Fresh Produce Food-Indianapolis- Nutrition and Food Service

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Combined Synopsis/Solicitation Notice
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FedBizOpps Combined Synopsis/Solicitation Notice
Rev. March 2010
89
Fresh Produce Food-Indianapolis- Nutrition and Food Service
45219
36C25019Q0544
04-23-2019
7
N
311991
Department of Veterans Affairs
Network Contracting Office (NCO) 10
260 E. University Avenue
Cincinnati OH 45219
John Rogers
john.rogers4@va.gov
Richard L. Roudebush VA Medical Center
1481 W. 10th Street
Indianapolis, IN 45202
www.va.gov
Department of Veterans Affairs
(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) Solicitation number 36C2519Q0544 is issued as a request for quote (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.
(iv) This acquisition is an unrestricted solicitation. The NAICS code is 311991 and the size standard is 500 Employees.
(v) The contract line items are listed in the price schedule of the solicitation package. When providing a quote, please provide a fixed rate for each line item.
(vi) The contractor shall provide Fresh Produce and Specialty i in accordance with the Performance Work Statement that is included in the solicitation package.
(vii) The period of performance is from 1 May 2019 30 November 30, 2019. With (4) 12 Month Option Years
(viii) The provision 52.212-1, Instructions to Offerors Commercial, applies to this acquisition. See solicitation package for this provision which includes the quote submission instructions.
(ix) The provision 52.212-2, Evaluation Commercial Items, applies to this acquisition. See solicitation package for the evaluation factors that will be used to determine which vendor will be selected for the contract award.
(x) The provision 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition.
(xi) The clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.
(xii) The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Items, applies to this acquisition.
(xiii) All additional contract clauses and provisions are included in the attached solicitation package.
(xiv) The Defense Priorities and Allocations System (DPAS) do not apply to this acquisition.
(xv) Quotes are due by 2:00 PM (Eastern Time) on April 23, 2019 and can be emailed to john.rogers4@va.gov.
(xvi) The point of contract John Rogers. Email john.rogers4@va.gov.
See attached document: S02 - 36C25019Q0544
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
DUNS:
DUNS+4:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)
30c. DATE SIGNED
31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)
31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. 2/2012)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
48
583-19-2-120-0017
36C25019Q0544
04-17-2019
John Rogers
513.559.3713
04-23-2019
1400 EST
36C250
Department of Veterans Affairs
Network Contracting Office (NCO) 10
260 E. University Avenue
Cincinnati OH 45219
x
311991
500 Employees
N/A
X
See Statement of Work for location
of performance under the planned contrac
36C250
Department of Veterans Affairs
Network Contracting Office (NCO) 10
260 E. University Avenue
Cincinnati OH 45219
Department of Veterans Affairs
FMS-VA-2(101)
Financial Services Center
PO Box 149971
Austin TX 78714-9971
See CONTINUATION Page
Please provide a quote to John Rogers by the close date of
this solicitation.
What should be included in the quote are as follows:
- Complete 1449 and Price Schedule filled and signed
- Any amendment issued signed and returned with quote
- All certification required, Duns# Address#, registered in
SAMS etc.
Please email your quote to John Rogers
john.rogers4@va.gov
Any questions or concerns can be emailed
See CONTINUATION Page
X
X
36C25019Q0544
Page 1 of
Page 2 of 48
Page 1 of
Table of Contents
SECTION A 1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1
SECTION B - CONTINUATION OF SF 1449 BLOCKS 3
B.1 CONTRACT ADMINISTRATION DATA 3
B.2 PRICE/COST SCHEDULE 4
ITEM INFORMATION 4
B.3 DELIVERY SCHEDULE 8
SECTION C - CONTRACT CLAUSES 13
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) 13
C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 18
C.3 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) 18
C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) 19
C.5 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) 19
C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) 20
C.7 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) 21
C.8 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018) 21
C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) 21
C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 22
C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JAN 2019) 22
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 30
SECTION E - SOLICITATION PROVISIONS 31
E.1 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JUL 2016)(DEVIATION) 31
