Integrated Legal Services for Victims Conference Meeting Space and Audiovisual

NOTICE TO CONTRACTOR



This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to award on a competitive basis. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The solicitation number N00244-17-Q-0148 is issued as a request for quotation (RFQ). The closing date is 16 August 2017 at 10:00am Pacific Daylight Time. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-95 and DFARS Change Notice 20161222.



It is the contractor’s responsibility to be familiar with the applicable clauses, provisions, and the attached Evaluation Criteria.

The clauses may be accessed in full text at these addresses: www.acq.osd.mil/ and www.acquisition.gov. The North American Industry Classification System (NAICS) Code for this acquisition is 721110 – Hotels and Motels; Size: $32.5M. This acquisition is issued as full and open competition. The contract type is Firm Fixed Price.



Brief Requirement Description (for full description, see attached Statement of Work): Fleet Logistics Center San Diego (FLCSD) Contracts Department is seeking proposals from all potential business sources to provide a conference facility that can provide seven meeting spaces for up to 250 occupants, audio visual support, airport shuttle, 31 parking spaces, and a reservation block of 250 hotel rooms in support of Integrated Legal Services for Victims Conference (ILSV).

The event is to be held in San Diego, CA starting 0730, 12 September 2017 and concluding 1200, 15 September 2017. Conference facilities shall include a complementary shuttle to/from the airport, free parking for 17, conference/meeting spaces and audio/visual equipment and support.



Notice to Offerors: Payment will be made by Government Purchase Card (Credit Card).



Fleet Logistics Center San Diego requests responses from qualified sources capable of providing the following items:



CLIN 0001, Conference Rooms, Audio Visual Equipment, and incidentals, To include all services described in the SubCLINs and statement of work. QTY: 1, Unit of Issue: Group, Price: N/A Information Only



SubCLIN 0001AA, Conference Rooms.

To include: One (1) conference space that can accommodate up to 250 people and be set up in a “school room†configuration with tables and chairs, one (1) break-out room that can accommodate up to 125 people and set up in a “school room†configuration with tables and chairs, Provide five (5) break-out rooms that can accommodate up to 45 attendees each and set up with circular/square tables that accommodate approximately 10 attendees each with chairs. The spaces shall be accessible 0700 to 1700, 12 – 14 September 2017; and, 0700 to 1400 on 15 September 2017. In accordance with the attached statement of work. QTY: 1, Unit of Issue: Group, Price for all spaces: $______.



SubCLIN 0001AB, Audio Visual Equipment and support.

To include: Main Conference Room (250 Attendees):

• Three (3) wireless microphones, with backup readily available;

• Four (4) adequately sized screens (all attendees must be able to see the screen);

• Four (4) laptop compatible projectors with stands, AC power strips, HDMI or VGA cabling.



Large Break-out Room (125 attendees):

• Two (2) wireless microphone with backup readily available;

• Two (2) adequately sized screen (all attendees must be able to see the screen);

• Two (2) laptop compatible projector with stands, AC power strips, HDMI or VGA cabling.



Five (5) Small Break-out Rooms (45 attendees each):

• Five (5) laptop compatible projectors with stands, AC power strips, HDMI or VGA cabling (1 per break-out room);

• Five (5) adequately sized screens, one (1) per break-out room (all attendees must be able to see the screen).



QTY: 1, Unit of Issue: Group, Price for all audio visual equipment: $______



SubCLIN 0001AC, Conference incidental items (if applicable).

Airport Shuttle, parking for 31 conference attendees, 250 room block, pre-conference meeting, QTY: 1, Unit of Issue: Group, Extended Price: $______





Place of Delivery: Contractor’s location - must be in San Diego, CA.



Period of Performance: 11 September 2017 through 15 September 2017



Payment: Government Purchase Card



The following FAR/DFARS provisions and clauses are applicable to this procurement:



52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2016

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-21 Basic Safeguarding of Covered Contractor Information Systems JUN 2016

52.204-22 Alternative Line Item Proposal JAN 2017

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

NOV 2015

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment OCT 2015

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FEB 2016

52.212-1 Instructions to Offerors—Commercial Items JAN 2017

52.212-2 Evaluation—Commercial Items OCT 2014

52.212-4 Contract Terms and Conditions – Commercial Items JAN 2017

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items JAN 2017

52.219-1 Small Business Program Representations OCT 2014

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUNE 2003

52.222-19 Child Labor—Cooperation with Authorities and Remedies OCT 2016

52.222-21 Prohibition of Segregated Facilities APR 2015

52.222-25 Affirmative Action Compliance APR 1984

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.222-52 Exemption form the Application of the Service Contract Labor Standards to Contracts for Certain Services – Certification MAY 2014

52.222-53 Exemption form the Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements MAY 2014

52.223-6 Drug-Free Workplace MAY 2001

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-33 Payment by Electronic Funds Transfer—System for Award Management JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

52.233-1 Disputes MAY 2014

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control of Government Personnel Work Product APR 1992

252.204-7004 Alternate A, System for Award Management FEB 2014

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations JUN 2015

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014



The Government intends to award a firm, fixed price contract resulting from this combined synopsis/solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, utilizing a lowest price technically acceptable evaluation.

Offerors are required to become familiar with the attached Evaluation Criteria and Statement of Work.



The Government will only consider firm fixed-price quotations. Offeror must be registered in the System for Award Management (SAM) prior to award. The website address is https://www.sam.gov/. A Data Universal Number System (DUNS) number is required to register. Email your quote to Ryan Brown on or before 10:00am Pacific Daylight Time on 16 August 2017. Email: ryan.m.brown6@navy.mil Phone: 619-556-6436 Submitter should confirm receipt of email submissions.