Harbor Pilot Services for USS military vessels within NWSSB harbor

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Items. This announcement constitutes the only solicitation; a written solicitation will not be issued. The Solicitation number is N00244-14-T-0128. The incorporated provisions and clauses are those in effect through FAR FAC 2005-76, Effective 30 Jan 2014 and DFARS Change Notice 20140828. This solicitation is issued as a Total Small Business Set-Aside. NAICS Code 488330, and business size is $38.5 M.



The Government anticipates awarding a Firm-Fixed Price contract for harbor pilot services to provide all equipment and material necessary to accomplish all docking services and movements of U.S.

military vessels and barges into position at predestinated berths within the Naval Weapons Station, Seal Beach (NWSSB) harbor, for one year, commencing 01 October 2014, with an option for 4 additional years in accordance with attached Performance Work Statement (PWS). The NAVSUP Fleet Logistics Center, San Deigo, Seal Beach Detachment requests responses from qualified sources capable of proving the following:



CLIN 0001 – Harbor Pilot Services (October 1 2014 through September 30 2015):

CLIN 0001AA-Length Over All (L.O.A.):

CLIN 0001AB-Vessel Draft Feet:

CLIN 0001AC-Minimum Pilotage Charge:

CLIN 0001AD-Cancellation Charge:



CLIN 0002– Harbor Pilot Services (Option Year 1: October 1 2015 through September 30 2016):

CLIN 0002AA-Length Over All (L.O.A.):

CLIN 0002AB-Vessel Draft Feet:

CLIN 0002AC-Minimum Pilotage Charge:

CLIN 0002AD-Cancellation Charge:



CLIN 0003– Harbor Pilot Services (Option Year 2: October 1 2016 through September 30 2017):

CLIN 0003AA-Length Over All (L.O.A.):

CLIN 0003AB-Vessel Draft Feet:

CLIN 0003AC-Minimum Pilotage Charge:

CLIN 0003AD-Cancellation Charge:

CLIN 0004– Harbor Pilot Services (Option Year 3: October 1 2017 through September 30 2018):

CLIN 0004AA-Length Over All (L.O.A.):

CLIN 0004AB-Vessel Draft Feet:

CLIN 0004AC-Minimum Pilotage Charge:

CLIN 0004AD-Cancellation Charge:

CLIN 0005– Harbor Pilot Services (Option Year 4: October 1 2018 through September 30 2019):

CLIN 0005AA-Length Over All (L.O.A.):

CLIN 0005AB-Vessel Draft Feet:

CLIN 0005AC-Minimum Pilotage Charge:

CLIN 0005AD-Cancellation Charge:



DELIVERY TERMS: FOB Destination.





ALL CLINs: Inspection and acceptance will be made at Destination by the Government.



PERIOD OF PERFORMANCE: 01 October 2014 – 30 September 2015:

OPTION YEAR 1: October 1 2015 through September 30 2016:

OPTION YEAR 2: October 1 2016 through September 30 2017:

OPTION YEAR 3: October 1 2017 through September 30 2018:

OPTION YEAR 4: October 1 2018 through September 30 2019:



Contractor shall provide all services for U.S. military vessels and lighters arriving or departing and berth shifting within NWSSB harbor. These vessels may include but are not limited to ships, barges, floating cranes and target ships, under tow or self-propelled. Harbor Pilot services shall be assigned to contractor employees at the discretion of the NWSSB Port Operations Installation Program Director (IPD), who may direct any vessel to take a Harbor Pilot at any time conditions warrant such action.

The contractor has the right to refuse to perform pilotage when any vessel has been berthed and remains in jeopardy of stranding, collision or due to adverse weather conditions. The Government will give a 2 hour notice to the contractor of need of Harbor Pilot Services. Contractor Harbor Pilots shall be available 24 hours a day. The contractor shall comply with all Licensing, Navigational Safety and United States Coast Gard (USCG) regulations, applicable to all vessel movements in the Port of Long Beach Tariff. The contractor shall provide all required services upon issuance of verbal orders from the port Operations NWSSB IPD. Orders will include the name of the vessel, class, overall length, time and date, to include type of move (arriving, departing or intra-harbor).

The contractor shall be required to provide proof of current Masters License with First Class Pilot Endorsement of Anaheim Bay from the USCG. Licenses shall be and remain on file at the contractor’s office for immediate review by the Government during contract period of performance.





