Intent to Award Notice - 2018 John Deere 8370T Tractor Repair
Closed Special Notice Posted
- Solicitation number
- DOIFFBO260173
- Agency
-
Fish and Wildlife Service
Department of the Interior
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J038 Maint/Repair/Rebuild Of Equipment- Construction/Mining/Excavating/Highway Maintenance Equipment
- Place of performance
- Fws Salt Plains Nwr Jet, Oklahoma 73749, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of the Interior Fish and Wildlife Service issued a notice of intent to award a sole source contract to Western Equipment LLC for repairs to a 2018 John Deere 8370T tractor at Salt Plains National Wildlife Refuge, Oklahoma, with an anticipated award date of September 15, 2026. This is not a competitive solicitation. The contract is justified under FAR 6.103-1 (only one responsible source) because Western Equipment LLC, an authorized John Deere dealer, initiated diagnostic work and performed unauthorized repairs to the government-owned tractor following lightning damage to electrical wiring harnesses and control modules. No other source can complete the repair effort or assume responsibility for work already performed without incurring duplicate costs, additional disassembly or diagnostics, warranty complications, and service delays. The firm fixed price contract falls under NAICS 811310 and PSC J038, with an estimated value of $12.5 thousand. Interested parties may submit a written statement of capabilities with clear and convincing evidence of their ability to meet the requirement by September 8, 2026, though submission does not guarantee consideration or modify the sole source intent.
Notice text
NOTICE OF INTENT TO AWARD SOLE SOURCE FOR FWS Salt Plains National Wildlife Refuge (NWR), OK for repairs of a 2018 John Deere 8370T tractor to WESTERN EQUIPMENT LLC.
THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES.
The U.S. Department of the Interior, Office of Acquisition & Property Management intends to award a firm fixed price sole source contract under the authority of:
FAR 6.103-1 only one responsible source
To
WESTERN EQUIPMENT LLC
404 Frisco AVE
Clinton, Oklahoma
73601, United States
The North American Industry Classification System (NAICS) code for this requirement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, $12.5
The product service code (PSC) for this requirement is J038, MAINT/REPAIR/REBUILD OF EQUIPMENT- CONSTRUCTION/MI.
The object of this sole source award to WESTERN EQUIPMENT LLC., is for repairs to a Government-owned 2018 John Deere 8370T tractor that sustained lightning damage to multiple electrical wiring harnesses and control modules. Western Equipment LLC, a local authorized John Deere dealer, was initially contacted to diagnose the damage and provide a repair estimate. During the diagnostic process, Western Equipment proceeded with additional repairs without authorization from a warranted Contracting Officer. No other source can provide the repairs already performed or assume responsibility for completing the ongoing repair effort without potential duplication of costs, additional disassembly or diagnostics, warranty complications, and delay in returning the tractor to service.
The anticipated award date is September 15, 2026.
This synopsis does not constitute a solicitation; however, if any interested party believes they can meet the above requirement, it may submit a statement of capabilities. The statement of capabilities must be submitted in writing and must contain clear and convincing evidence that competition of this requirement would be advantageous to the Government. If parties choose to respond, any cost associated with preparation and submission of data or any other cost incurred in response to this announcement are the sole responsibility of the respondent and will not be reimbursed by the Government.
Capability statements shall be submitted by e-mail ONLY as an Adobe PDF attachment to the following address: dana_arnold@ios.doi.gov
Contracting Officer:
Dana Arnold
dana_arnold@ios.doi.gov
Falls Church, VA 22041
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