Grounds Maintenance - Galax, VA (VA033)

The U.S. Army Contracting Command - New Jersey is issuing a Source Sought Notice and Request for Information for grounds maintenance services at the PFC Curtis B. Schooley USARC facility located at 125A Armory Road, Galax, VA, in support of the 99th Readiness Division. The contractor will be responsible for maintaining 32,345 square feet of mowed areas, 6,440 linear feet of trimmed areas, and 1,015 linear feet of edged areas, including grass mowing, edging, trimming, spring and fall cleanup, weeding and planting bed maintenance, and tree and shrub pruning. Services must be performed Monday through Friday between 8:00 AM and 4:30 PM, excluding federal holidays and facility closures, with operations scheduled between March and November for the Southern Region. The contractor must maintain a 100% compliance rate with performance standards allowing no more than one valid customer complaint every three months for routine services and zero complaints for spring/fall cleanup and tree trimming. Respondents must submit their capabilities and organizational information by email to Contract Specialist Ronald M. Stinson at Ronald.m.stinson.civ@army.mil by May 5, 2026, addressing seven specific items including NAICS code appropriateness, capability statements, similar work experience, subcontracting arrangements, and small business status designations.

This procurement carries no set-aside designation and no incumbent contractor or award value information has been disclosed in this pre-solicitation phase. The contract will be awarded as a Firm Fixed Price vehicle with a one base year plus four twelve-month option periods, with work commencing within 7 calendar days of award. The contractor must provide all necessary personnel, supplies, supervision, tools, materials, equipment, and transportation, with all work to be documented through photographs submitted within 24 hours and verified through monthly inspection checklists. Mowing services must be performed every 14 days as directed by the Contracting Officer Representative or Regional Facilities Operational Specialist, with grass maintained between 2-3 inches in height and clippings removed within 4 hours. Additional annual maintenance tasks include edging twice yearly, trimming 8-9 times annually depending on region, weeding and planting bed maintenance up to 8 times annually, and tree and shrub pruning twice annually in April and September.