Global Medical Readiness Symposium

The 773d Enterprise Sourcing Squadron (773 ESS) is gathering market research and seeking sources for Audio Visual, Lease/Rental of Conference Space and Facilities, and Conference Planning Support.

CONTRACTING OFFICE ADDRESS:
773D Enterprise Sourcing Squadron (773 ESS)
3515 S. General McMullen, Ste 200
San Antonio, TX 78226-1865

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION:

This sources sought is to determine availability and technical capability to provide guest rooms, symposium/meeting rooms, refreshments and audiovisual support services, at a single location, for the Global Medical Readiness Symposium hosted by the Headquarters Air Force (HAF). The Contractor shall be able to accommodate all attendees within one hotel and provide some conference planner support. The hotel shall be within a 10 mile radius of the Phoenix, Arizona Airport with collocated conference facilities. The Contractor shall support the use of tax-exempt forms for all Air Force (AF) guests.

REQUIRED CAPABILITIES:

•1) Place of Performance shall be within a 10 mile radius of the Phoenix, Arizona Airport.

•2) Please assess whether or not your business has the capability to contract for this event IAW the attached Statement of Work (SOW), entitled "Support for the Global Medical Readiness Symposium (GMRS)." Please read the SOW to understand all required capabilities.

•3) The contract will have four option periods with the actual symposium occurring in August of each one year option period.

•4) The performance dates for the symposium are firm, 19 - 23 August 2019 (see SOW). Please provide your full name, position title, contact phone number, company and hotel address, or hotel you represent, CAGE Code, and business size. The symposium dates for August 2020, August 2021, August 2022 and August 2023 are to be determined.

•5) The anticipated North American Industry Classification System (NAICS) code for this acquisition is 721110, Hotels (except casino hotels) and Motels. The small business size standard is $32.5 Million. Please provide any comments or concerns regarding the selection of this specific NAICS code.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: FA8052-17-P-0012

Contract Type: Firm, Fixed-Price

Incumbent: N/A

Method of Previous Acquisition: Small Business Set-Aside (competitive)

SUBMISSION DETAILS:

1) Company name, address, point of contact (POC), telephone numbers, e-mail address, DUNS number, CAGE Code, and GSA schedules held.

2) Identification of current business size for NAICS 721110 and whether currently designated as a Small Business as defined in the Federal Acquisition Regulation Part 19.1, and the appropriate categories (small business, small disadvantaged business, 8(a), service disabled veteran-owned small business, veteran-owned small business, woman-owned small business, HUB zone, minority owned, etc.)

3) Demonstrate your ability to provide the required capabilities.

4) Comments or concerns regarding the SOW.

5) Additional information deemed useful to this potential acquisition.

6) State whether or not you intend to submit a proposal if an RFP/RFQ is posted.

Vendors choosing to respond should send Capability Statements via email no later than 10:00 AM Central Time on 11 Mar 2019 to Angela Baker, Contract Specialist at angela.baker.9@us.af.mil, and Christal Jackson, Contracting Officer at christal.jackson.6@us.af.mil. Any questions must be submitted no later than 10:00 AM Central Time, 4 Mar 2019. Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All Government and contractor personnel reviewing Sources Sought responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described in 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

A DRAFT SOW is attached to this Sources Sought announcement.

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