Method of Payment: Wide Area Work Flow (WAWF) to pay invoices.



ALL QUESTIONS ARE TO BE SUBMITTED VIA EMAIL to rachel.mcfarland@navy.mil and received no later than 09:00 AM PST on 17 September 2014. Questions received after this date and time may not allow for ample time to respond, and Offerors cannot be guaranteed a response will be issued.



THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND ARE HEREBY INCORPORATED INTO THE SOLICITATION BY REFERENCE AND BY FULL TEXT.

THE FULL TEXT OF THE CLAUSES/PROVISIONS FROM THE FAR AND DFARS CAN BE ACCESSED VIA THE INTERNET USING THE FOLLOWING WEB-SITE ADDRESS:



https://acquisition.gov/far/index.html and www.acq.osd.mil/dpap/dars/dfarspgi/current/



It is the responsibility of the interested contractors to obtain copies of the necessary provisions and clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government.



The following provisions and clauses are applicable:



52.212-1 INSTRUCTIONS TO OFFERORS—COMMERICAL ITEMS (JUN 2008); 52.212-2, Evaluation-Commercial Items; 52.212-3 ALT1, Offeror Representations and certifications-Commercial Items; 52.212-4, Contract terms and Conditions-Commercial Items, Contract terms and Conditions-Commercial Items 52.247-34, F.O.B.

Destination; FAR 52.212-5, Contract terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items with the following clauses applicable to paragraph (b):



In addition the contractor shall provide the following:

Completed Certifications and Representations (unless current ORCA information is adequate).

Completed Certification under FAR Clause 52.222-48





Quote s shall be submitted to the following e-mail address not later than time and date set forth on page 1 of the solicitation document. Fax copies will not be accepted.



ELECTRONIC PROPOSAL SUBMISSION IS ACCEPTABLE: RACHEL.MCFARLAND@NAVY.MIL



Each Offeror must submit an offer (quote) in accordance with the instructions herein.

When evaluating an Offeror, the Government will consider how well the Offeror complied with both the letter and spirit of these instructions. The Government will consider any failure on the part of an Offeror to comply with the letter and spirit of these instructions to be an indication of the type of conduct it can expect during contract performance. Therefore, Offerors are encouraged to contact the Contract Specialist at Rachel.McFarland @navy.mil to request an explanation of any aspect of these instructions.



Clarity and completeness of the quote are of the utmost importance. The quote must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible.

Quotes must be internally consistent or the quotes will be considered unrealistic and may be considered unacceptable.



At the discretion of the Contracting Officer, the Government intends to evaluate quotes and award a contract without discussions with offerors. Each initial offer should, therefore contain the Offeror’s best terms from both a price and technical standpoint.



Alternate quotes are not authorized and will be rejected.



The quote shall present evidence of the Offeror’s understanding of the requirements and their interrelationships. The quote shall demonstrate the Offeror’s familiarity with the detailed aspects of the requirements, and shall clearly show that the Offeror correctly interpreted all of the requirements.

Responses must adequately address specific solicitation requirements. Statements such as the Offeror understands, and the Offeror shall/can comply, along with responses that paraphrase the RFQ, are inadequate. The use of phrases such as standard practices (with a specific Government reference or industry reference) is unacceptable. Quotes submitted in response to this solicitation shall contain the information specified within this provision. Offerors are cautioned to not simply restate the Performance Work Statement in their technical proposal.



At the Government’s discretion, the Contractor’s quote may be incorporated into the final award document.





TECHNICAL OFFER



TECHNICAL CAPABILITY

The Technical Proposal shall be so specific and complete as to clearly demonstrate to the Government that the Offeror has a thorough comprehension of and capabilities to perform all aspects of the solicitation requirements as well as all other provisions of this solicitation.

Statements of compliance (i.e., “understoodâ€: “will complyâ€) without the detailed description of how compliance will be met may not be considered sufficient evidence that the quote requirements can be technically satisfied by the Offeror.



The Offeror’s Technical Capability, which represents the minimum technically acceptable criteria, is listed below:





2A. Contractor Responsibility

Prior to award, a responsibility determination will be made in accordance with FAR 9.104-1 and will take into consideration the information submitted by the Offeror and information obtained from other sources.



PAST PERFORMANCE PROVIDING SIMILAR SUPPORT SERVICES



(a) Past Performance shall be evaluated based on the submission of past performance data supplied by the Offeror, the Government’s verification of that data, (including information supplied separately by previous customers), and review of any other pertinent information.

