Hearing Booth Calibrations

COMBINED SYNOPSIS/ SOLICITATION FOR COMMERCIAL ITEMS
 

Document Type:

Combined Synopsis/Solicitation

Solicitation Number:

W912JC-24-Q-0012

Response Date:

June 14, 2024

Product Classification Code:

J065   Maint/Repair/Rebuild of equipment Medical, Dental, Veterinary Equip & Supply

Set Aside:

Small Business Set Aside

NAICS Code:

811210   Electronic and precision Equipment Repair and Maint

General Information

Contracting Office Address

USPFO for Kansas

2737 S Kansas Avenue

Topeka KS 66611

Description

This is a solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. 

This solicitation (W912JC-23-Q-0014) is being issued as a Request for Quote (RFQ).  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 dated June 02, 2023 and Defense Federal Acquisition Regulation (DFARS).

Notice of Set-aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance , with a small business size standard of $34.0.  In accordance with the Federal Acquisition Regulation (FAR) Part 19.502-2(b), this procurement is a 100% set-aside for Small Businesses.

The USPFO for Kansas intends to award a Firm Fixed Price contract. 

Contracting Office:              USPFO for Kansas (W912JC)

2737 S Kansas Avenue

Topeka Kansas 66611

Government Points of Contact: Contracting Officer: Vernon L. Verschelden; vernon.l.verschelden.civ@army.mil and Contract Specialist: James D. Sparkes;  james.d.sparkes.civ@army.mil

Inquiry regarding this solicitation Due: June 11, 2024 05:00PMCST

Solicitation Closes: June 14, 2024    05:00PMCST

Submit inquiries and solicitations to Contract Specialist: James D. Sparkes;  james.d.sparkes.civ@army.mil

This is requirement is for commercial comprehensive electro-acoustical calibration services for Kansas Army National Guard Audiological test equipment residing in three (3) locations  18200 W 87th St, Lenexa, KS 66219, 2929 SCANLAN AVE Salina, KS 67401, 5920 SE COYOTE DR BLDG 670 RM 110A TOPEKA, KS 66619. Equipment and Calibration services must comply with the standards establish in the accompanied Performance Work Statement.  

At a minim the below tasks must be accomplished:

• Conduct testing with a Type 1 sound level meter (SLM) with octave band filter/analyzer (OBA). The SLM OBA and microphone must be capable of measuring at least 3dB below the applicable criteria “Max SPL” values listed in the Audiometric Test Booth Certification Form. The SLM, OBA, microphone and calibrator must each have been professionally calibrated within one year.

• Obtain measurements inside the booth under normal operational conditions during activity levels that are representative of anticipated use conditions, including internal conditions (lights and ventilation turned on).

• Record the sound pressure level at 125 Hertz (Hz) and above if the clinician normally tests at 250Hz and above and record at 500Hz and above otherwise.

• Perform pre- and post-measurement field calibrations of the sound level meter.

• Obtain octave ban readings in the “Linear” or “All Pass” setting, slow response mode.

• Sit in the patient’s chair with sound level meter held away from their body at head height or set up a tripod at this location and permit measurement without their presence in the booth.

• Check sound levels at seats closest and furthest from the door and record the higher values.

• Have someone talk outside the booth to see if the booth meets certification under that condition. If external conversation precludes valid testing, this will be annotated

• Record all values and document all equipment data on the U.S. Army Public Health Center Audiometric Test Booth Certification Form.

• Sign, date, and post the certification on the exterior of each booth or on an adjacent wall and provide a file copy to the KS Army National Guard for each location.

