H946--Water Treatment Consultation EO and Lyons

Water Treatment Consultation Services for the New Jersey Health Care System, East Orange Campus and Lyons Campus

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-04. Updated through FAC 2021-04 effective 01/19/2021; and Acquisition Policy Flash 21-10 effective 01/19/2021.

This solicitation is Small Business set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541620, with a small business size standard of $16.5 Million.

The FSC/PSC is H946.

The New Jersey VA Healthcare System East Orange Campus: 385 Tremont Avenue, East Orange, New Jersey 07018 and Lyons Campus: 151 Knollcroft Road, Lyons, New Jersey is seeking to purchase monthly Water Treatment Consultation Services.

All interested companies shall provide quotations for the following:

Services

Item Number

Description

Total Price

Contract Period

PoP Begin

PoP End

0001

Monthly Inspection of the Following Equipment at the East Orange Campus and Lyons Campus

Â

Base

03/01/21

02/28/22

0001AA

East Orange Campus, Building 1: Domestic Water Softening System and Main Chilled Water Closed Loop

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Base

03/01/21

02/28/22

0001AB

East Orange Campus, Main Condenser Water and Towers

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Base

03/01/21

02/28/22

0001AC

East Orange Campus, Operating Room: Chilled Water Closed Loop and Condenser Water and Tower

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Base

03/01/21

02/28/22

0001AD

East Orange Campus, Building 15: Chilled Water Closed Loop and Condenser Water and Tower

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Base

03/01/21

02/28/22

0001AE

East Orange Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Base

03/01/21

02/28/22

0001AF

East Orange Campus, Steam Production Inspection

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Base

03/01/21

02/28/22

0001AG

Lyons Campus, Building 135: Chilled Water Loop, Condenser Water and Tower and Hot Water Closed Loop (Hot Water Heating Loop)

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Base

03/01/21

02/28/22

0001AH

Lyons Campus, Building 136: Chilled Water Loop, Condenser Water and Tower

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Base

03/01/21

02/28/22

0001AJ

Lyons Campus, Buildings 4, 7, 16, 53, 54, 57 And 143: Chilled Water Closed Loop and Hot Water Closed Loop

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Base

03/01/21

02/28/22

0001AK

Lyons Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Base

03/01/21

02/28/22

0001AL

Lyons Campus, Steam Production Inspection

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Base

03/01/21

02/28/22

0002

Prepare Monthly Treatment Program Reviews According Facility Requirements

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Base

03/01/21

02/28/22

0003

Prepare Monthly Program Logs According to Facility Requirements

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Base

03/01/21

02/28/22

0004

Monthly Meeting with Chemical Contractor and VA Personnel to Review All Reports, Logs and Correspondence According to Facility Requirements

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Base

03/01/21

02/28/22

Total Base Year:

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1001

Monthly Inspection of the Following Equipment at the East Orange Campus and Lyons Campus

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Option 1

03/01/22

02/28/23

1001AA

East Orange Campus, Building 1: Domestic Water Softening System and Main Chilled Water Closed Loop

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Option 1

03/01/22

02/28/23

1001AB

East Orange Campus, Main Condenser Water and Towers

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Option 1

03/01/22

02/28/23

1001AC

East Orange Campus, Operating Room: Chilled Water Closed Loop and Condenser Water and Tower

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Option 1

03/01/22

02/28/23

1001AD

East Orange Campus, Building 15: Chilled Water Closed Loop and Condenser Water and Tower

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Option 1

03/01/22

02/28/23

1001AE

East Orange Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 1

03/01/22

02/28/23

1001AF

East Orange Campus, Steam Production Inspection

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Option 1

03/01/22

02/28/23

1001AG

Lyons Campus, Building 135: Chilled Water Loop, Condenser Water and Tower and Hot Water Closed Loop (Hot Water Heating Loop)

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Option 1

03/01/22

02/28/23

1001AH

Lyons Campus, Building 136: Chilled Water Loop, Condenser Water and Tower

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Option 1

03/01/22

02/28/23

1001AJ

Lyons Campus, Buildings 4, 7, 16, 53, 54, 57 And 143: Chilled Water Closed Loop and Hot Water Closed Loop