The Government may use past performance information obtained from other than the sources identified by the Offeror.



(b) The Government shall evaluate the Offeror’s past performance on the three most recent contracts for identical or similar items or directly related work performed within the past three years which is similar in scope, magnitude, and complexity to that detailed in the Performance Work Statement. Contracts listed may include those entered into with the Federal Government agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all critical personnel.

The following information shall be furnished for each contract cited:



(a) Contract Number

(b) Contract Type

(c) Date of Contract Award/Period of Performance

(d) Total Contract Value (Including all options)

(e) Project or Contract Title and description of requirement

(f) Contracting Agency or firm

(g) Procuring Contracting Officer*(include name, telephone number, fax number, and e-mail address)

(h) Administrative Contracting Officer* if different from Procuring Contracting Officer (include name, telephone number, fax number and email address)

(i) Program Manager or Contracting Officer’s Representative (include name, telephone number, fax number and email address)



*Or non-government official with similar duties



(j) List information on problems (show cause, cure notice, termination, quality issues, defective pricing issues, etc.) encountered on the contract and the corrective action taken to resolve the problems.

(k) Describe any quality awards or certifications that indicate that offeror possesses a high quality process for developing producing the product or service required.



PRICING



Pricing shall include detailed price breakdown with all supporting documentation.

The pricing information shall support the technical offer.





52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)



(a) General Evaluation Factors

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. At the discretion of the Contracting Officer, the Government intends to evaluate proposals and award a contract without discussions with Offerors. Each initial offer should, therefore, contain the Offeror’s best terms from both a price and technical standpoint.



The following factors shall be used to evaluate offers:



Factor I – Technical Capability of the quote to meet the requirements of the Performance Work Statement and minimum technical qualifications.



Factor II – Past Performance of similar requirements.



Factor III – Price.



(b) Minimum Technical Qualifications

Offerors’ proposals will be evaluated first under Factor I - Technical Capability above, which represents the minimum acceptable criteria.

Under this factor, proposals will be evaluated as technically acceptable or technically unacceptable. Offers which are determined to be technically unacceptable may not be considered further for award. An acceptable offer is one that clearly meets the minimum requirements of the solicitation. An unacceptable rating will be assigned when the offer does not clearly meet the minimum requirements of the solicitation.



If the technical offer fails to clearly meet any one of the requirements listed in this solicitation, it may be determined unacceptable in its entirety and therefore not considered further for award.



Offerors shall address each of the minimum technical acceptability criteria listed in the table above.



Technical capability will be evaluated as technically acceptable or technically unacceptable.

Offers which are determined to be technically unacceptable shall not be considered further for award.



(c) Past Performance

Only those offers which meet the minimum technical requirements required by Factor I will be further evaluated under Factor II – Past Performance. Under this factor, the Government will rate past performance as either Acceptable, Neutral, or Unacceptable. Failure to receive a rating of Acceptable/Neutral for this factor shall render the entire proposal Unacceptable and the offer shall not be considered for award.

Offerors’ past performance information submitted, as required by the quote contents information set forth above, will be used to make a determination of whether the offeror has an acceptable record of past performance.

An offer that receives a rating of acceptable on past performance is one that demonstrates little anticipated risk in the areas of performance of the Performance Work Statement, response times, availability of repair parts and customer satisfaction. Offerors should, therefore, provide performance history and references to demonstrate acceptable past performance for up to three prior similar contracts performed within the past three years.

The definition of “acceptableâ€, “unacceptableâ€, and “neutral†for Past Performance are:



Acceptable: Previously awarded contracts consistently met contractual requirements or exhibited a trend of becoming adequate or better quality. Past performance record leads to an expectation of adequate performance.

Previously awarded contracts met contractual requirements with some problems for which Offeror’s corrective actions or proposed actions are expected to be satisfactory.



Unacceptable: Consistently poor quality Past Performance. Past performance record leads to a strong expectation that acceptable performance will not be achieved. Previously awarded contracts did not met most contractual requirements and reflected serious problems for which Offeror either failed to identify or implement corrective actions, or for which the corrective actions were ineffective.



Neutral: Applicable to past performance only. No relevant past performance available for evaluation. Offeror has asserted that it has no relevant, directly related or similar past performance experience.

