H991--Fuel Tank Cleaning and Testing

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.A. Project Title: VA GLA Fuel Testing, Filtering, and Polishing

1.B. Description: VA Greater Los Angeles Healthcare System has a requirement to service, filter the fuel and provide fuel analysis for their fuel tanks at the West Los Angeles campus.

1.C. Project Location: VA Greater Los Angeles Healthcare System, 11301 Wilshire Blvd, Los Angeles

CA 90073-1003

1.D. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26210Q0731.

1.E. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127

1.F. Applicable NAICS code: 541620, Environmental Consulting Services.

1.G. Small Business Size Standard: $16.5 Million

1.H. Type of Contract: Firm Fixed Price

1.I. Period of Performance: base year, plus up to two option years

1.J. Wage Determination: SCA Wage Determination No. WD 2015-5613, rev 16

1K. Key solicitation milestones are:

1.K.1. A site survey will be conducted at 0900 Thursday, May 20, 2021. Participants will meet outside of bldg. 63 of the West Los Angeles campus. All participants must have face covering and practice social distancing. Please email peter.kim33@va.gov to indicate that you are participating in the site survey

1.K.2. Submit any questions regarding this procurement via email to peter.kim33@va.gov no later than 1000 am Tuesday, May 25, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted on beta.sam.gov

1.K.3. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 1000 am Tuesday June 1, 2021 to peter.kim33@va.gov. Ensure the following are completed and/or included in the quote packet:

1.K.3.A. Vendor Information

1.K.3.B. Acknowledgement of amendments

1.K.3.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

1.K.3.D. Schedule of services

1.K.3.E. State of California Contractor License

1.K.2.F. State of California Hazardous materials transportation license

1.K 2.G. Documentation demonstrating minimum of 5 years experiences cleaning and filtering fuel tanks

2. Statement of Work.

2.A. Background. The cold-water lines and pumped cold water lines at LAACC are rusted in multiple areas of exposed piping on the P1 parking level. The Victaulic fittings are rusted. There have been patches made to the piping and they are also rusting out and deteriorating. There are points along the piping with rusting and crystallization happening indicative of leaks.

2.B. Scope. Contractor shall provide all equipment, personnel, and material necessary to complete the filtering and fuel analysis of 27 fuel tanks listed below.

Description

Size (gallon)

Fuel Type

1

Bldg. 299

2,000

Red Diesel

2

Bldg. 295 Tank 10

10,000

Amber Diesel

3

Bldg. 295 Tank 7

10,000

Amber Diesel

4

Bldg. 295 North

10,000

Amber Diesel

5

Bldg. 295 Emerg Gen

2,500

Red Diesel

6

Bldg. 510

2,500

Red Diesel

7

Bldg. 510

2,500

Unleaded

8

Bldg. 300

4000

Red Diesel

9

Bldg. 300

75

Red Diesel

10

Bldg. 501 Gen 11

20000

Red Diesel

11

Bldg. 501 Gen 12

20000

Red Diesel

12

Bldg. 501 Onan

900

Red Diesel

13

Bldg. 501 Chiller

2000

Red Diesel

14

Bldg. 12 Day Tank

100

Red Diesel

15

Bldg. 12

5000

Red Diesel

16

Bldg. 236 Generator

600

Red Diesel

17

Bldg. 236 Day Tank

50

Red Diesel

18

Bldg. 257 Main Tank

1,000

Red Diesel

19

Bldg. 257 Day tank

50

Red Diesel

20

Bldg. 222

1,500

Red Diesel

21

Bldg. 304 Main Tank

1,000

Red Diesel

22

Bldg. 304 Main Tank

75

Red Diesel

23

Bldg. 215G

20,000

Red Diesel

24

Bldg. 116

165

Red Diesel

25

Bldg. 295 Day Tank

100

Red Diesel

26

Bldg. 501 Belly Tank-1

275

Red Diesel

27

Bldg. 501 Belly Tank-2

275

Red Diesel

2.B.1. Contractor shall complete the testing and filtering of fuel at least annually.

2.B.2. Fuel analysis shall be performed on each tank and the results shall be provided electronically to the contracting officer representative.

2.B.3. Contractor shall comply with ISO 4406 Code standards as well as other industry standards for fuel tank cleaning, and fuel polishing.

2.B.4. Fuel tanks shall have sludge, contaminants and water filtered/cleaned out of fuel tank.

2.B.5. The contractor shall provide for waste disposal of up to 35 gallons per tank as part of the contract.

2.B.6. Contractor shall schedule with Contracting Officer Representative (COR) or Designee five (5) business days in advance prior to start of work.

2.B.7. Prior to work each day, the contractor s designated lead or supervisor are/is to check in with VAMC Mechanical Unit Supervisor.

2.B.8. Contractor qualifications.

2.B.8.a. Prospective contractor must possess a current State of California Contractor License. st and minimum of 5 years experience required.

2.B.8.b. Prospective contractor must possess a current State of California Hazardous materials transportation license.

2.B.8.c. prospective contractor must have at least 5 years experience cleaning and filtering fuel tanks.

2.C. General Requirements

2.C.1. Rules of the Station: Contractor shall comply with all rules of the facility, including security badging, non-smoking and privacy, and reporting to the COR upon arrival at the facility.

2.C.2. Smoking Policy. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas.

2.C.3. Contractor shall obtain a Contractor I.D. Badge from the VA police. All Contractor personnel are required to wear I.D Badge during the entire time on VA campus.

2.C.4. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

2.D. Performance Monitoring. The Contracting Office Representative (COR) will monitor contractor performance. The COR will certify the work was done in accordance with the SOW. COR will inspect the system once the service has been completed and the system is returned to normal operation. The Contractor shall comply with all applicable regulations and guidelines of the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), California Public Utility Commission and/or any other pertinent federal, state, and local policies relating to the herein mentioned work. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement to patient or Government-owned property, equipment and facilities. The Contractor shall report any damage caused by the Contractor personnel to the COR. The Contractor shall replace items or repair property, equipment or facilities to previous condition, if the Contractor is determined to be at fault for the damage.

2.E. Work Hours: Working hours shall be between 7A and 3P Monday to Friday.

2.E.1 The Vendor is not required to provide service on the following National holidays, nor shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

New Year s Day 1 January

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

2.F. Changes to contract: Only those services specified herein are authorized. Changes to the contract are not authorized and reimbursement shall not be made for any work services performed outside the scope of this contract, unless prior authorization is obtained in writing from the Contracting Officer.

2.G. Safety

2.G.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VA property shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

2.G.2. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

2.G.3. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

2.G.4. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

2.G.5. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee s fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

2.H. Insurance Coverage.

2.H.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

2.H.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

2.H.3. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

2.H.4. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 Effective March 10, 2021. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.

3.A. FAR 52.212-1, Instructions to Offerors Commercial Items

3.B. FAR 52.212-2, Evaluation Commercial Items

3.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items

3.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items

3.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

3.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance

3.G. FAR 52.233-2, Service of Protest

3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.I. VAAR 852.233-71, Alternative Protest Procedure