Performance Locations and equipment onsite:

Location: Lenexa KS –            18200 W 87th St, Lenexa, KS 66219                                      

Current Equipment:

Brand                                             Model               Quantity

Benson                                        CCA 200 MINI              8                          Computer Controlled Audiometer

Benson                                        BAS 200                         8                           BIO- Acoustic Simulator

Interacoustics                                    AD229E                         1                          Diagnostic Audiometer

Tracor                                           AR9S                             1                           Audiometric Booth

Acoustic Systems                      RE 120                      1                        Audiology Sound Booth

Acoustic Systems                      RE 121                      4                         Audiology Sound Booth

Acoustic Systems                      RE 125                     2                         Audiology Sound Booth

Hearing Trailer Equipment:

Benson                                     CCA 200 MINI              7                  Computer Controlled Audiometer

Benson                                     BAS 200                      4                  BIO- Acoustic Simulator

InterAcoustics                          AC 40M Series            1                  Clinical Audiometry

Location: Salina KS –       2929 SCANLAN AVE Salina, KS 67401

Current Equipment:

Brand                                             Model               Quantity

Benson                                     CCA 200 MINI             8                        Computer Controlled Audiometer

Benson                                     BAS 200                     4                        BIO- Acoustic Simulator

Acoustic Systems                      RE 121                       8                         Audiology Sound Booth

Location: Topeka KS –       5920 SE COYOTE DR BLDG 670 RM 110A TOPEKA, KS 66619

Current Equipment:

Brand                                             Model               Quantity

Benson                                     CCA 200 MINI            4                       Computer Controlled Audiometer

Benson                                     BAS 200                    3                       BIO- Acoustic Simulator

Acoustic Systems                      RE 121                      4                      Audiology Sound Booth

Evaluation Criteria:  Lowest price offered meeting all required standards as expressed herein and in the Performance Work Statement(PWS) accompanied. Vendor must be registered in SAM.GOV with active status and registered as small business. 

The following solicitation provisions apply to this acquisition:

52.201-1                Acquisition 360: Voluntary Survey. (SEPT 2023)

52.204-13             System for Award Management Maintenance. (OCT 2018)

52.204-16             Commercial and Government Entity Code Reporting. (AUG 2020)

52.204-18              Commercial and Government Entity Code Maintenance. AUG 2020

52.204-24              Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

52.204-29             Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. (DEC 2023)

52.204-7                System for Award Management. (OCT 2018)

52.212-1                Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023)

52.212-4                Contract Terms and Conditions-Commercial Products and Commercial Services. – (NOV 2023)

52.223-22              Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. DEC 2016

52.223-5                Pollution Prevention and Right-to-Know Information. (MAY 2011)

Other applicable provisions and clauses incorporated by reference:

252.201-7000       Contracting Officer’s Representative  (DEC 1991)

252.203-7000      Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

252.203-7002      Requirement to Inform Employees of Whistleblower Rights   (DEC 2022)

252.203-7005      Representation Relating to Compensation of Former DoD Officials (SEPT 2022)

252.204-7008       Compliance with Safeguarding Covered Defense Information Controls(OCT 2016)

252.204-7012       Safeguarding Covered Defense Information and Cyber Incident Reporting  (JAN 2023)

252.204-7015      Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023)

252.204-7017       Prohibition on the Acquisition of Covered Defense Tele Communications Equipment or Services-Representation. (MAY 2021)

252.204-7018       Prohibition on the Acquisition of Covered Defense Tele Communications Equipment or Services (JAN 2023)

252.204-7019       Notice of NIST SP 800-171 DoD Assessment Requirements. (NOV 2023)

252.204-7020       NIST SP 800-171 DoD Assessment Requirements.  (NOV 2023)

252.204-7024       Notice on the Use of the Supplier Performance Risk System.  (MAR 2023)

252.225-7055       Representation Regarding Business Operations with the Maduro Regime. (MAY 2022)

252.225-7056       Prohibition Regarding Business Operations with the Maduro Regime. (JAN 2023)

252.232-7003       Electronic Submission of Payment Requests and Receiving Reports. (DEC 2018)

252.232-7006       Wide Area WorkFlow Payment Instructions.   (JAN 2023)

252.232-7010       Levies on Contract Payments. (DEC 2006)

252.244-7000       Subcontracts for Commercial Products or Commercial Services. (JAN 2023)

252.247-7023       Transportation of Supplies by Sea.  (JAN 2023)