H999--FIRE/SMOKE WALLS & DOORS TEST & INSPECTION Base Plus Four Option Year Contract Oklahoma City VA Health Care System

Fire Smoke Walls & Doors Test/Inspection Service

Oklahoma City VA Health Care System

VA Medical Center

Oklahoma City, OK. 73104

BRIEF SCOPE OF WORK

(This is for information only)

Fire & Smoke Walls & Doors Testing and Inspection Services in accordance with the terms and conditions stated within this abbreviated Performance Work Statement (PWS).

The subsequent solicitation is planned to be a Base with Four possible Option Year(s) Contract.

This is a Request for Information (RFI) Only for Market Research purposes, no Award will be made from this RFI.

The subsequent Contract will be a Base with Four possible Option Year(s) Contract, funded by FY21 appropriations, with a start date on or after 1 October 2020.

Oklahoma City VA Medical Center is seeking a qualified contractor to provide inspection services of fire/smoke doors and walls in accordance with the most current edition of The National Fire Protection Association s (NFPA) Code.

FIRE/SMOKE DOOR INSPECTION TOTAL OF 490 DOORS

INSPECTION SERVICES TO BE PROVIDED. Based solely on current OKC VAMC electronic Statement of Conditions drawings and other information provided to the Contractor to conduct Fire Rated Assembly inspection in accordance with the most current edition of The National Fire Protection Association s (NFPA) Code for 490 doors.

Contractor will use its commercially reasonable efforts to locate and, once located, inspect all Doors in the Customer s facility or otherwise identify Compliant and Non-Compliant Doors, as determined by the Contractor s Inspector(s). The Guidelines for Door Compliance will be based on the most current edition of The National Fire Protection Association s (NFPA) Code

As a minimum the following items shall be verified:

No open holes or breaks exist in surfaces of either the door or frame;

Glazing, vision light frames, and glazing beads are intact and securely fastened in place, if so equipped;

The door, frame, hinges, hardware, and noncombustible thresholds are secured, aligned, and in working order with no visible signs of damage;

No parts are missing or broken;

Door clearances at the door edge to the frame, on the pull side of the door, do not exceed clearances listed in 4.8.4 and 6.3.1;

4.8.4 Maximum permitted undercut ¾

6.3.1 - Clearances

Clearances between the door and the frame shall be 1/8 +/- 1/16 for steel doors.

Clearances between the door and the frame shall not exceed 1/8 for wood doors.

Clearances at the meeting edges of pairs of doors shall be 1/8 +/- 1/16 for steel doors.

Clearances at the meeting doors edges of pairs of doors shall not exceed 1/8 for wood doors

The self-closing device is operational, that is, the active door completely closes when operated from the full open position;

If a coordinator is installed, the inactive leaf closes before active leaf;

Latching hardware operates and secures the door when it is in the closed position;

Auxiliary hardware items that interfere or prohibit operation are not installed on the door or frame;

No field modifications to the door assembly have been performed that void the label; and

Gasketing and edge seals, where required, are inspected to verify their presence and integrity.

Inspect astragal for loose or missing screws.

Test operation of panic hardware.

Check for fire rating label on doors and visibility (not painted over).

Re-set door to normal operations.

The Contractor s Inspector(s) will utilize a multi-part inspection checklist comprising the components of the fire rated assembly to inspect the door. The components that will be inspected include: (1) Frame, (2) Door, (3) Hinges/Pivots, (4) Door Bolts, (5) Locks, (6)

Door Closers, (7) Fire Exit Hardware, (8) Door Operational Testing, and (9) Miscellaneous Items. A complete listing of the items to be inspected can be reviewed in Exhibit A attached hereto.

The Contractor s Inspector(s) will survey the Customer s facility to determine if the Doors are installed in fire rated walls/partitions. Doors installed in non-rated walls/partitions will be noted on the drawings provided to Contractor by the Customer and in the final report.

Contractor will identify on Customer s drawings the location of each Door, along with placement by Contractor of identification stickers on door frames or other location to assist in locating such Doors following inspection.

The plotted drawings should be returned to the customer in electronic plotted AutoCAD format

SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled work will be performed only during VAMC s normal working hours (8:00 a.m. to 4:30 p.m. Monday through Friday excluding federal holidays). Vendor shall provide at least two weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Only two ice makers at a time can be out of service for the inspection, service and cleaning procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work. Check in/out procedures: Prior to commencement of and immediately after each service visit, the contractor and/or contractor s authorized repair technician must check in and out with the VAMC COR.

FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays. Federal holidays consist of New Year s Day, Martin Luther King Jr. s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas.

DOCUMENTATION: Contractor shall provide this VA HCS with individual service reports, which describes the inspection services performed on each piece of equipment.

Provide complete written report of the inspection fully describing all services performed and certification that unit has been cleaned and sanitized. The report shall contain copies of preventive maintenance procedures used along with any logs taken.

Furnish report within two weeks of each facility inspection by email to the COR.

All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

RESPONSE REQUESTS: Contractor shall only respond to requests for service from VA HCS CO or COR. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

CHECK IN/OUT PROCEDURES: Prior to commencement of, and immediately after each service visit, the Contractor or his authorized repair technician must check in and out with the VA HCS COR (during normal working hours). Contractor will be required to obtain contractor badges provided by the VA HCS.

LIABILITY INSURANCE: Contractor must provide this VA HCS with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VA HCS.

INFORMATION SECURITY: The C&A requirements do not apply, and a Security Accreditation Package is not required.

Location of performance

Oklahoma City VA Health Care System

VA Medical Center

921 NE 13th St

Oklahoma City OK 73104

IMPORTANTR NOTE: This RFI (Request for Information) is for information only.

No award will be made from this RFI.

Please communicate via e-mail to Lance.Davis2@va.gov by COB June 24, 2020 as to your company s ability to perform service per this brief Scope of Work.

If interested, please provide the following:

Please state your company s business size

Please provide DUNS number

If you have a FSS/GSA contract that includes this service

Provide FSS/GSA contract number if applicable