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Option 1

03/01/22

02/28/23

1001AK

Lyons Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 1

03/01/22

02/28/23

1001AL

Lyons Campus, Steam Production Inspection

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Option 1

03/01/22

02/28/23

1002

Prepare Monthly Treatment Program Reviews According Facility Requirements

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Option 1

03/01/22

02/28/23

1003

Prepare Monthly Program Logs According to Facility Requirements

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Option 1

03/01/22

02/28/23

1004

Monthly Meeting with Chemical Contractor and VA Personnel to Review All Reports, Logs and Correspondence According to Facility Requirements

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Option 1

03/01/22

02/28/23

Total Option Year 1:

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2001

Monthly Inspection of the Following Equipment at the East Orange Campus and Lyons Campus

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Option 2

03/01/23

02/29/24

2001AA

East Orange Campus, Building 1: Domestic Water Softening System and Main Chilled Water Closed Loop

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Option 2

03/01/23

02/29/24

2001AB

East Orange Campus, Main Condenser Water and Towers

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Option 2

03/01/23

02/29/24

2001AC

East Orange Campus, Operating Room: Chilled Water Closed Loop and Condenser Water and Tower

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Option 2

03/01/23

02/29/24

2001AD

East Orange Campus, Building 15: Chilled Water Closed Loop and Condenser Water and Tower

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Option 2

03/01/23

02/29/24

2001AE

East Orange Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 2

03/01/23

02/29/24

2001AF

East Orange Campus, Steam Production Inspection

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Option 2

03/01/23

02/29/24

2001AG

Lyons Campus, Building 135: Chilled Water Loop, Condenser Water and Tower and Hot Water Closed Loop (Hot Water Heating Loop)

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Option 2

03/01/23

02/29/24

2001AH

Lyons Campus, Building 136: Chilled Water Loop, Condenser Water and Tower

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Option 2

03/01/23

02/29/24

2001AJ

Lyons Campus, Buildings 4, 7, 16, 53, 54, 57 And 143: Chilled Water Closed Loop and Hot Water Closed Loop

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Option 2

03/01/23

02/29/24

2001AK

Lyons Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 2

03/01/23

02/29/24

2001AL

Lyons Campus, Steam Production Inspection

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Option 2

03/01/23

02/29/24

2002

Prepare Monthly Treatment Program Reviews According Facility Requirements

Â

Option 2

03/01/23

02/29/24

2003

Prepare Monthly Program Logs According to Facility Requirements

Â

Option 2

03/01/23

02/29/24

2004

Monthly Meeting with Chemical Contractor and VA Personnel to Review All Reports, Logs and Correspondence According to Facility Requirements

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Option 2

03/01/23

02/29/24

Total Option Year 2:

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3001

Monthly Inspection of the Following Equipment at the East Orange Campus and Lyons Campus

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Option 3

03/01/24

02/28/25

3001AA

East Orange Campus, Building 1: Domestic Water Softening System and Main Chilled Water Closed Loop

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Option 3

03/01/24

02/28/25

3001AB

East Orange Campus, Main Condenser Water and Towers

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Option 3

03/01/24

02/28/25

3001AC

East Orange Campus, Operating Room: Chilled Water Closed Loop and Condenser Water and Tower

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Option 3

03/01/24

02/28/25

3001AD

East Orange Campus, Building 15: Chilled Water Closed Loop and Condenser Water and Tower

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Option 3

03/01/24

02/28/25

3001AE

East Orange Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 3

03/01/24

02/28/25

3001AF

East Orange Campus, Steam Production Inspection

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Option 3

03/01/24

02/28/25

3001AG

Lyons Campus, Building 135: Chilled Water Loop, Condenser Water and Tower and Hot Water Closed Loop (Hot Water Heating Loop)

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Option 3

03/01/24

02/28/25

3001AH

Lyons Campus, Building 136: Chilled Water Loop, Condenser Water and Tower

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Option 3

03/01/24

02/28/25

3001AJ

Lyons Campus, Buildings 4, 7, 16, 53, 54, 57 And 143: Chilled Water Closed Loop and Hot Water Closed Loop

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Option 3

03/01/24

02/28/25

3001AK

Lyons Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 3

03/01/24

02/28/25

3001AL

Lyons Campus, Steam Production Inspection

Â

Option 3

03/01/24

02/28/25

3002

Prepare Monthly Treatment Program Reviews According Facility Requirements

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Option 3

03/01/24

02/28/25

3003

Prepare Monthly Program Logs According to Facility Requirements

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Option 3

03/01/24

02/28/25

3004

Monthly Meeting with Chemical Contractor and VA Personnel to Review All Reports, Logs and Correspondence According to Facility Requirements

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Option 3

03/01/24

02/28/25

Total Option Year 3:

