Harm Reduction Vending Machine Software and Maintenance
Closed Solicitation Posted
- Solicitation number
- 36C26125Q0586
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- PSC
- 3550 Vending And Coin Operated Machines
- Place of performance
- San Francisco, California 94121, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is seeking to procure harm reduction vending machine software and preventative maintenance services through a sole-source contract. The procurement covers software licenses, annual cellular fees, and maintenance programs for existing vending machines owned by the VA, specifically requiring continuation of proprietary software and Original Equipment Manufacturer maintenance to preserve device warranties. The government intends to award this contract to VendNovation LLC as the only source capable of meeting the requirement, though alternative sources may submit documentation demonstrating their capability to perform the work, including authorized distributor letters from the OEM if applicable. The solicitation falls under NAICS code 541511 for Custom Computer Programming Services with a small business size standard of $34 million. Responses must be submitted to Leah Smith at leah.smith@va.gov by June 18, 2025, at 11:00 AM Pacific Time, and the government reserves the right to consider competitive procurement if viable alternatives are identified.
This procurement does not utilize any set-aside designations and identifies VendNovation LLC of Redmond, Washington as the intended sole-source contractor and original equipment manufacturer. The contract structure includes a base period from August 1, 2025, to July 31, 2026, with four additional one-year option periods extending through July 31, 2030, for a total potential contract duration of five years. The procurement covers 15 units of EMS-12m software licenses along with associated cellular fees and preventative maintenance programs. While specific award values are not disclosed in the solicitation, the government has classified this as a firm fixed-price contract for final completion by July 31, 2030. The place of performance is San Francisco, California, specifically at the San Francisco VA Medical Center where the existing vending machines are located.
Notice text
This is a notice of intent to sole source a contract under the authority of FAR 13.106-1(b)(2), only one source being available to meet the Government’s need. The contract is estimated for final completion by 07/31/2030.
The North American Industrial Classification System (NAICS) code for this procurement is 541511, Custom Computer Programming Services with a small business size standard of $34 million. The FSC/PSC is 3550 – Vending and Coin Operated Machines.
The Department of Veterans Affairs intends to solicit and base plus four option year contract, firm fixed price contract for Harm Reduction Vending Machine Software and Preventative Maintenance to VENDNOVATION LLC, 15335 NE 95TH ST, REDMOND, WA 98052-2517. There are no other sources that will satisfy agency requirements for the necessary items and services.
Continued software and maintenance services for this requirement apply to existing machines owned by the Department of Veterans Affairs. Per the software manufacturer, this software is proprietary, and Original Equipment Manufacturer (OEM) maintenance is required to keep warranties valid on the devices. While the software is distributed by others in specific geographical areas, only VendNovation, the small business OEM for the vending machines, is able to provide the necessary continuation of software and services to meet this requirement.
Any responsible source that feels it is capable in performing this requirement may submit a quote for the above listed items and describe and/or submit documentation to support your capabilities. The response will be considered by the agency. If you are not the Original Equipment Manufacturer (OEM), you must submit an authorized distributor letter signed by the OEM and/or proof from the OEM that equipment can be serviced and maintained without voiding current warranties. Responses should be submitted to Leah Smith at leah.smith@va.gov no later than Wednesday, June 18th, at 11:00 AM Pacific Time to be considered. The Government will not pay for information submitted. Any responses received will only be considered for the purposes of determining whether to conduct a competitive procurement in lieu of sole source contract described in this notice, and such determination shall be made at the sole discretion of the Government. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement. If no responses are received, the government will proceed with the Sole Source acquisition.
Files
| File | Type | Posted |
|---|---|---|
| SOLICITATION 36C26125Q0586.pdf |
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