Proposal neither receives nor loses credit; however, Offeror with no relevant past performance history may not represent the most advantageous proposal to the Government and thus, may be an unsuccessful proposal when compared to the proposals of other Offerors.



Further, the Government may take into account past performance information regarding predecessor companies and key personnel who may have relevant experience with other organizations. Such information should clearly state and identify the employee’s role in that work effort and organizational structure. The Government may also consider the past performance information of subcontractors that will perform major or critical aspects of this solicitation’s requirements when such information is relevant to the procurement.





Finally, in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available the Government will not evaluate the Offeror favorably or unfavorably on past performance. Such Offerors will receive a neutral rating for past performance. However, the proposal of an Offeror with no relevant past performance history, while rated neutral in past performance, may be considered an unacceptable risk to contract performance and therefore not competitive.



Past Performance information should be provided on the Corporate Experience Past Performance Information Sheet provided below. Information utilized will be obtained from these references as well as any other sources who may have relevant information.

Therefore the contractor shall ensure that the point of contact, name, phone number, fax number and email address are current and accurate.



(d) Price

For those proposals that are rated acceptable on Factor (i) and Factor (ii), the Government will then evaluate Factor (iii), Price. Award will be made on the lowest evaluated price.





FAR 52.204-7 -- System for Award Management.

FAR 52.212-1, Instructions to Offerors - Commercial Items

FAR 52.212-3 Offeror Representation and Certifications-Commercial Items

FAR 52.212-4 Contract Terms and Conditions Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items

FAR 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (May 2012)

FAR 52.219-6 Notice of Total Small Business Set-Aside

FAR 52.219-28 Post Award Small Business Program Re-representation

FAR 52.222-3 Convict Labor

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies

FAR 52.222-21 Prohibition of Segregated Facilities

FAR 52.222-26 Equal Opportunity

FAR 52.222-36 Affirmative Action for Workers with Disabilities

FAR 52.222-48 Exemptions from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment – Certification

FAR 52.222-51 Exemptions from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment - Requirements

FAR 52.223-3 Hazardous Material Identification and Material Safety Data

FAR 52.223-5 Pollution Prevention and right-to-know Information

FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving (Sep 2010)

FAR 52.225-13 Restrictions on Certain Foreign Purchases

FAR 52.232-18 Availability of Funds

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation

FAR 52.232-33 Payment by Electronic Funds Transfer— System for Award Management

FAR 52.233-3 Protest after Award

FAR 52.233-4 Applicable Law for Breach of Contract Claim.

FAR 52.247-34 F.o.b.

Destination

FAR 52.252-1 Solicitation Provisions Incorporated by Reference

FAR 52.252-2 Clauses Incorporated by Reference

FAR 52.225-25 -- Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications



DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

DFARS 252.204-7003 Control of Government Personnel Work Product

DFARS 252.204-7004 Alternate A, System for Award Management

DFARS 252.209-7993 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2014 Appropriations.



DFARS 252.211-7003 Item Unique Identification and Valuation

DFARS 252.223-7008 Prohibition of Hexavalent Chromium

DFARS 252.225-7000, Buy American—Balance of Payments Program Certificate

DFARS 252.225-7001 Buy American Act and Balance of Payments Program

DFARS 252.225-7002 Qualifying Country Sources as Subcontractors

DFARS 252.225-7012 Preference for Certain Domestic Commodities

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7006 Wide Area Work Flow Payment Instructions

DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.243-7001 Pricing Of Contract Modifications

DFARS 252.246-7003 Notification of Potential Safety Issues

DFARS 252.247-7023 Transportation of Supplies by Sea

DFARS 252.209-7995 Representation by Corporation Regarding an Unpaid Delinquent Tax



UNIT PRICES (OCT 2001)



Contractor unit prices, when incorporated into a Government contract, will be released under the Freedom of Information Act (FOIA) without further notice to the contractor submitter.

If the Contractor takes issue with the release, it should submit its proposal data with the appropriate legends and explain in detail why such data cannot be released as a public record under the Freedom of Information Act.



End of Clauses/Provisions.



This announcement will close at 11:00 AM PST 24 September 2014. Submit offers via email to Rachel McFarland who can be reached at email rachel.mcfarland@navy.mil . All responsible sources may submit a quote which shall be considered by the agency.



System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/ .





ATTACHMENTS:

1.

PWS

2. PAST PERFORMANCE WORKSHEET

3. QASP