HVAC Performance Maintenance Services USCG Sta. Tybee
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 70Z036-25-Q-0029
- Agency
- Coast Guard Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Georgia 31410, United States
- Points of contact
-
- Evan Estep evan.c.estep@uscg.mil (404) 513-2913
- Adam Hitchcox adam.s.hitchcox@uscg.mil (571) 608-4730
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Coast Guard is seeking a contractor to provide HVAC performance maintenance services for the USCG Station Tybee located in Savannah, Georgia. The solicitation (70Z036-25-Q-0029) requires comprehensive maintenance for the station's HVAC systems, including monthly preventative maintenance, routine and emergency service calls, and corrective repairs. Potential contractors must attend a mandatory site visit between February 11-13, 2025, and submit their quotes by February 21, 2025, at 11:00 AM Eastern Time. The contract will be awarded using the Lowest Price Technically Acceptable (LPTA) evaluation method, with vendors required to demonstrate past performance and provide a detailed price breakdown. Contractors must submit documentation showing their expertise and capability to perform the work within the specified timeframe, and all questions regarding the solicitation must be submitted to Adam.S.Hitchcox@uscg.mil by close of business on February 21, 2025.
This contract is a total small business set-aside under NAICS code 811310 with a $12.5 million size standard, designated for commercial and industrial machinery maintenance services. The contract structure includes one base year and four option years, with work performance expected to commence within 5 days after award. The total contract duration will not exceed 60 months, with work to be performed Monday through Friday between 8:00 AM and 3:00 PM, excluding weekends and holidays. The place of performance is the USCG Station Tybee at 11 Cockspur Island Road in Fort Pulaski National Park, Savannah, Georgia. The contract includes provisions for two emergency service calls, 80 hours of corrective repair work, and up to $5,000 in repair parts annually. Vendors must be registered in the System for Award Management (SAM) with an active status and ensure their SAM registration includes the applicable NAICS codes for service performance.
Notice text
3 versions
Update #3 · Latest ·
This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z036-25-Q-0029. Applicable North American Industry Classification Standard (NAICS) codes are:
811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard: $12.5 Million
This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 and part 15
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, LOWEST PRICE, TECHNICALLY ACCEPTABLE (LPTA).
When submitting your proposals, request a price breakdown of the following:
- Cost of labor and supervision for HVAC maintenance per provided PWS
Prospective contractors must also provide along with your proposal, past performance documents which will be used to determine expertise to perform work requested.
Contract will be awarded to the vendor who can perform the work outlined in the provided SOW in the time frame needed by unit. Past Performance and Cost factors will also be used when selecting the award.
Anticipated award date: 5 business days after close of solicitation, 21 February 2025
Quotes are to be received no later than close of business (11 a.m.) on 21 February 2025. Quotes can be email to: Adam.S.Hitchcox@uscg.mil
Telephone and mail requests of quotes, will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov
Wage determinations: 2015-4491, Rev 24 dated 12/23/2024
SCOPE OF WORK: Contractor to provide HVAC maintenance services at USCG STATION TYBEE, 11 COCKSPUR ISLAND RD, FORT PULASKI NATIONAL PARK, SAVANNAH, GA 31410
Location:
USCG STATION TYBEE,
11 COCKSPUR ISLAND RD,
FORT PULASKI NATIONAL PARK,
SAVANNAH, GA 31410
Period: Performance of work is expected to commence within 5 days after the award. This award will be a base plus 4 option years.
52.217-9 Option to Extend the Term of the Contract
The Government may extend the term of this contract by written notice to the Contractor provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.
Site visit: It is required that a site visit is performed at the Station to field verify the requirements within the PWS.
Site Visit Dates: February 11, 2025 – February 13, 2025, between 9:30 AM to 1:00 PM.
To schedule a site visit, vendors shall contact the Point of Contact (POC) via email with the following information in the email:
- Company name
- That the site visit is for the HVAC maintenance project
- Requested day and time for the site visit (please include a peferred day/time as well as a couple alternate times)
- Names of all personnel that will be doing the site visit
POC: Chief Petty Officer Evan Estep, email (preferred communication method): Evan.C.Estep@uscg.mil Phone (912) 786-5440. Vendors shall contact the POC to schedule a date and time within the site visit dates and times. Access can be denied if vendor shows up without notice.
Q&A’s: Questions concerning the work requested must be sent to Adam.S.Hitchcox@uscg.mil
by COB 21 February 2025. These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to close.
52.212-1 -- Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0018) Instructions to Offerors -- Commercial Items (June 2020)
52.212-3 Offeror Representations and Certifications -- Commercial Items (June 2020)
Work hours: Monday through Friday, 0800 – 1500 (8 am – 3 pm) No weekends or Holidays authorized.
See attached applicable FAR Clauses by reference.
Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far
The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
Request Company’s tax ID information and UEI number.
Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award.
Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.
Update #2 ·
This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z036-25-Q-0029. Applicable North American Industry Classification Standard (NAICS) codes are:
811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard: $12.5 Million
This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 and part 15
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, LOWEST PRICE, TECHNICALLY ACCEPTABLE (LPTA).
When submitting your proposals, request a price breakdown of the following:
- Cost of labor and supervision for HVAC maintenance per provided PWS
Prospective contractors must also provide along with your proposal, past performance documents which will be used to determine expertise to perform work requested.
