High Channel Count Electrophysiology Recording System

High Channel Count Electrophysiology Recording System
Competitive Combined Synopsis/Solicitation
NIMH-20-004287
INTRODUCTION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the
format in Subpart 12.6 as supplemented with additional information included in this notice. This
announcement constitutes the only solicitation; proposals are being requested and a written
solicitation will not be issued. This acquisition is being conducted in accordance with the
procedures of FAR Part 13--Simplified Acquisition Procedures.
The solicitation number is NIMH-20-004287 and the solicitation is issued as a request for
quotation (RFQ).
NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
The intended procurement is classified under NAICS code 334510 with a size standard of 500
employees is being considered.
SET-ASIDE STATUS
This acquisition is restricted and available to total small business set-aside.
ACQUISITION AUTHORITY
This acquisition is for a commercial item or service and is conducted under the authority of the
Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures and FAR Part
12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition
threshold.
The solicitation document and incorporated provisions and clauses are those in effect through
Federal Acquisition Circular 2020-07 dated August 3, 2020. The resultant contract will include
all applicable provisions and clauses in effect through this date.
DESCRIPTION OF REQUIREMENT
Background
The National Institute of Mental Health (NIMH) is the lead Federal Agency for research on
mental illnesses. The mission of the NIMH is to transform the understanding and treatment of
mental illnesses through basic and clinical research, paving the way for prevention, recovery,
and cure.
The Laboratory of Neuropsychology investigates higher brain functions such as learning,
memory, and reward-related decision making with non-human primate subjects. This work
requires simultaneous recordings of multiple neurons to examine neuronal circuitry in the target
area and therefore a high channel count electrophysiology recording system is needed.
Purpose
The purpose of this acquisition is to procure a Ripple high channel count electrophysiology
recording system or "equal" recording system with (1) R03000 Grapevine Trek NIP (1), R02001
Grapevine Nano2 – 32ch Recording Front End (16), R03014 Grapevine Onanon to Circular 4:1
Front End Cable (4), R00407 Grapevine Analog I/O Module (1), R00591 Grapevine Digital I/O
Module (1), Grapevine
Double I/O Cable (1), Shipping or “equal” high channel count electrophysiology recording
system.
Project Requirements
See Attached Purchase Description for detailed product requirements.
Delivery Requirements/Period of Performance
Base Period: 90 days ARO
The Contractor shall deliver and install the required items within 90 days of purchase order
award to the location listed in the Place of Performance below.
Place of Performance
The place of performance shall be the National Institutes of Health, National Institute of Mental
Health (NIMH), 49 Convent Drive, Building 49, Room 1B80, Bethesda, MD 20892
Contract Type
The Government intends to issue a firm fixed price purchase order for this requirement.
Invoicing shall be in accordance with the Prompt Payment Act and payment shall be made via
Electronic Funds Transfer (EFT).
Response Format
Responses to this solicitation must include clear and convincing evidence of the offeror’s
capability of fulfilling the requirement as it relates to the salient characteristics of the product.
The offeror must identify in their response where parts/equipment are manufactured.
The offeror must indicate in their response as to whether the brand-name or equal product
proposed can or cannot meet the salient characteristics as stated in this combined
solicitation synopsis.
In addition, the quote must provide their company name, Dun & Bradstreet Number (DUNS), the
Taxpayer Identification Number (TIN), and the certification of business size must be included in
the response. All offerors must have an active registration in the System for Award Management
(SAM) www.sam.gov.”
EVALUATION
The award decision will be based on a Lowest Price Technically Acceptable (LPTA)
determination. In order to be acceptable, the product must meet all the salient characteristics
listed in the product description. Award will be made on all or none basis. If you are providing
an "equal" product, you must submit additional documentation that highlights and describes how
your offering is equal in accordance with FAR Clause 52.211-6.
ADDITIONAL INFORMATION
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as
if they were given in full text. Upon request, the Contracting Officer will make their full text
available. Also, the full text of a clause may be accessed electronically at this/these
address(es): http://www.acquisition.gov/far/ and/or http://www.hhs.gov/policies/hhsar/.
