Improve Military Family Housing, Stearley Heights, Kadena Air Base, Okinawa, Japan

Introduction:  The U.S. Army Corps of Engineers, Japan District (POJ), Okinawa Area Office (OAO) is performing market research for a Design-Bid-Build (DBB) construction improvements at the Military Family Housing, Stearley Heights, located on Kadena Air Force Base, Okinawa Japan.

This announcement is being issued for market research purposes only. The purpose of this announcement is to identify sources interested and capable of performing the construction services associated with this project and to receive feedback from those firms to assist the Government’s acquisition planning efforts. This sources sought announcement does not constitute a commitment by the Government for any follow-on announcements, solicitation, or award.  The Government will not pay for any information provided as a result of this market research effort. 

This sources sought announcement is intended for local sources only.  Local sources are those companies physically located and authorized to perform construction work in Japan.  Firms interested and capable of performing the type of work associated with this announcement are highly encouraged to submit a response (submission requirements are located within this notice). 

Project Title: Improve Military Family Housing, Stearley Heights; Project Number: LXEZ 194643

Project Location:  Kadena Air Force Base, Okinawa, Japan

Product Service Code (PSC):  Y1FA Construction of Family Housing Facilities

NAICS Code:  236118 Residential Remodelers.   

Project Magnitude:  Between ¥2,500,000,000 and ¥10,000,000,000 ($25,000,000 and $100,000,000) (DFARS 236.204) 

Project Description:  This Fiscal Year (FY) 2019 Military Construction (MILCON) project includes Stearley Heights, Kadena Air Base. The project will provide whole-house interior and exterior modernization, renovation, and repair of 130 single family dwelling units (51UN D3-53 FGO 3BR, 36UN G3-53 CGO 3BR, 1UN H4-53 FGO 4BR, 36UN L3-53 FGO 3BR and 6UN N3-53 FGO 3BR).

The work shall provide all management, tools, design, supplies, equipment, transportation, labor and services necessary for the improvements to the family housing units. Work to include but is not limited to restoration and repair of Unit Lot (utilities, pavement and trash enclosure), Building System (exterior structure, roof structure, interior structure, mechanical systems, electrical systems, plumbing systems, fire and life safety, and environmental improvements) and Building Space (patio, storage, foyer, living room, family room, dining room, kitchen, bedrooms, bathrooms, laundry room, linen, hallways, mechanical rooms), and Functional Improvement.

Facilities will be designed as permanent construction in accordance with the DoD Unified Facilities Criteria (UFC) 1-200-01, General Building Requirements and UFC 1-200-02, High Performance and Sustainable Building Requirements. In addition, environmental (asbestos/lead) remediation and all other related work are programmed into the project to provide complete and usable facilities.

NOTE: The DRAFT Specifications, Drawings and Plans included in this Notice are provided for INFORMATIONAL PURPOSES ONLY.  Interested firms are cautioned that ALL attachments to this notice are provided in DRAFT FORMAT and subject to change.

Estimated Period of Performance:    60 months

Proposed Procurement Method:  The OAO anticipates issuing a firm-fixed-priced solicitation in Fiscal Year 2021 to fulfill a requirement for the Department of the Air Force to complete the required construction repairs at Stearley Heights, located on Kadena Air Force Base, Okinawa.  Any solicitation pursued will be intended for local sources only.  Local sources are those sources physically located and authorized to perform construction work in Japan.  Depending upon the results of this market research effort, an Invitation for Bid solicitation may be issued. 

SYSTEM FOR AWARD MANAGEMENT (SAM):

 All interested companies shall be registered in the SAM database in order to be eligible for award of Government contracts.  https://www.sam.gov

Effective 29 April 2018, a notarized letter is required to be sent to the Federal Service Desk (FSD) on all CURRENT registrants at System for Award Management (SAM) who have a requirement to update data on their SAM record.  The notarized letter is mandatory and is required before the FSD will activate the entity's registration. 

Instructions concerning this procedure can be accessed from the FAQ link at the SAM website https://www.sam.gov.  See attachment, “SAM Header” for the screenshot showing where the FAQ link is.  The FAQ link will take you to the FSD website. 

According to the instructions, international entities are required to send, in addition to the original notarized letter, a scanned copy to the FSD.  Submit a service ticket (use the Web Form) at the FSD website https://www.fsd.gov to send a scanned copy.  Entities will need to create an account at the FSD website in order to utilize the Web Form.

LOCAL SOURCES – CONTRACTOR APPLICATIONS.

Firms which have not submitted a Contractor Application to this office are requested to go to the U.S. Army Corps of Engineers, Japan Engineering District, Contracting Division website: http://www.poj.usace.army.mil/BusinessWithUs/ to download the Contractor Application. Such firms shall be required to complete the aforementioned application and submit documents indicating they are registered with the Government of Japan to perform construction in Japan and possess both the necessary construction licenses and permits required to perform the requisite work identified in the solicitation. ** This documentation must be submitted prior to, or at the time of, proposal submission to allow POJ to verify your company as a “Local Source.”**

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MARKET SURVEY

Interested firms are requested to reply with the following information:

1. Name of your company, address, phone number, email, point of contact (POC) name, DUNS Number, and CAGE code.

2. Describe your firm's capability and experience relative to the work described in the Project Description.

Please provide information on comparable projects (for government or commercial customers) completed in the past six (6) years.

3. Describe your firm's level of interest relative to all aspects of the work.

4. Identify your current construction bonding levels.

5. Are there any equipment/systems that may face lead times which may be problematic for a period of performance?

a. Are there any significant concerns/risks associated with the renovation work?

b. Does the anticipated Period of Performance seem feasible?

6. Provide any comments that will increase your level of interest and participation in this project.

The information provided will be used within the U.S. Army Corps of Engineers to facilitate decision making and will not be disclosed outside the agency. However, respondents submitting business information pursuant to this RFI should consult 41 C.F.R. part 105-60 and other implementing regulations concerning the release of such information to third parties under the Freedom of Information Act (FOIA).  All information submitted by respondents that they consider confidential and not releasable to third parties outside of the U.S. Army Corps of Engineers and its employees, agents, consultants, and representatives, must be clearly and conspicuously marked.

Questions: Questions regarding this Sources Sought Announcement may be directed to Contracting Officer, Shyloe A. Werner at Shyloe.A.Werner.civ@USACE.Army.mil and Contract Specialist, Jack T. Letscher at Jack.T.Letscher.civ@USACE.Army.mil. 

Market Survey Responses:  Interested sources are requested to complete and electronically submit the Market Survey, via email, to Jack T. Letscher at Jack.T.Letscher.civ@USACE.Army.mil and Shyloe A. Werner at Shyloe.A.Werner.civ@USACE.Army.mil by 2:00 p.m. Japan Standard Time (JST), on August 27, 2020.

2 September 2020 UPDATE:Submission due date extended to 2:00 p.m. Japan Standard Time (JST), on October 5, 2020.