HVAC Maintenance Services

To: Prospective Offerors

Subject: Solicitation No. SSN10016R0001

Enclosed is a Solicitation for Heating Ventilating Air Conditioning (HVAC) preventative maintenance services at the U.S. Embassy (Chancery building).

The Solicitation requires the Contractor to perform scheduled maintenance on the HVAC system. The Contractor may be required to perform unscheduled and emergency services subject to the Government's approval. The contract does not include replacement parts for equipment which, if required, will be purchased by the Government.

The number of hours for unscheduled services is estimates, and is for information purposes only, based on historical usage. The Embassy makes no guarantee that future usage will be exactly the same. Emergency unscheduled services will be ordered outside this contract.

If you would like to submit an offer, follow the instructions in Section L of the RFP, complete the required portions of the attached document, and submit it to the address shown on Block 8 of the Standard Form 33 that follows this letter.

A site visit/pre-proposal conference will be conducted on March 4, 2016 at 10.00 am. Interested companies must submit name of company, name(s) of attendees, I/C numbers and vehicle numbers to Mr WO Lee by February 29, 2016.

The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial offers, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

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Other information

1. Offers are urged to submit written questions by fax at least three workdays prior to the scheduled pre-proposal conference date. Questions shall be addressed to the attention of the Contracting Officer at fax no.+65 6476-9003 or LeeWO@state.gov

2. Attendees may also bring written questions to the proposal conference. No questions will be answered at the conference. Answers will be provided in a written amendment.

3. Statements made by the Government at the pre-proposal conference shall not be considered to be a change to the solicitation unless a written amendment is issued.

4. Following the conference, amendments which will include answers to questions, if any, will be posted on the Embassy's website.

5. The close date and time for this solicitation is March 31, 2016 at 4.30 pm Singapore time.

6. The validity of the offer is 120 days from close date.

7. Submissions by fax or e-mail will NOT be accepted. Offers shall be mailed to the address indicated at Block 8 of page 1 (SF 33). Hand-carried submissions will be received at the Embassy's front receptionist post before 4.30 pm each day before the time and date set forth in Block 9.
8. Prospective Offerors are advised that registration in the System for Award Management is required prior to award in accordance with FAR provision 52.204-7, System for Award Management. REFER TO THE ATTACHED LINK ON THE REGISTRATION PROCESS: http://www.sam.gov

For queries, please contact the undersigned at tel. 6476-9304, fax 6476-9003 or email LeeWO@state.gov

Sincerely,

Allen Cassy
Contracting Officer