The Offerors to include a signed copy of the provision at FAR clause 52.204-24 Representation
Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG
2019), with its offer.
The Offerors to include a signed copy of the provision at FAR clause 52.204-26 Covered
Telecommunications or Services Representation (Dec 2019), with its offer.
FAR 52.212-1 Instructions to Offerors – Commercial Items (OCT 2018)
The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror
Representations and Certifications-Commercial Items, with its offer.
The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items. See Clauses
attachment.
FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or
Executive Orders-Commercial Items, applies to this acquisition. See clauses attachment.
The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also
applicable to this acquisition:
FAR Clause 52.204-10 Reporting Executive Compensation and First Tier Subcontract
Awards
FAR Clause 52.209-6 Protecting the Government's Interest When Subcontracting with
Contractors Debarred, Suspended, or Proposed for Debarment
FAR Clause 52.209-9 Updates of Publicly Available Information Regarding
Responsibility
FAR Clause 52.219-28 Post Award Small Business Program Representation
FAR Clause 52.222-3 Convict Labor
FAR Clause 52.222-19 Child Labor-Cooperation with Authorities and Remedies
FAR Clause 52.222-21 Prohibition of Segregated Facilities
FAR Clause 52.222-26 Equal Opportunity
FAR Clause 52.222-36 Affirmative Action for Workers with Disabilities
FAR Clause 52.222-40 Notification of Employee Rights Concerning Payment of Union
Dues or Fees
FAR Clause 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while
Driving
FAR Clause 52.225-3 Buy American Act -Free Trade Agreements - Israeli Trade
Act
FAR Clause 52.225-13 Restrictions on Certain Foreign Purchases
Far Clause 52.232-33 Payment by Electronic Funds Transfer-System for Award
Management
FAR 52.211-6 BRAND NAME OR EQUAL (AUG 1999)
(a) If an item in this solicitation is identified as "brand name or equal," the purchase description
reflects the characteristics and level of quality that will satisfy the Government's needs. The
salient physical, functional, or performance characteristics that "equal" products must meet are
specified in the solicitation.
(b) To be considered for award, offers of "equal" products, including "equal" products of the
brand name manufacturer, must-
(1) Meet the salient physical, functional, or performance characteristic specified in this
solicitation;
(2) Clearly identify the item by-
(i) Brand name, if any; and
(ii) Make or model number;
(3) Include descriptive literature such as illustrations, drawings, or a clear reference to
previously furnished descriptive data or information available to the Contracting Officer; and
(4) Clearly describe any modification the offeror plans to make in a product to make it conform
to the solicitation requirements. Mark any descriptive material to clearly show the modification.
(c) The Contracting Officer will evaluate "equal" products based on information furnished by the
offeror or identified in the offer and reasonably available to the Contracting Officer. The
Contracting Officer is not responsible for locating or obtaining any information not identified in
the offer.
(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal"
product, the offeror shall provide the brand name product referenced in the solicitation.
The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.
Responses to this solicitation must include clear and convincing evidence of the offeror's
capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price
proposal must include labor costs, breakdown and rationale for other direct costs or materials,
and the total amount.
In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN),
and the certification of business size must be included in the response. All offerors must have
an active registration in the System for Award Management (SAM) www.sam.gov."
CLOSING INFORMATION
All responses must be received by 2:00 PM, Monday, August 17, 2020 and reference number
NIMH-20-003936. Responses may be submitted electronically to robin.knightly@nih.gov, and
valerie.whipple@nih.gov. Any questions must be submitted by 5:00 PM EST on Thursday,
August 13, 2020.
Fax responses will not be accepted.
ATTACHMENTS
Attachment 1 – Purchase Description
Attachment 2 – 52.212-4 and 52.212-5
Attachment 3 – 52.204-24, 52.204-25, 52.204-26 and 52.212-3 Clauses
Attachment 4 – Invoice Instructions