicable service fees. The contractor shall clearly identify whether the required audiovisual equipment for the General Session Room and Breakout Rooms is included in the quoted price; if it is not, provide separate pricing for audiovisual equipment rental, broken down by room.

Meal prices shall be FFP and inclusive of food, beverages, and services fees required to provide the meals as described in the PWS.

The Government is exempt from Iowa Sales Tax and Hotel/Motel Taxes.

The following provisions are incorporated into this solicitation by reference:

FAR 52.204-7, System for Award Management

FAR 52.204-16, Commercial and Government Entity Code Reporting

FAR 52.212-1, Instructions to Offerors – Commercial Items

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

The following clauses are incorporated into this solicitation by reference:

FAR 52.204-13, System for Award Management Maintenance

FAR 52.204-18, Commercial and Government Entity Code Maintenance

FAR 52.212-4, Contract Terms and Conditions – Commercial Items

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights

DFARS 252.204-7003, Control of Government Work Product

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunication Equipment or Services

  DFARS 252.225-7048, Export Controlled Items

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Report

DFARS 252.232-7010, Levies on Contract Payments

DFARS 252.232-7017, Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel

DFARS 252.244-7000, Subcontracts for Commercial Items

DFARS 252.247-7023, Transportation of Supplies by Sea

The following provisions are incorporated by full text. The full text is found in Attachment #2. Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov.

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.212-3, Alternate I, Offeror Representations and Certifications - Commercial Items, Alternate I

DFARS 252.203-7005, Representation Relating to the Compensation of Former DoD Officials

DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation

DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation

The following clauses are incorporated by full text. The full text is found in Attachment #2.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

FAR 52.219-6 (DEV 2020-O0008), Notice of Total Small Business Set-Aside

DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions

Service Contract Labor Standards (formerly Service Contract Act) does not apply to this acquisition.

Submission Requirements: The contractor shall complete and submit Attachment #3, Contractor Information and Pricing Schedule, and Attachment #4, Section 889 Certification. If the contractor submits a separate quote, Attachments #3 and #4 shall still be completed and submitted with it.

Quotes are due by 10:00 a.m. local (central) time on 14 January 2021. Quotes shall be submitted via email to Ms. Kelsey Letcher, kelsey.l.letcher.civ@mail.mil.  The contractor is responsible for ensuring that quotes are received in the USPFO P&C Office by the due date/time.

Attachments:

#1 – Performance Work Statement (PWS)

#2 – Full Text Provisions and Clauses

#3 – Contractor Information and Pricing Schedule

#4 – Section 889 Certification