IHS, Claremore Indian Hospital, Emergency Department Physician Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested via the attached SF-1449 and statement of work. The solicitation is issued as Request for Quote (RFQ) # HHSI2462019Q00012 and is unrestricted. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-100, October 2018. This procurement is unrestricted under NAICS Code 621111 with a standard business size of $11.0 M.

BACKGROUND:

The purpose of this contract is to obtain contracted emergency department and urgent care non-personal physician services for the Indian Health Service (IHS) Claremore Indian Hospital.

CONTRACT TYPE:

The Indian Health Service intends to award one firm fixed price base plus four-year contract to one provider. The Government may make an award without discussion therefore, the quote should contain the best terms in order to be determined the best overall value and most advantageous to the Government.

PERIOD OF PERFORMANCE:

Base Year: January 1, 2019 to December 31, 2019
Option Year I: January 1, 2020 to December 31, 2020

Option Year II: January 1, 2021 to December 31, 2021

Option Year III: January 1, 2022 to December 31, 2022

Option Year IV: January 1, 2023 to December 31, 2023

Option may or may not be exercised, at the sole discretion of the Government.

PLACE OF PERFORMANCE:

Claremore Indian Hospital

101 South Moore

Claremore, OK 74017-5047

AMENDMENTS TO SOLICITATION:

If this announcement is amended, all terms and conditions that are not amended will remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation by returning a signed copy of the amended announcement, included in the offeror's submitted proposal package.

CLAUSES INCORPORATED BY FULL TEXT:

Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.acquisition.gov

The provisions of 52.212-2, Evaluation - Commercial Items (Oct 2014) applies to this acquisition. The Government intends to award this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (1) Past Performance and (2) Price. All factors are equal in importance.

Proposals shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (Nov 2014) or indicate certifications in ORCA at https://orca@bpn,gov.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 2014), applies to this acquisition. The FAR and HHSAR clauses that apply are listed in the solicitation.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Oct 2014) applies to this acquisition.

INSTRUCTIONS TO OFFERORS:

The provisions of 52.212-1, Instructions to Offerors-Commercial Items (Apr 2014), applies to this acquisition. In addition to the information required in FAR 52.212-1, Contractors shall provide the following:

(1) Verification of indemnification in the amount of $1 million per occurrence and $3 million aggregate.

(2) Past performance questionnaire(s) reference to include the contact name and phone number, contract number, company name, brief description of project. Offeror's shall issue the attached past performance questionnaire to selected contact(s) with instructions to respond by the deadline on the questionnaire in order to be considered for award. Reference(s) shall be for the administration of an entire emergency department and shall meet the following conditions:

• Offeror must have at least one project that is same/similar to that of the work required

in the project statement of work and this solicitation; AND

• Each project submitted must be valued at or over $2 million; AND

• Projects submitted must have been completed, or underway, within the last 2 years

through the closing date of the request for quote; AND

• All past or current references must recommend awarding similar contracts or using

the offeror again for future work and reflect positive performance of the work

requirements.

(3) National Standard Performance Reports, provide past performance documentation that offeror, as a whole, has met the following national standard averages in performance:

a) In agreement with 2013 National Rural Emergency Department Study, Establishing Rural Relevant Benchmarks, Ivantage Health Analytics, July 25, 2013, Monthly Measured Total Time in the Emergency Department for discharged patients ("Turn Around Time"), Less than Mean Time of 123 minutes.

b) In agreement with Welch SJ, Volume Related Differences in Emergency Department Performance Joint Commission Journal of Quality and Patient Safety, September 2012; Vol 38:9, Monthly Left Without Being Seen (Left before Treatment completed) Rate of Less than 2%.

(4) Dun and Bradstreet Number (note: Contractors shall be registered in the System for Award Management (SAM) to be eligible for award. This can be done at http://www.sam.gov).

(5) Identify Key Personnel, the persons who would serve as day-to-day program director and as the official responsible for contract management oversight. List key personnel's credentials and relevant background experience. Offerors shall demonstrate a working knowledge of federal contracts.

(6) Personnel, at a minimum, the offeror shall supply six board-certified or board-eligible emergency department physicians to effectively operate the Emergency Department and Urgent Care Departments. Offeror shall provide resumes/CVs of professional personnel who will perform under the contract. Include academic degrees and dates received, major and minor fields of study, length of professional experience and copies of current certifications or licensures shall be provided for all professional staff. Personnel shall demonstrate a working knowledge of the regional medical community as it applies to hospital specialties, etc. Personnel evaluation methods will include the assessment of the physician's proven work history with the Indian Health Service.

INSTRUCTIONS TO RESPONDENTS FOR SUBMITTALS:

Proposals are due by 4:00 pm CST, December 6, 2018 and must include three copies of your proposal. Emailed or faxed proposals will not be accepted. All responsible sources may submit a response which, if timely received, will be considered by the agency. Questions concerning this solicitation may be addressed to Judy Eaves via email at judy.eaves@ihs.gov no later than COB December 3, 2018.

SUBMITTAL ADDRESS:

Oklahoma City Area Office

Division of Acquisition Management, Room 242

Attention: Judy Eaves

701 Market Drive

Oklahoma City, OK 73114

.