GR Audits in Kenya

20341920Q00002/Amend 00002 – GR Audits in Kenya

Question 1: "Will the location of the audit be within Nairobi or the audit team will be required to travel outside Nairobi?"
Answer 1: Due to COVID-19 travel restrictions the audits are being performed off-site via skype-video.
a.) The Audit Entrance and Exit Conferences are being held via Skype video-conference call with the Auditor and members of the grantee organization in attendance. As available, also in attendance may be members of USADF local Partner office and USADF’s Senior Auditor.
b.) The grantee submits electronically the requested support documentation to the auditors to verify the assets have been received and the grant expenses are accurately reported. During the audit, routine conference calls are scheduled to discuss the organization’s processes and internal controls and obtain clarification, as needed, on the documentation provided to ensure audit results are accurate and complete.

Question 2: "Are the amounts in the financial report denominated in US dollar?"
Answer 2: No, they are in Kenya shillings

Question 3: "Is this the first year of audit of each of the project?"
Answer 3: This the 1st audit of the grant.

Question 4: "On the IPP waiver form, please clarify on whether this is a system that we can register and log in to submit invoices for payment."
Answer 4:  Fiscal treasury will be able to explain the process they have put in place for submitting the invoice. Once the audit is completed, the audit firm presents the DRAFT to USADF’s Senior Auditor for review and concurrence to finalize and submit the signed final report to the me/Senior Auditor. Once the final signed audit report is submitted, the audit firm submits their invoice to fiscal treasury contracting who notifies USADF.

Question 5: "On the statement of works GR 5102 and 5109 country is Mauritius. Please confirm if the audit will be done in Nairobi."
Answer 5: Yes, they are located in Nairobi.

Question 6: "For GR 5076 and 5096 are you expecting two separate reports?"
Answer 6: Yes, each grant receives a separate report in compliance with guidelines.  USADF will provide template for the audit report.

20341920Q00002/Amend 00001 – GR Audits in Kenya

This amendment is issued to answer submitted questions regarding the solicitation.

Question 1: “The currencies the amounts in the reports”
Answer 1: Kenya Shillings

Question 2: “There is inclusion of grants in Mauritius, should these by included in this request?”
Answer 2:As reflected in the attached Procurement Package documentation #5, the 2 Mauritius grants: “are located in Nairobi, Kenya.”  

The Solicitation has been extended to 2:00pm EST August 17, 2020.

The United States African Development Foundation (USADF), a U.S. Government Agency, has a need for grant audits to be performed in Kenya in accordance with U.S. Government Auditing Standards, Revision 2011 (“Yellow Book). Please review the Request for Quotes and all attachments for information on submitting your quote by the due dates expressed within.

The USADF would like to bring to vendors' attention the potential risk associated with traveling and working in the Country of Kenya based on the attached Travel Warning from the U.S. Department of State (source: https://travel.state.gov/content/passports/en/alertswarnings/). The successful awardee will be provided contact information for USADF Partners in the Country and will be encouraged to contact them prior to traveling and upon arrival for asking for a briefing of the current conditions of each location and for obtaining information on restrictions.

Questions regarding the posting can be submitted until August 10, 2020 at 2:00 pm EST.