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4001

Monthly Inspection of the Following Equipment at the East Orange Campus and Lyons Campus

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Option 4

03/01/25

02/28/26

4001AA

East Orange Campus, Building 1: Domestic Water Softening System and Main Chilled Water Closed Loop

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Option 4

03/01/25

02/28/26

4001AB

East Orange Campus, Main Condenser Water and Towers

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Option 4

03/01/25

02/28/26

4001AC

East Orange Campus, Operating Room: Chilled Water Closed Loop and Condenser Water and Tower

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Option 4

03/01/25

02/28/26

4001AD

East Orange Campus, Building 15: Chilled Water Closed Loop and Condenser Water and Tower

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Option 4

03/01/25

02/28/26

4001AE

East Orange Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 4

03/01/25

02/28/26

4001AF

East Orange Campus, Steam Production Inspection

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Option 4

03/01/25

02/28/26

4001AG

Lyons Campus, Building 135: Chilled Water Loop, Condenser Water and Tower and Hot Water Closed Loop (Hot Water Heating Loop)

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Option 4

03/01/25

02/28/26

4001AH

Lyons Campus, Building 136: Chilled Water Loop, Condenser Water and Tower

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Option 4

03/01/25

02/28/26

4001AJ

Lyons Campus, Buildings 4, 7, 16, 53, 54, 57 And 143: Chilled Water Closed Loop and Hot Water Closed Loop

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Option 4

03/01/25

02/28/26

4001AK

Lyons Campus, Boiler Plant: Water Softener, Make-Up Water and Condensate Return Water

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Option 4

03/01/25

02/28/26

4001AL

Lyons Campus, Steam Production Inspection

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Option 4

03/01/25

02/28/26

4002

Prepare Monthly Treatment Program Reviews According Facility Requirements

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Option 4

03/01/25

02/28/26

4003

Prepare Monthly Program Logs According to Facility Requirements

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Option 4

03/01/25

02/28/26

4004

Monthly Meeting with Chemical Contractor and VA Personnel to Review All Reports, Logs and Correspondence According to Facility Requirements

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Option 4

03/01/25

02/28/26

Total Option Year 4:

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Base and All Option Year Totals:

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STATEMENT OF WORK (SOW)

WATER TREATMENT CONSULTATION

GENERAL INFORMATION

Title of Project:

Water Treatment Consultation at both East Orange and the Lyons campuses VA New Jersey Health Care System.

Scope of Work:

East Orange Campus: Provide all labor, personnel, supervision, tools, and all materials necessary to provide consultation services as defined below.

Lyons Campus: Provide all labor, personnel, supervision, tools, and all materials necessary to consultation services as defined below.

Contractor is to meet with chemical Contractor and on-site personnel on a monthly basis. Review all water treatment reports and correspondence as they are submitted. Prepare program logs. Prepare a monthly treatment program review. Perform additional chemical testing as needed. Inspect water treatment equipment. Assist with the annual review and goal setting. Discuss water related problems and questions as needed and make recommendations to correct deficiencies.

Background:

VA NJ Health Care System requires Water Treatment Consultation services at the East Orange and Lyons Campuses.

EQUIPMENT:

Areas and Equipment to be monitored:

East Orange

Domestic water softening system in building 1

Main chilled water closed loop in building 1

Main condenser water and towers

O.R. chilled water closed loop

O.R. condenser water and tower

Building 15 chilled water closed loop

Building 15 condenser water and tower

Boiler plant water softener

Boiler plant make-up water

Boiler plant condensate return water

Steam production

Lyons

Main Chilled Water Loop in Bldg. 135

Main Chilled Water Loop in Bldg. 136

Main Condenser Water and Tower in Bldg. 135

Main Condenser Water and Tower in Bldg. 136

Chilled Water Closed Loop and Hot Water Closed Loop in buildings 4, 7, 16, 53, 54, 57, and 143.

Boiler plant water softener

Boiler plant make-up water

Boiler plant condensate return water

Steam production

FREQUENCY:

Monthly. The contractor shall propose a timely schedule to meet the facilities needs and requirements. All work is to be performed between 7:00 AM to 3:30 PM, Monday thru Friday excluding Federal Holidays. Upon arrival to perform service, Contractor to report to Chief Operations Section, Bldg. 5A, Room 109.

Points of Contact for each campus and for access to areas involved are noted below:

East Orange Points of Contact: Utility Shop Foreman, in Bldg. 1, B-level, Room 128, and Boiler Plant Foreman, Bldg. 8.

