FY25 Willapa Harbor Maintenance Dredging

This is a SOURCES SOUGHT ANNOUNCEMENT W912DW25X120X and is for informational and market research purposes only. THIS IS NOT A REQUEST FOR PROPOSALS, QUOTATIONS, OR BIDS, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2. The proposed action will be a construction project with a firm-fixed price contract. The type of solicitation to be issued will depend upon information received in response to this Sources Sought announcement. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought announcement or any follow-up information.

Responses to this Sources sought announcement will be used by the Government to make appropriate acquisition decisions. NO SOLICITATION IS CURRENTLY AVAILABLE. This is not a request to be placed on a solicitation mailing list and is not to be construed as a commitment by the Government. The results of this survey will be in effect for a period of one year from the date of this notice. The purpose of this sources sought announcement is to gain knowledge of potentially qualified Small Business, 8(a), Woman Owned Small Business, Service-Disabled Veteran Owned Small Business, and HUBZone contractor sources; as well as their size classifications relative to the NAICS code 237990, FSC code Y1KF, and Small Business Size Standard $37 Million. Depending upon the responses associated with the business categories listed above, the solicitation will either be set aside in one of those categories or be issued as unrestricted and open to both small and large businesses. After review of the responses to this announcement and if the Government still plans to proceed with this project; a separate solicitation announcement will be published on ww.beta.sam.gov. Responses to this announcement are not an adequate response to any future solicitation announcement.

PROJECT DETAILS:
USACE Seattle District is seeking small business sources for a construction dredging project entitled FY25 Willapa Harbor Maintenance Dredging, Willapa Harbor, WA at three federal navigation features in Willapa Bay, Washington: (1) the entrance to Tokeland Marina; (2) the entrance channel to Nahcotta; and (3) the Bay Center entrance channel and basin. The work is anticipated to begin in July 2025 and all in-water work must be completed by 15 Feb 2026.

The project will require dredging via mechanical (clamshell) means to remove approximately 180,000 CY of accumulated sediment across the three project features. The minimum required dredging depth varies from -10 ft (Bay Center and Nahcotta) to -15 ft MLLW (Tokeland).

In addition, dredging of approximately 10,000 CY may be required to a minimum depth of -9 ft MLLW in the Palix River thalweg to ensure sufficient water depths for the dredge, scow, and tugboats to transit to/from Bay Center and the disposal sites. This amount has the potential to change due to the dynamic nature of the Palix River at its confluence with Willapa Bay. 

Dredged material will be disposed via bottom-dump barge at the Cape Shoalwater and/or South Channel open-water disposal locations within Willapa Bay.  The work window varies by project features, but ranges between 16 July through 15 Feb of any given calendar year for each specific project feature. The in-water work windows are as follows:

• Tokeland Marina: 16 July 2025 through 15 February 2026
• Nahcotta: 16 July 2025 through 01 February 2026
• Bay Center and Palix River: 16 July 2025 through 30 September 2025

Access to/from Willapa Bay requires transit of the Willapa Bar, an unmaintained and unprotected entrance from the Pacific Ocean with dynamic shoals, strong tidal currents, and challenging weather conditions.  Furthermore, marine transit within Willapa Bay between project features and dredged material disposal sites requires transit through similar unmaintained and often shallow water depths. Potential risk exists for vessel groundings or accidents. Aids-to-Navigation across the Willapa bar have been removed as they are no longer reliable due to dynamic shoaling conditions. In all locations, shoals are present and shift depending on environmental conditions including tides and storms. This performance window includes the worst season for storm and marine conditions.  Contractors should expect difficult mobilization, demobilization, and construction conditions.

The magnitude of construction is expected to be $1 Million to $5 Million.
 
REQUIREMENTS:
Interested firms should submit a capabilities package, to include the following:
1. Firm's name, address, point of contact, phone number, and email address.
2. CAGE code and UEI number.
3. Firm's interest in bidding on the solicitation if issued.
4. Business classification: Small Business (SB), Small Disadvantaged Business (SDB), Woman Owned Small Business (WOSB), Veteran Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), Historically Underutilized Business Zone Small Business (HUBZone), 8(a) Program
5. Firm's joint venture information (if applicable).
6. Bonding information (provide bonding limits on the bonding company's letterhead):
    a. Single bond
    b. Aggregate
    c. Point of contact for the bonding company

All interested parties who believe they can meet the requirements are invited to submit, in writing, complete information describing their interest and ability to meet all requirements stated above. Prior Government contract work is not required for submitting a response to this announcement.

Submit responses to: Geraldine Kemp, Contract Specialist, via, email, Geraldine.L.Kemp@usace.army.mil.

Responses should be sent as soon as possible, but no later than 5:00 PM PST, 23 December 2024.

Subject Line: FY25 Willapa Harbor Maintenance Dredging

All interested firms must be registered in the System for Award Management (www.SAM.gov) and remain active for the duration of the contract to be eligible for Government contracts.

Office of Small Business Programs POC: Enshane Hill-Nomoto, enshane.nomoto@usace.army.mil