Ice Fabric Analyzer

This combined synopsis/solicitation for commercial items prepared in accordance with the format at FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested.

The solicitation number W913E524Q0012 is being issued as a Request for Quotation (RFQ).

The associated North American Industry Classification System (NAICS) code is 334516 – Analytical Laboratory Instrument Manufacturing was determined to best represent this requirement.

The U.S. Army Engineer Research and Development Center (ERDC), Cold Regions Research and Engineering Laboratory (CRREL) has a requirement to procure an Ice Fabric Analyzer

Requirement: The requirement includes all items described in the Description of Requirement (DOR) resulting in one (1) Ice Fabric Analyzer and shall fulfill the following requirements:

Microscope:

• 50 mm and 10 mm objective lenses
• Resolution of 5 um and 1 um respectively
• Polarizer filters
• Polyaxial LED illumination

Camera:

• 4-megapixel camera
• Capable of capturing images at 15 fps
• RGB color
• Motorized stage with rotation
• Embedded Computer with image processing system for image acquisition and analysis
• Cold capable (down to -10°C)
• Can image ice sections with thickness 0.2 – 1 mm
• Case for storage and transportation
• Must be portable
• Universal power supply
• Include all power cables (compatible with North American power grid and sockets) and data communication cables

Other:

• Onsite Training: The vendor is requested to include in the proposal costs for onsite training, site preparation, and set-up of the equipment.  The product needs to be installed and tested for accuracy and functionality by the vendor prior to CRREL acceptance, and prior to any invoice being submitted/accepted.  Names of any employee of the vendor visiting CRREL need to be submitted in advance for security review and all CRREL visitors shall be escorted by CRREL staff while onsite. For this specific action, we will only consider onsite visitation by US Citizens or Five Eyes citizens with proper identification after a security check.  Offerors are warned that use of non-US Citizens, even from a Five Eyes nation, will require significant advanced notice for CRREL to review that person to be cleared for an onsite visit (minimally 45 days or longer). 
• Manuals: Hard copy and digital copies of manuals shall be provided in English covering Site Preparation, Installation, Operating and Maintenance.
• Warranty: The proposal shall include a 5-year warranty covering the hardware (defects in material and workmanship).  A copy of this warranty shall be provided with the proposal for review.

Please reference the attached Request for Quote (RFQ) W913E524Q0012 for instructions and applicable provisions and clauses. The following factors shall be used to evaluate offers:

1. Technical capability of the item offered to meet the Government requirements.

2. Total quoted price (including shipping FOB Destination to Hanover, NH 03755).

Award will be made to the responsible offeror whose quote represents the lowest priced technically acceptable (LPTA) offer.

A technically acceptable quote is one that clearly represents the ability to satisfy the minimum specified requirements outlined in Section C, Description of Requirements (DOR).

Quotes are intended to be evaluated, and award made, without discussions with the offerors (other than discussions conducted for the purpose of minor clarification) unless discussions are determined to be necessary.

FOB Destination: Hanover, NH 03755

Payment Terms: Net 30

Please provide responses to this notice, no later than Monday, 29 April 2024, 12:00 PM, Central Standard Time (CST) to: Latosha.N.Rodgers@usace.army.mil

Telephone responses will not be accepted.

*Note: In order to be eligible for award of a Government contract, vendors must be actively registered in the System for Award Management (SAM), have no active exclusions, and complete representations and certifications. For more information, review the SAM website at https://www.sam.gov.