Hilton Minneapolis: VISN 23 PACT Collaborative LS IV

The VA Nebraska Western Iowa Health Care System intends to negotiate a commercial (FAR Part 12) sole source contract with the Hilton Minneapolis 1001 Marquette Avenue Minneapolis, MN 55403, under the authority of FAR 6.302-1. Only one responsible source and no other supplies or services will satisfy agency requirements. A justification for other than full and open competition is being prepared in support of this acquisition. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. RFQ VA-263-11-RQ-0920 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-53. The applicable NAICS code is 721110.



The requirements of this solicitation are: Conference start date is September 27, 2011 at 8:00 AM; conference end date is September 30, 2011 at 12:00 PM. Location: Minneapolis, MN



" Conference room set-up in crescent rounds to accommodate 150 participants

" Registration table

" Table with two chairs

" Speaker with podium

" (1) Lapel Microphone

" (3) Handheld microphones



Audio Visual Requirements:

" AV cart with extension cord

" Screen

" Flip chart with markers

" LCD projector



Catering Requirements:

" Morning breaks: September 28-30, 2011

" Working lunch: September 27-29, 2011

" Afternoon breaks: 27-29, 2011



Break Out Rooms:

" Four break out conference space for September 28-29, 2011

" Each conference room must be set up in crescent rounds to accommodate 25 participants

" Speaker table

" Flip chart with markers

















Guest Rooms:

" Government rate must be available for 150 single occupancy rooms

" Check in: September 26, 2011 and check out is September 30, 2011





Please provide quote for the requested items or the equivalent to the specifications of the requested items. Also, please include GSA Contract # (if applicable), DUNS #, Tax ID number and fax number.



All quotes submitted in response to this RFQ must remain firm through September 26, 2011, 2011.



Provisions and clauses are available by accessing http://farsite.hill.af.mil. The following FAR provisions and clauses apply to this RFQ: 52.211-6, Brand Name or Equal; 52.212-1, Instructions to Offerors-Commercial Items; 52.212-3 Alternate I, Offeror Representations and Certifications; 52.212-4, Contract Terms and Conditions - Commercial Items; 52.212-5 Deviation, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items; 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-25, Affirmative Action Compliance; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers With Disabilities; and 52.232-34, Payment by Electronic Funds Transfer- Other than Central Contractor Registration.



VA will base their award on the lowest price, most technically acceptable offer. Award will be made on an all or none basis; whereas the awardee must be capable of providing all line items to be eligible for award.



The closing date and time of this RFQ is September 26, 2011, 11:00 AM (Central Time). Quotes shall be submitted on company letterhead and signed by an authorized company representative. Quotes may be faxed to the NWIHCS Omaha VAMC Contracting Office, Attn: Sheryl Young, 402-449-0612 or emailed to sheryl.young@va.gov. Paper copies of this RFQ will not be issued.