Heldenmesh Software Suite
Closed Solicitation Posted
- Solicitation number
- N0042125Q1291
- Agency
-
Naval Air Warfare Center
Naval Air Systems Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Maryland 20670, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Naval Air Warfare Center Air Division is seeking to procure the Heldenmesh Software Suite through a sole source solicitation (N00421-25-Q-1291) intended for award to Helden Aerospace. The procurement covers three line items including two annual license renewals and one maintenance and support package that encompasses training materials, electronic user manuals, tutorials, email and telephone consultations, and software updates. Offerors must be registered in the System for Award Management (SAM.gov) and provide signed documentation verifying they are authorized distributors of the software. The contract will be awarded on a firm fixed-price basis to the vendor submitting the lowest quotation that meets all specified requirements. All quotes must be submitted via email to Michael Coffey and Roberta Nethercutt no later than July 31, 2025, at 07:00 AM Eastern Standard Time, with delivery required by September 30, 2025.
Despite being labeled as a sole source procurement, this solicitation includes a total small business set-aside designation under FAR Part 52.219-6, creating an apparent contradiction in the procurement approach. While Helden Aerospace is identified as the intended sole source contractor, the government indicates it will consider all proposals received and maintains discretion over whether to conduct competitive procurement based on responses. The performance period runs from July 31, 2025, to July 31, 2026, suggesting this is an annual software license renewal cycle. The place of performance is the Naval Air Warfare Center facility located at Patuxent River, Maryland. No specific contract values or budget ranges are disclosed in the solicitation documentation, though offerors are required to provide published price lists and total pricing information with their submissions.
Notice text
Sole Source Solicitation
U.S. Government ~ Tax Exempt
All quotes/responses shall be submitted via email to Michael.j.coffey52.civ@us.navy.mil or Roberta.M.Nethercutt.civ@us.navy.mil no later than 31 July 2025 at 07:00 AM Eastern Standard Time.
Solicitation N00421-25-Q-1291 is issued with intent to sole source. The Government intends to purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a sole source basis with Helden Aerospace under the authority implemented by Federal Acquisition Regulation (FAR) by FAR Part 12 and 13.
Offerors must be registered in SAM.GOV database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.SAM.gov.
NO SUBSTITUTIONS
All Products Must be New
Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received by than 31 July 2025 at 07:00 AM Eastern Standard Time. All offerswill be considered by the Government. A determination by the Government not to compete this proposed contract based upon the responses to this notice is solely within the discretion of the Government. Information received will normally be considered for the purpose of determining whether to conduct a competitive procurement. The Government will not pay for any information received.
***Instructions to Offerors***
This procurement is a total set-aside for small business under FAR Part 52.219-6
Notice of Total Small Business Set-Aside. Representation Corporation Regarding Delinquent Tax Liability or a Felony conviction under any Federal Law. All offers must complete FAR 52.204-26 within SAM. If 52.204-26 Section K is completed as “does not” for provision and use of the prohibited equipment and services, FAR 52.204-24 Section K would not be completed and submitted separately as part of the offer per direction within FAR 52.204-24 itself. If FAR 52.204-26 includes “does” for either provision or use, FAR 52.204-24 Section K is required to be completed and submitted as part of the proposal. Offers must complete 52.212-3, Offeror Representations and Certifications-Commercial Items in Section K of the solicitation.
This is a firm fixed-price procurement; therefore, the offeror’s initial offer should represent the vendor’s best quote in terms of lowest price and in accordance with Section B of the SF-18. Your quote will only be evaluated on the information you provide.
***Basis for Award***
All interested parties MUST submit a quote no later than 31 July 2025 at 07:00 AM Eastern Standard Time. Award will be made to the vendor that submits the lowest, firm fixed-price quotation that meets all the requirements either in Section B. See attached SF-18.
***Instructions to Offerors***
Please include the following information with your response:
- FOB: ______________________
- Shipping Cost: ______________
- Tax ID# ____________________
- Dun & Bradstreet # _____________________
- Cage Code: _________ You must be registered in System for Award Management (Sam.Gov)
- Business Size: Small Business Yes or No
- GSA or SEWP Contract # if applicable: ________________________
- Estimated delivery time after issuance of purchase order ____________________
- Published Price list.
- Total Price
All interested parties must submit quotes to both below points of contacts.
Government Points of Contact:
Michael Coffey
NAWCAD Procurement Group, 21983 Bundy Road, BLDG 441
Patuxent River, MD 20670-1127
Email: Michael.j.coffey52.civ@us.navy.mil
Roberta Nethercutt
NAWCAD Procurement Group, 21983 Bundy Road, BLDG 441
Patuxent River, MD 20670-1127
Email: Roberta.m.nethercutt.civ@us.navy.mil
*YOU MUST SUBMIT SIGNED DOCUMENTATION VERIFYING YOU ARE AN AUTHORIZED DISTRIBUTOR*
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - N0042125Q1291.pdf |
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