Instron 34SC-5 Materials Testing System, or comparable
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0548
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Kearneysville, West Virginia 25430, United States
- Points of contact
-
- Richard Hawthorne richard.hawthorne@usda.gov (662) 686-5296
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture's Agricultural Research Service is procuring an Instron 34SC-5 Materials Testing System or comparable universal testing machine for analytical equipment manufacturing purposes at their Appalachian Fruit Research Laboratory in Kearneysville, West Virginia. This combined synopsis/solicitation (RFQ 1232SA25Q0548) requires vendors to provide comprehensive quotes including technical capabilities, total pricing for equipment, shipping, installation, and training services. The government will evaluate submissions based on price and technical capability of the proposed equipment, selecting the vendor that provides the best value and meets or exceeds the specified functional and performance requirements. Questions regarding this procurement must be submitted by 1:00 p.m. ET on August 7, 2025, while quotes are due by 5:00 p.m. ET on August 11, 2025, both directed to Contract Specialist Richard Hawthorne via email. All correspondence must include the solicitation number in the subject line to ensure consideration.
This procurement is designated as a total small business set-aside under NAICS code 334516 (Analytical Equipment Manufacturing) with a size standard of 1,000 employees, and no incumbent contractors are identified in the solicitation documents. The government requires delivery within 30 days after receipt of order (ARO), with vendors required to propose their specific delivery schedules as part of their quotations. Technical specifications include requirements for tensile grips capable of testing wood specimens ranging from 3-30 mm wide and 20-300 mm long, plus a bend fixture rated for 5kN capacity with maximum 5cm center point deflection. On-site services including installation and training must be completed within 45 days following equipment delivery. The anticipated award will be a firm fixed-price contract, with quotes required to remain valid for at least 60 days after submission, and all payments will be processed through electronic funds transfer requiring vendor registration in SAM.gov.
Notice text
This is a combined synopsis/solicitation for commercial goods and commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0548 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-04. This will be a small business set-aside. The NAICS code is 334516, Analytical Equipment Manufacturing with a small business size standard of 1,000 employees.
The USDA, ARS, in Kearneysville, WV has a new requirement for a Universal testing machine, Instron 34SC-5 System, or comparable.
DELIVERY DUE DATE: The Government requires delivery on or before 30 ARO, however, each vendor shall include their proposed delivery schedule as part of their quotation.
The following FAR clauses and provisions apply to this acquisition. 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.(Sep 2023); 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.(May 2024)(DEVIATION FEB 2025); 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.(Nov 2023)(DEVIATION FEB 2025); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services.(Jan 2025)(DEVIATION FEB 2025); 52.211-6 Brand Name or Equal (Aug 1999).
Please ensure all email correspondence includes the solicitation number in the subject line. Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.
The government anticipates award of a firm fixed priced contract resulting from this solicitation to the responsible vendor whose quote meets or exceeds the specifications listed and that that will be the most advantageous to the government in accordance with FAR 13.106-2.
The Government may perform a comparative evaluation (comparing quotes to each other) to select the vendor that is best suited and provides the best value, considering the evaluation factors in this solicitation. Evaluation factors are: price and technical capability of product quoted
ITEMS TO BE INCLUDED IN QUOTE: In order to be considered for award, vendor shall provide a Quote on company letterhead, to include:
- Vendor’s SAM.gov UEI number
- Technical capabilities of machine quoted, if different than requested make/model
- Total price to include any and all:
- Shipping
- Installation
- Training
- Valid for at least 60 days after receipt of quote.
Vendor shall identify where the quoted item meets or does not meet each of the Government's functional and performance minimum specifications listed herein.
REJECTION OF QUOTATION: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit a quote and will be considered.
PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer.
Vendors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.sam.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.SAM.gov.
QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, August 7, 2025. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.
QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, August 11, 2025.
Place of Performance:
USDA-ARS-NEA
APPALACHIAN FRUIT RESEARCH LABO
2217 WILTSHIRE ROAD
KEARNEYSVILLE, WV, 25430
Primary Point of Contact:
Richard Hawthorne
Contract Specialist
richard.hawthorne@usda.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| Additional Questions and Answers.docx | DOCX document | |
| Combined Synopsis Solicitation - 1232SA25Q0548.pdf |
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