IBM Maximo Asset Management Software Subscription & Support Renewal

The Department of Transportation Federal Highway Administration is soliciting quotations for the renewal of IBM Maximo Asset Management software subscriptions and support services to sustain Western Federal Lands Highway Division operations. The requirement encompasses two line items: eleven Authorized User licenses and one Concurrent User license for IBM Maximo Asset Management Express Use, each with 12 months of sustained support for the period May 1, 2026 through April 30, 2027. Evaluation will be conducted on a lowest-priced, technically acceptable basis, considering price, technical compliance with solicitation requirements, and relevant past performance. Quotations must be submitted electronically via the GSA eBuy Portal to WFL.Purchasing@dot.gov in PDF format as a single email not exceeding 20 megabytes, with a response deadline of March 25, 2026 at 1400 PT. Vendors may submit questions electronically to WFL.Purchasing@dot.gov no later than 2:00 PM PT on March 24, 2026, with contact information available through Evan Rowe at (360) 619-7679.

This solicitation is designated as a Total Small Business Set-aside, restricting competition to small business concerns as defined under FAR clause 52.219-6. The current system configuration operates IBM Maximo version 7.6.1.3 on IBM WebSphere Application Server 9.0.5.24, hosted on-premise at the Central Federal Lands location in Lakewood, Colorado, utilizing Windows Server 2016 and Oracle Database 19c Enterprise Edition. The place of performance is Denver, Colorado, with all work and support to be completed remotely or within the confines of the Maximo hosting agency. Specific pricing for the line items has not been disclosed in the solicitation materials, as the Price Schedule requires vendors to complete the template with their proposed unit prices and total amounts. Quotations must include a technical quote acknowledging all solicitation amendments, a price quote with a completed Standard Form 1449, and a statement of agreement with all contract terms and conditions, with past performance references to be submitted separately via the provided questionnaire template.