E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 31
E.3 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) 32
E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (OCT 2018) 32
36C25019Q0544
Page 1 of
Page 12 of 48
Page 1 of
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C250
Department of Veterans Affairs
Network Contracting Office (NCO) 10
260 E. University Avenue
Cincinnati OH 45219
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X]
52.232-33, Payment by Electronic Funds Transfer System For Award Management, or
[]
52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other []
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
Department of Veterans Affairs
FMS-VA-2(101)
Financial Services Center
PO Box 149971
Austin TX 78714-9971
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO
DATE
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
24.00
CS
__________________
__________________
TOMATOES
0002
24.00
CS
__________________
__________________
LETTUCE, SALAD MIX
0003
72.00
CS
__________________
__________________
FRUIT SALAD MIX
0004
60.00
CS
__________________
__________________
BLUEBERRIES
0005
48.00
CS
__________________
__________________
POTATOES
0006
60.00
CS
__________________
__________________
STRAWBERRIES
0007
48.00
CS
__________________
__________________
LETTUCE, ROMAINE
0008
36.00
CS
__________________
__________________
LETTUCE, SALAD MIX
0009
36.00
CS
__________________
__________________
POTATO, FINGERLING
0010
36.00
CS
__________________
__________________
CUCUMBERS
0011
12.00
CS
__________________
__________________
APPLES, RED
0012
24.00
CS
__________________
__________________
SPINACH, FRESH
0013
12.00
CS
__________________
__________________
PICKLES
0014
48.00
CS
__________________
__________________
SALAD MIX, ARCADIAN
0015
12.00
CS
__________________
__________________
ONION, RED JUMBO
0016
12.00
CS
__________________
__________________
CARROTS, MATCHSTICK
0017
36.00
CS
__________________
__________________
LETTUCE, ROMAIN HEARTS
0018
36.00
CS
__________________
__________________
LETTUCE, SHREDDED
0019
24.00
CS
__________________
__________________
BANANAS
0020
12.00
CS
__________________
__________________
CANTALOUPE, CHUNKS
LOCAL STOCK NUMBER: 22.10
0021
12.00
CS
__________________
__________________
HONEYDEW MELON
0022
24.00
CS
__________________
__________________
CELERY, CUT
0023
36.00
CS
__________________
__________________
SLAW, SHREDDED
0024
12.00
CS
__________________
__________________
CAULIFLOWER, FLORET
0025
36.00
CS
__________________
__________________
ORANGES
0026
12.00
CS
__________________
__________________
SWEET POTATOES
0027
12.00
CS
__________________
__________________
SQUASH, YELLOW
0028
12.00
CS
__________________
__________________
SQUASH, ZUCCHINI
0029
24.00
CS
__________________
__________________
POTATO, BAKERS
LOCAL STOCK NUMBER: 17.46
0030
24.00
CS
__________________
__________________
PINEAPPLES, CUT
0031
48.00
CS
__________________
__________________
FRUIT SALAD, PIECES
0032
48.00
CS
__________________
__________________
BROCCOLI, FLORETS
0033
24.00
CS
__________________
__________________
CARROTS, BABY, PEELED
0034
12.00
CS
__________________
__________________
PLUMS, FRESH
0035
24.00
CS
__________________
__________________
GRAPES, SEEDLESS
GRAND TOTAL
__________________
B.3 DELIVERY SCHEDULE
ITEM NUMBER
QUANTITY
DELIVERY DATE
0001
24.00
0002
24.00
0003
72.00
0004
60.00
0005
48.00
0006
60.00
0007
48.00
0008
36.00
0009
36.00
0010
36.00
0011
12.00
0012
24.00
0013
12.00
0014
48.00
0015
12.00
0016
12.00
0017
36.00
0018
36.00
0019
24.00
0020
12.00
0021
12.00
0022
24.00
0023
36.00
0024
12.00
0025
36.00
0026
12.00
0027
12.00
0028
12.00
0029
24.00
0030
24.00
0031
48.00
0032
48.00
0033
24.00
0034
12.00
0035
24.00
VETERANS HEALTH INDIANA
FRESH PRODUCE VENDOR-NUTRITION & FOOD SERVICE
STATEMENT OF WORK
1. The contractor will provide fresh and frozen fruit and vegetable products listed on the Schedule for the period of May 1, 2019 November 30, 2019 with five (5) 12-month option years for Veterans Health Indiana.
This contract may be extended up to five (5), one-year periods at the option of the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract, subject to the availability of funds.
The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.
The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.
Exercise of the option will be based on what is most advantageous to the Government.
Evaluation of options shall not obligate the Government to exercise the option. Evaluation of offers will be based on capability to meet the Government requirements, past performance, and price.
Preference may be given to offers that provide prices for product in containers as specified. However, vendors may offer alternate container (packaging) options and pricing.
Award will be made to the offeror that is determined to be the best value for the Government.
