Intent to Award Sole Source - Enterprise Event Management System Room Reservation Software

The United States Department of Agriculture (USDA), Animal Plant Health Inspection Service (APHIS), Marketing and Regulatory Programs Business Services (MRPBS) has published a Special Notice announcing its intent to award a sole source contract for Enterprise Event Management System (EMSe) room reservation software. The agency intends to award a Firm-Fixed-Price contract to Accruent LLC of Austin, Texas, under the authority permitting other than full and open competition pursuant to FAR 13.106-1(b). This procurement falls under NAICS code 513210 for Software Publishers with a small business size standard of $47.0 million. The justification for sole source procurement is based on Accruent LLC being the proprietary owner and sole provider capable of delivering and modifying the EMSe software system. The contract will support the Information Technology Division's event management requirements through specialized room reservation software capabilities.

The primary purpose of this Special Notice is to inform the marketplace of the agency's intention to proceed with a non-competitive procurement while providing an opportunity for other sources to demonstrate their capabilities. Interested parties have until September 1, 2025, to submit responses via email to Connor Tees at Stephen.Tees@usda.gov, though this notice explicitly states it is not a request for quotes or proposals. All responsible sources may submit detailed responses that will be considered solely to determine whether a competitive procurement should be conducted instead. The software will streamline MRPBS event planning and management processes through automated functions including event registration, ticketing, venue selection, scheduling, attendee engagement, and post-event analysis. The government retains full discretion in determining whether to proceed with the sole source award or conduct a competitive procurement based on information received. Telephonic inquiries will not be accepted, and requests for solicitation copies will not be honored.