Integrated Tracking System/Digital Mail Modernization (ITS/DMM)
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 832469384
- Agency
-
Defense Information Systems Agency
Department of Defense
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- HC102825C0004 Federal contract award
- Awardee
- Bear River Associates, Inc.
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Washington, District of Columbia 20301, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Information Systems Agency (DISA) published this Limited/Sole Source Justification Notice for the Integrated Tracking System/Digital Mail Modernization (ITS/DMM) support services at the Pentagon. The contract, awarded to Bear River Associates, Inc. on July 10, 2025, covers maintenance and support of a critical system that tracks vehicles, people, and materials entering the Pentagon reservation while providing digital mail routing and management for senior Defense Department executives. DISA justified the sole source award based on Bear River Associates' unique qualifications as the developer of the proprietary BearTracks software and their role as the exclusive maintenance provider since 2003, with market research confirming no other contractors can provide equivalent functionality. The firm-fixed-price contract includes one 12-month base period and four 12-month option periods, creating a potential five-year performance timeline, though the total contract value has been redacted from public documents. The agency determined that awarding to a new contractor would result in significant learning curve costs, system disruption risks, and additional expenses for software modification or replacement.
Notice text
Awarded contract HC102825C0004 to unknown vendor for unknown amount on 2025-07-10.
Files
| File | Type | Posted |
|---|---|---|
| JA25-058 Encl10a_ja_part65_ITSDMM4.18PACA FINAL_Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Limited / Sole Source Justification | |
| Integrated Tracking System/Digital Mail Modernization (ITS/DMM) | Pre-Solicitation |
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