2. PRODUCT ORIGIN
Commodities delivered pursuant to this Commodity Specification shall have originated from crops that have been 100 percent grown, processed, and packed in the United States, its territories or possessions, the Commonwealth of Puerto Rico, or the Trust Territories of the Pacific Islands, (hereinafter referred to as the United States). See Section I., F. of the Master Solicitation.
If the contractor handles any commodity originating from sources other than the United States, the contractor must have a written plan to segregate the commodity. This segregation plan will include an identification and record system for all commodities to ensure they are completely segregated and cannot be used to fulfill purchase orders awarded by USDA. Such segregation plan must be made available, within 10 days of purchase order award, to representatives of the Agricultural Marketing Service (AMS).
The contractor must maintain positive written documentation records evidencing 100 percent domestic origin to the grower level. Contractors must also ensure that the documentation provided by any subcontractors demonstrates the same level of traceability. The burden of proof of compliance is on the contractor.
Documentation may include load or warehouse storage receipts for raw product (i.e., bin tags), product blend (formulation) records, product coding explanations, finished product warehousing records, shipping or payment records, or other documentation or evidence that clearly establishes the product's domestic origin.
Contractors shall provide the domestic origin certification and supporting documentation records to representatives of the AMS Specialty Crops Program, Specialty Crops Inspection (SCI) Division (USDA Inspector) when requesting inspection service. USDA Inspectors will select and review at least one code for each purchase order or IDIQ contract to determine compliance with the Agency's domestic origin requirements.
Such records must be available for review by the Government in accordance with FAR 52.214-26. In the event of an audit, AMS auditors will examine as many codes as is necessary to verify compliance.
Self-certifications by contractors and subcontractors will not be accepted.
4. PRODUCT DELIVERY:
The Contracting Officer s Representatives (CORs) of the Nutrition and Food Service (NFS) shall arrange for product delivery on a needed basis from the Schedule of Supplies and Services included under Section B. Arrangements will be made by telephone, emailed, faxed, or any other method mutually agreed upon by the COR and the Contractor.
5. PACKAGING AND PRODUCTS:
a. All products shall be pasteurized.
b. All products shall be prepared and packaged under modern sanitary conditions in accordance with acceptable commercial practices and in accordance with all applicable state and federal laws and regulations. Additionally, all products shall be adequately packed to prevent damage during shipping, handling and storage.
c. Expiration dates must be clearly visible on each container and products must have a minimum of 7 (seven) days of shelf-life remaining.
6. DELIVERIES:
a. Deliveries shall be made to the Kitchen Receiving area listed under item #8 of this Description/Specifications/Work Statement unless otherwise directed by the COR.
b. Deliveries are required in the frequencies and within the delivery window identified. Holiday delivery schedules will follow the days/times established unless prior arrangements have been made with the respective COR.
c. All items shall be delivered in a refrigerated truck that maintains an internal product temperature of no greater than 40 degrees Fahrenheit. All frozen products shall show no evidence of thawing. Items not meeting these criteria will be rejected.
d. Off-loading of product shall occur in the presence of VA authorized receiving personnel only.
e. Contractor shall be responsible for providing hand trucks, dollies, rolling storage dollies for produce, etc., required to affect delivery to appropriate location.
7. INSPECTIONS:
a. DELIVERED GOODS: The Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc.
b. REJECTIONS: Any items determined unacceptable shall be refused with full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered the same day no later than 3:00 p.m., unless otherwise specified by the COR.
c. DELIVERY VEHICLES: The Government further reserves the right to enter and inspect any vehicle used to deliver goods for, but not limited to, compliance of sanitation conditions, proper refrigeration, etc. Such inspection shall be made on a random basis, upon delivery, at least once during the contract period.
8. INSPECTION REPORTS:
Upon request the Contractor shall provide the Contracting Officer with a copy of inspection reports, prepared by an official of a Federal, State, or County board and shall include chemical and bacteriological examination results and certification that adequate Public Health controls are in effect at the warehouse and are being observed.
9. CONTRACTOR DELIVERY PERSONNEL:
All Contractor delivery personnel shall be required to wear a company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance.
9. PRE-AWARD CONFERENCE:
If appropriate, the Contracting Officer will schedule a conference for contract orientation purposes with the successful offeror.
8. REQUIRED DELIVERY SCHEDULES BY LOCATION:
FRESNO TIME OF DELIVERY FREQUENCY/LIMITATIONS
Veterans Health Indiana 7:00am 9:00am Three (3) deliveries per week:
1481 West 10th Street Monday, Wednesday, Friday
Attn: Nutrition & Food Service
Indianapolis, IN 46202
END OF SPECIFICATIONS.