HVAC Replacement Chillers
Closed Solicitation Posted
- Solicitation number
- 36C25026Q0361
- Agency
- Veterans Integrated Service Network 10 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Chillicothe, Ohio 45601, United States
- Points of contact
-
- Terence James terence.james@va.gov (216) 791-2300
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 10, is soliciting eight air-cooled replacement chillers for the Chillicothe VA Medical Center, with quotations due September 22, 2026 at 1:00 PM EST. The procurement is unrestricted and conducted under FAR Subpart 12.2 simplified acquisition procedures for commercial products.
Place of performance is Chillicothe, Ohio. The requirement comprises six 125–130-ton chillers rated for 200 volts and two chillers rated for 460 volts. All units must be high efficiency/high performance, 3-phase/60 hertz, packaged chiller units that are UL/CUL listed, ASHRAE 90.1/CSA C743 compliant, and AHRI certified. Technical specifications mandate hermetic sealed scroll compressors with internal overload protection, braze plate evaporators with freeze protection and minimum 236.7 gallons per minute design flow, high ambient application condensers with lanced aluminum fins and minimum 73,063 cfm air flow, and R454B refrigerant with dual refrigeration circuits. Units must include variable speed drive fans, weatherproof outdoor-rated controls, and galvanized steel frames with powder-coated finishes. Compliance with the Buy American Act is required.
The vendor is responsible for all freight costs and must provide onsite equipment startup, end-user training, and minimum 5-year parts/labor/travel warranty for compressor components; minimum 1-year warranty for all other components. Delivery must be completed within 180 calendar days of notice to proceed, with coordinated warehouse deliveries between 0700 and 1530 hours on weekdays excluding federal holidays, requiring minimum 10-day advance notice. Evaluation weighs technical capability and past performance more heavily than price; warranty and speed of delivery are also factors. Offerors must complete the VA Notice of Limitations on Subcontracting certification (852.219-76) and annual representations and certifications via SAM.gov. NAICS 333415; PSC 4120. Amendment 0001, dated September 17, 2026, provided responses to offeror questions regarding chiller operational parameters and freeze protection requirements.
Notice text
Chillicothe VA Medical Center relies on chilled water supplied by multiple air-cooled chillers to provide air conditioning of campus buildings. The failure of any of these chillers could adversely affect delivery of patient care and administrative functions and could potentially lead to appointment cancellation and other adverse effects up to and including inpatient evacuation. This contract is for replacement of chillers at various campus buildings, which are beyond their expected useful service lives and have become unreliable and difficult to source repair parts and service for.
Vendor to furnish 8 (eight) each; 125–130-ton, air cooled chiller equipped as described in Section 4.1.1 and salient characteristics document of this contract. Two chillers shall be 460 volt and Six chillers shall be 200 volt
Attachments
| File | Type | Posted |
|---|---|---|
| 36C25026Q0361 0001.pdf | ||
| 36C25026Q0361 - Combined Synopsis - HVAC Replacement Chillers.pdf |
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