Contract will be awarded to the vendor who can perform the work outlined in the provided SOW in the time frame needed by unit. Past Performance and Cost factors will also be used when selecting the award.
Anticipated award date: 5 business days after close of solicitation, 21 February 2025
Quotes are to be received no later than close of business (11 a.m.) on 21 February 2025. Quotes can be email to: Adam.S.Hitchcox@uscg.mil
Telephone and mail requests of quotes, will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov
Wage determinations: 2015-4491, Rev 24 dated 12/23/2024
SCOPE OF WORK: Contractor to provide HVAC maintenance services at USCG STATION TYBEE, 11 COCKSPUR ISLAND RD, FORT PULASKI NATIONAL PARK, SAVANNAH, GA 31410
Location:
USCG STATION TYBEE,
11 COCKSPUR ISLAND RD,
FORT PULASKI NATIONAL PARK,
SAVANNAH, GA 31410
Period: Performance of work is expected to commence within 5 days after the award. This award will be a base plus 4 option years.
52.217-9 Option to Extend the Term of the Contract
The Government may extend the term of this contract by written notice to the Contractor provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.
Site visit: It is required that a site visit is performed at the Station to field verify the requirements within the PWS.
Site Visit Dates: February 11, 2025 – February 13, 2025, between 9:30 AM to 1:00 PM.
Vendors shall contact POC to schedule a date and time within the site visit dates and times. Access can be denied if vendor shows up without notice.
Chief Petty Officer Evan Estep, email: Evan.C.Estep@uscg.mil Phone (404) 513-2913
Q&A’s: Questions concerning the work requested must be sent to Adam.S.Hitchcox@uscg.mil
by COB 21 February 2025. These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to close.
52.212-1 -- Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0018) Instructions to Offerors -- Commercial Items (June 2020)
52.212-3 Offeror Representations and Certifications -- Commercial Items (June 2020)
Work hours: Monday through Friday, 0800 – 1500 (8 am – 3 pm) No weekends or Holidays authorized.
See attached applicable FAR Clauses by reference.
Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far
The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
Request Company’s tax ID information and UEI number.
Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award.
Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.
Update #1 ·
This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z036-25-Q-0029. Applicable North American Industry Classification Standard (NAICS) codes are:
811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, size standard: $12.5 Million
This requirement is for a firm fixed price services contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 and part 15
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, LOWEST PRICE, TECHNICALLY ACCEPTABLE (LPTA).
When submitting your proposals, request a price breakdown of the following:
- Cost of labor and supervision for HVAC maintenance per provided PWS
Prospective contractors must also provide along with your proposal, past performance documents which will be used to determine expertise to perform work requested.
Contract will be awarded to the vendor who can perform the work outlined in the provided SOW in the time frame needed by unit. Past Performance and Cost factors will also be used when selecting the award.
Anticipated award date: 5 business days after close of solicitation, 21 February 2025
Quotes are to be received no later than close of business (11 a.m.) on 21 February 2025. Quotes can be email to: Adam.S.Hitchcox@uscg.mil
Telephone and mail requests of quotes, will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov
Wage determinations: 2015-4491, Rev 24 dated 12/23/2024
SCOPE OF WORK: Contractor to provide generator maintenance services at USCG STATION TYBEE, 11 COCKSPUR ISLAND RD, FORT PULASKI NATIONAL PARK, SAVANNAH, GA 31410
Location:
USCG STATION TYBEE,
11 COCKSPUR ISLAND RD,
FORT PULASKI NATIONAL PARK,
SAVANNAH, GA 31410
Period: Performance of work is expected to commence within 5 days after the award. This award will be a base plus 4 option years.
52.217-9 Option to Extend the Term of the Contract
The Government may extend the term of this contract by written notice to the Contractor provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60___ days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.
Site visit: It is required that a site visit is performed at the Station to field verify the requirements within the PWS.
Site Visit Dates: February 11, 2025 – February 13, 2025, between 9:30 AM to 1:00 PM.
Vendors shall contact POC to schedule a date and time within the site visit dates and times. Access can be denied if vendor shows up without notice.
Chief Petty Officer Evan Estep, email: Evan.C.Estep@uscg.mil Phone (404) 513-2913
Q&A’s: Questions concerning the work requested must be sent to Adam.S.Hitchcox@uscg.mil
by COB 21 February 2025. These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to close.
52.212-1 -- Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0018) Instructions to Offerors -- Commercial Items (June 2020)
52.212-3 Offeror Representations and Certifications -- Commercial Items (June 2020)
Work hours: Monday through Friday, 0800 – 1500 (8 am – 3 pm) No weekends or Holidays authorized.
See attached applicable FAR Clauses by reference.
Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far
The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
Request Company’s tax ID information and UEI number.
Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award.
Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.
Attachments
| File | Type | Posted |
|---|---|---|
| Questions and Answers Updated 13FEB.pdf | ||
| RFQ SF-1449.pdf | ||
| Questions and Answers Updated 12FEB.pdf | ||
| Questions and Answers.pdf | ||
| RFQ SF-1449 HVAC.pdf | ||
| RFQ SF-1449 HVAC.pdf | ||
| Wages.txt | TXT text file | |
| PWS HVAC - Tybee FINAL.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| HVAC Performance Maintenance Services USCG Sta. Tybee | Award Notice | |
| HVAC Performance Maintenance Services USCG Sta. Tybee | Solicitation |
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