Inmate Electronic Tablet Devices Industry Notice

Inmate Electronic Tablet Devices Industry Notice

Registration Due Date:  July 28, 2025 at 12:00 PM EST

Demonstration Dates:  August 4th – August 8th, 2025

Location:  400 First Street, NW Washington, DC 20534

Description:

The Federal Bureau of Prisons (FBOP) is hosting an Inmate Electronic Tablet Devices Industry Vendor Demonstration event. This event will take place in the FBOP office located at 400 First Street, NW Washington, DC 20534. The purpose of this event is for the FBOP to gain a perspective on commercially available Trade Agreement Act (TAA) compliant inmate electronic tablet devices, that are appropriate for a correctional environment, through information exchanges with interested participants.

One-on-One Demonstration Sessions:

One-on-One demonstration sessions will be scheduled upon Government acceptance of a company’s submitted registration form and will be unclassified. A limit of one 45-minute session (30-minutes of presentation and 15-minutes of Q&A) per company is permitted. Companies interested in participating in a demonstration session must submit their registration packet by July 28, 2025 at 12:00 PM EST. Invitations will be sent out to registered companies once a timeslot has been scheduled.

These one-on-one demonstration sessions will allow a company to showcase its current and future capabilities relevant to the Government’s need. The Government is interested in company technologies, manufacturing processes, workforce expertise, and overall capacity to support the inmate electronic tablet device industrial base. The Government is also looking for any meaningful feedback to shape its acquisition strategy.

Companies may only be in attendance during their scheduled appointment.

Demonstration Session Content:

The FBOP is interested in vendor solutions for inmate tablet devices with the ability to manage administrative functions (commissary ordering, administrative remedies, receiving money, etc.), phone calls, video visiting, emails, education programing, and entertainment/leisure purchasing (movies, music, books, games, etc.).

Demonstration Rules of Engagement:

1. Information Exchange, not a Solicitation: The Government is being explicit that these sessions are for information gathering and requirements communication. This is not an opportunity for companies to lobby or try to win contracts by revealing proprietary information.
2. No Sales Pitches or Giveaways: Sessions are about information exchange, not marketing.
3. No Recording Devices: The use of cameras, tape recorders, or other reproduction devices is strictly prohibited.
4. Registration and Identification: All contractor personnel must registered and identify themselves accordingly, in advance. Any substitutions or changes to personnel must be provided to the Government at least 48 hours in advance. Any substitutions or changes less than that timeframe will not be permitted to attend.

Companies participating in these sessions should carefully adhere to these guidelines to ensure a productive and positive interaction.

Registration Information:

Interested participants must register for the Inmate Electronic Tablet Devices Industry Vendor Demonstration by completing the registration form attached to this announcement. To manage attendance, registration will be limited to three attendees per company. Please send the completed registration form electronically to Mason Lacy, Senior Contracting Officer at mlacy@bop.gov and cc Ryan Wynne, Chief, at rwynne@bop.gov no later than July 28, 2025, at 12:00 PM EST with an email subject formatted as: “Response to Inmate Electronic Tablet Devices Industry Demonstration – (Company Name)”.

All representatives attending shall be listed on the registration form and MUST provide a government form of photo identification to gain entry to the FBOP building. Electronic presentation materials (PowerPoints, Google Slides, etc.) must be submitted, via email, 24-hours in advance of the companies assigned timeslot as no external devices are authorized to connect to the presentation screens.

Requests to attend the Inmate Electronic Tablet Devices Industry Vendor Demonstration must include a brief statement outlining the company's capabilities in providing tablets in a correctional environment. If a company does not currently offer tablets in a correctional environment, their request must include a statement explaining the rationale behind their interest in attending the event.

This announcement shall not be construed as a Request for Proposal (RFP) or a commitment by the U.S. Government. The U.S. Government does not intend to award a contract based on this Industry Day. The Government assumes no liability for costs incurred by an offeror for presentations, marketing efforts or data offered for examination; therefore the cost of preparing information in response to this notice is not considered an allowable charge to the Government. Information made available at the Industry Demonstration Event, either formally or informally, will not be made available via SAM.gov. There is no expectation that any materials will be formally distributed.