Human Resources (HR) Information Management Application Development and Support

The Department of Defense's Washington Headquarters Services (WHS) Acquisition Directorate, on behalf of the Defense Security Cooperation Agency (DSCA), has issued a Request for Information (RFI) to identify potential cloud-based Software-as-a-Service (SaaS) HR Information Management Applications. The agency seeks a comprehensive solution that supports configurable workflows, employee records management, position classification management, and case management for DSCA's internal processes without replacing existing government HR systems. Key requirements include role-based access control, document and signature management, analytics and reporting capabilities, integration with Microsoft tools, and compliance with stringent security standards including DoD IL4+, FedRAMP, Zero Trust, ICAM, STIG, and Section 508 requirements. The solution must be an out-of-the-box application with admin-configurable features that can be implemented without extensive vendor coding, allowing non-technical administrators to configure workflows and manage data independently. Interested vendors must submit a 10-page capability statement by November 4, 2025, at 4:00 PM EST, detailing their technical capabilities, prior experience, licensing models, and cost breakdown.

This procurement opportunity does not utilize any set-aside designations and no incumbent contractors are identified in the documentation. The agency anticipates requiring approximately 35 super-user licenses and 2,000 common-user licenses for the HR application system. The solution must support personnel management across multiple categories including U.S. Military, Civilians, and detailees, with capabilities for managing billets, employee lifecycles, succession planning, awards and promotions workflows, and temporary assignments. While specific budget ranges are not disclosed in the RFI, vendors are required to provide detailed cost breakdowns including licensing models and ongoing technical support costs. The agency emphasizes the need for a flexible solution that can accommodate evolving processes and mission needs through configurable workflows and system requirements adjustments.