Grove RT58D crane hydraulic hose and fluid service

1. Action Code: K
2. Send to Fed Biz Ops: Yes
3. Date: 27 Feb 2015
4. Classification Code: J - Maintenance, Repair and Rebuilding of Equipment
5. Contracting Office Address:
USCG Aviation Logistics Center
ESD Procurement
1664 Weeksville Road
Elizabeth City, North Carolina 27909-5001
6. Title: GROVE RT58D CRANE REPLACEMENT OF ALL HYDRAULIC HOSE SERVICE
7. Response Date: 20 February 2015 at 4:15 pm EST
8. Primary Point of Contact: Bekki E. Clark
9. Secondary Point of Contact: Linda Stulick
10. Solicitation Number: HSCG38-15-Q-800006
11. Reference Number: N/A
12. Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number HSCG38-15-Q-800006 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-80 effective March 2, 2015.

The applicable North American Industry Classification Standard Code is 423830. The small business size standard is 100 employees. This requirement is 100% set-aside for small business. All responsible sources may submit a quotation which shall be considered by the agency.

It is anticipated that a firm-fixed price purchase order will be awarded on a competitive basis as a result of this synopsis/solicitation for the following services:

1. Grove RT58D Mobile Crane serial # 84301, round trip pick up from USCG ALC to contractor's repair shop for the replacement of all hydraulic hoses and hydraulic fluid.

2. Grove RT58D Mobile Crane serial # 84302, round trip pick up from USCG ALC to contractor's repair shop for the replacement of all hydraulic hoses and hydraulic fluid.

Consistent with FAR Provision 52.212-1(h), the Government reserves the right to make more than one award (multiple awards) for different line items, if, after considering the additional administrative cost to the Government of awarding and administering separate purchase orders, it is determined that the multiple awards will result in the best value to the Government. For purposes of evaluating the cost of making multiple awards, it is assumed that the administrative cost of awarding and administering a purchase order is $500.

SEE ATTACHED DOCUMENT TITLED "TERMS AND CONDITIONS - HSCG38-15-Q-800006", AND "SCHEDULE OF SUPPLIES/SERVICES HSCG38-15-Q-800006.

Closing date and time for receipt of offers is 20 March 2015 at 4:15 pm EST. Anticipated award date is on or about 23 March 2015. E-mail quotations are preferred and may be sent to Bekki.e.Clark@uscg.mil. Please indicate HSCG38-15-Q-800006 in subject line.

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security
United States Coast Guard (CG-91)
Ombudsman Program for Agency Protests
Email: OPAP@uscg.mil
Fax: 202-372-8447
Phone: 202-475-5786

More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp

Alternative Point of Contact: Tony R. Twiddy
USCG ALC ESD
1664 Weeksville Road
Bldg 78, Elizabeth City, NC 27909
Tony.R.twiddy@uscg.mil
252-335-6643