Fresh Produce

This is a sources sought notice; this is neither a solicitation nor a promise of future work. The Wilmington VAMC is seeking SDVOSB/VOSB and any Small or large company regardless of Socio-economic category that can provide the requirement as spelled out in the Statement of Work (SOW) below.
The veteran business must be registered in SAM and certified in VETBIZ (VIP). The small or large businesses must be registered in SAM. All Vendors interested in, and with the capability and capacity to fulfill this requirement, are required to furnish the following minimum information in reply to the sources sought:
Company Name, address, Government Business Point of Contact, telephone number and email address.
Company DUNS number, CAGE Code, and Tax ID numbers.
Identify any current Federal Supply Schedule, GSA Contracts held, if none then state that no FSS/GSA schedules are held.
Responses shall be submitted electronically, via email to Donna.Toliver, at donna.toliver3@va.gov. Responses are due no later Thursday 01/04/2019 at 1:00 pm.
STATEMENT OF WORK
PRODUCE
WILMINGTON VA MEDICAL CENTER
STATEMENT OF WORK PART A GENERAL INFORMATION
A.1 INTRODUCTION This is to establish a Blanket Purchase Agreement for fresh and seasonal produce for patient/resident meal trays at the Wilmington VA Medical Center located at 1601 Kirkwood Highway, Wilmington, DE.
A.2 BACKGROUND Produce will be delivered on an as needed basis, generally two to three times a week. Exact items and quantities ordered are dependent on the weekly menu and the current patient census; however, the most frequent items ordered, and estimated quantities are as follows.
A.3 SCOPE OF WORK
Item Unit Estimated Annual Quantity
Banana Chef Single Box/10lb. 26
Blueberry Each/6oz. 40
Cantaloupe Jumbo Each 40
Grapes Red Seedless Bag/2lb. 100
Honeydew Melon Jumbo Each 40
Lemons Bag/6ct 78
Orange s Bag/6ct 78
Pineapple Golden Each 36
Strawberry Each/flat 104
Watermelon Seedless Each 20
Celery Pascal Bag/3ct 156
Corn Yellow Each 100
Cucumbers Bag/6ct 78
Onions Jumbo Yellow LB. 200
Pepper Green Large Bag/6ct 78
Radishes Red Cello Bag/each 104
Romaine Heart Bag/3ct 104
Spinach Cello Savoy Bag/10oz. 104
Squash Green Med LB. 25
Tomato 6x7 Med Case/5lb. 78
Mushroom Cello 2.5lb. 50
Mesclun Spring Mix Case/3lb. 52
Peaches Large Case/10lb. 12
Plums Case/36ct 12
Other items established quantities and prices to be added to the contract only upon agreement between the Contracting Officer and vendor.
Orders will be place via telephone or electronically be authorized Nutrition and Food Service staff. The following positions are permitted to place produce orders: Chief, NFS; Assistant Chief, NFS; Chief of Production, NFS; Supervisors, NFS; and Ingredient Control Clerk, NFS. All produce orders are to be delivered within 24 hours of placement of the order.
STATEMENT OF WORK PART B WORK REQUIREMENTS
The Vendor:
Delivery is to be made to:
Wilmington VA medical Center located at 1601 Kirkwood Highway, Wilmington, DE 19805 at an anticipated delivery date between ASAP that will be coordinated between the vendor and WVAMC.
For delivery of the purchased produce the WVAMC NFS department excepts deliveries Monday Saturday, 6:00 AM 4:30 PM,
STATEMENT OF WORK PART C GENERAL REQUIREMENTS
No out-of-date or close-dated items are to be delivered. If the produce is rejected by the NFS representative, it is to be returned by the vendor s agent and a credit is made within one billing cycle. If an item is out of stock, it is expected that once it is received by the vendor, it will be delivered within 24 hours.
STATEMENT OF WORK PART D SUPPORTING INFORMATION
Place of Performance Wilmington VA Medical Center (hereafter referred to as, The VA or WVAMC)
Period of Performance Period covers a base year and option year(s).
Base Year - TBD
Option Year 1 - TBD
Option Year 2 - TBD
Option Year 3 - TBD
Invoice and Payments:
The contractor shall submit an invoice to NFS at the Wilmington VAMC with each delivery of produce. The contractor shall submit a properly prepared invoice for payment. Invoices received without the proper documentation will be returned to the contractor without action and payment will be delayed of disputed until proper invoicing is provided. Invoice for payment shall include the following:
Contractor s billing address
Contract Number
Purchase/Delivery Order Number
Date of Order
Items, quantities, and cost of each produce item delivered
Delivery Date
PRICE SCHEDULE:
BASE YEAR PERIOD OF PERFORMANCE 10/01/2018 to 09/30/2019
Item Unit Price Per Unit
Banana Box _____________
Blueberry Each _____________
Cantaloupe Each _____________
Grapes Red Seedless Bag/2lb _____________
Honeydew Melon Each _____________
Lemons Bag/6ct _____________
Oranges Bag/6ct _____________
Pineapple Golden Each _____________
Strawberry Flat _____________
Watermelon Seedless Each _____________
Celery Pascal Bag/3ct _____________
Corn Yellow Each _____________
Cucumbers Bag/6ct _____________
Onion Jumbo Yellow Pound _____________
Pepper Green Large Bag/6ct _____________
Radish Red Cello Bag/each _____________
Romaine Heart Bag/3ct _____________
Spinach Cello Savoy Bag/10oz _____________
Squash Green Med LB _____________
Tomato 6x7 Med Case/5lb _____________
Mushroom Cello Each/2.5lb _____________
Mesclun Spring Mix Case/3lb _____________
Peaches Large Case/10lb _____________
Plums Case/36ct _____________
PRICE SCHEDULE:
Option Year 1 (period of performance: TBD Prices to be negotiated at time of Option Year 2 award
Option Year 2 (period of performance: TBD
Prices to be negotiated at time of Option Year 3 award
Option Year 3 (period of performance: TBD.