Lyons Points of Contact: Plant Operations Foreman, Bldg. 14, and HVAC Shop Foreman, Bldg. 136.

PERIOD OF PERFORMANCE:

03/01/2021 02/28/2022 with a provision of four (4) option years.

PLACE OF PERFORMANCE:

East Orange Campus

385 Tremont Ave.

East Orange, NJ 07018

Lyons Campus

151 Knollcroft Rd.

Lyons, NJ 07939

CHANGES TO STATEMENT OF WORK (SOW):

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer (CO).

REPORTING REQUIREMENTS:

Reports: Service reports must be signed by both service provider and COR at completion of work.

CONTRACTOR EXPERIENCE REQUIREMENTS:

Contractor must have a minimum of three (3) years working with all equipment listed above and a minimum of three (3) years in Water Treatment Consultation services. Service person must retain the OSHA 30 Hour Safety Training Card.

Preferred Qualifications:

BS Degree in Chemistry or Chemical Engineering

Minimum of ten years water treatment consulting experience

Minimum of five years consulting for VA Medical Centers

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

The provision at FAR 52.212-1, Instructions to Offerors Commercial Items (JUN 2020), applies to this acquisition. All offers must reference:

The solicitation number 36C24221Q0433;

The time specified in the solicitation for receipt of quotations;

The name, address, and telephone number of the quoter;

Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete

Terms of any express warranty;

Price should be for all services detailed on the pricing schedule of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

Remit to address, if different than mailing address;

A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

Acknowledgment of Solicitation Amendments;

Past performance information, and

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)

52.217-5 Evaluation of Options (JUL 1990)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition.

Award shall be made to the contractor whose quotation offers the best value to the government considering: 1) Technical Capability; (2) Price; and (3) Past Performance.

Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW.

Technical Proficiency: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated. Contractor documentation must demonstrate that they are a business regularly engaged in Water Treatment Consultation and Water Treatment Service.

Technical Experience: Contractor shall supply documentation on 3 5 contracts in the past 5 years where they performed work of similar size and complexity.

Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Past Performance Analysis: The offeror shall provide 3-5 instances of past experience of similar scope within the past 5 years. The contractor shall be a firm regularly engaged in Water Treatment Consulting services. Individuals with no past performance shall receive a neutral rating for this evaluation factor.

Past Performance Questionnaire (attached) to be completed and submitted on offeror s behalf that speaks to offeror s performance on active and physically completed contracts similar in nature to this requirement in accordance with the Statement of Work.

The provision at FAR 52.212-3, Offerors Representations and Certifications Commercial Items (JAN 2021)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. (NOV 2020). If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018 applies to this acquisition. The following clauses are incorporated into Addendum to FAR 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

CL-120 Supplemental Insurance Requirements

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (DEVIATION AUG 2020)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

- 852.203-70 Commercial Advertising

- 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

- 852.215-71 Evaluation Factor Commitments

- 852.232-72 Electronic Submission of Payment Requests

- 852.270-1 Representatives of Contracting Officers.

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.204-14 Service Contract Reporting Requirements (OCT 2016)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644)

52.219-28 Post Award Small Business Program Representation (NOV 2020)

52.222-3 Convict Labor (June 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-37 Employment Reports on Veterans (JUN 2020)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-50 Combating Trafficking in Persons (Oct 2020)

52.222-54 Employment Eligibility Verification (OCT 2015)

52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation.

The Wage Determination for these localities are:

WD No. 2015-4210 Revision 14

WD No. 2015-4212 Revision 14

25010 - Boiler Tender $36.29 + $4.22 = $38.14

25040 - Sewage Plant Operator $33.92 + $4.22 = $38.14

25070 - Stationary Engineer $36.29 + $4.22 = $40.51

25190 - Ventilation Equipment Tender $28.69 + $4.22 = $32.91

25210 - Water Treatment Plant Operator $33.92 + $4.22 = $38.14

All quoters shall submit the following: one copy of technical capability, pricing, and past performance with an additional redacted copy.

This is an open market Small Business Set-Aside for Water Treatment Consultation services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 2:00 PM EST, February 15, 2021. The Government shall only accept electronic submissions via email at lisa.harris4@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will not be accepted.

Any questions or concerns regarding this solicitation should be forwarded to the Contract Specialist, Lisa Harris, via email: lisa.harris4@va.gov.