Florida – real property records search

This is a Sources Sought Notice (SSN) ONLY.  The Internal Revenue Service (IRS) has a requirement to obtain STATE OF FLORIDA – REAL PROPERTY RECORDS SEARCH and is conducting market research to determine the availability of capable vendors that can perform these services. 

Interested vendors are requested to respond no later than 1:00PM (Eastern Standard Time), Tuesday, August 26, 2025 to Tracie Griner, Tracie.D.Griner2@irs.gov.  No phone calls will be accepted.  No proprietary, classified, confidential, or sensitive information should be included in responses.

The NAICS code assigned to this acquisition is 519290 Web Search Portals and All Other Information Services. 

The Government will use respondent information, in part, to determine whether a small business set-aside is appropriate for this acquisition. We encourage all small business concerns in all socioeconomic categories to identify their capabilities in meeting the requirement outlined below.

DESCRIPTION:

The Internal Revenue Service (IRS) has a requirement to acquire online access to automated geographically based title searches, deed and encumbrance information for properties located in Florida.

Access to current and accurate Florida deed and encumbrance information.  The vendor shall provide current and accurate information needed to meet the Agency’s requirements.

The contractor shall:

• Provide real property records for Counties located in Florida via legal description or name search.
• Provide the minimum 20-year encumbrance search finds judgements, tax liens, divorce and probate records.
• Provide document images that shall be available for review or printing.
• Provide on on-going protected access to Host On Demand (HOD) /Secure Socket Layer (SSL) accounts for up to 20 IRS users per month.

PERIOD OF PERFORMANCE:

Base Period:              October 1, 2025 – September 30, 2026

Option Period 1:          October 01, 2026 - September 30, 2027

Option Period 2:          October 01, 2027 - September 30, 2028 

Option Period 3:          October 01, 2028 - September 30, 2029

Option Period 4:          October 01, 2029 - September 30, 2030

Interested business concerns should provide a brief capabilities statement package (submissions are limited to no more than 10 pages in length demonstrating its capabilities in reference to this requirement.  A generic capability statement is not acceptable. The Government prefers that your firm submits its response in Microsoft Word or Adobe Acrobat. 

The capability package shall be sent by email to the following: Tracie.D.Griner2@irs.gov and

Your email subject line should reflect: Sources Sought Response for STATE OF FLORIDA – REAL PROPERTY RECORDS SEARCH

In response to this source sought, please provide: (2 part)

I COMPANY PROFILE – Cover Page

1. Company Name and Address
2. Company technical Point of Contact (POC) information to include name, title, telephone number, and email address.
3. Applicable NAICS (North American Industry Classification System) Code 
4. List active governmentwide contracts related to the services required that your company has been awarded (GWACs, IDIQs, and BPAs – include applicable SIN)
5. Business Classification / Socio-Economic Status (e.g., large, small, 8(a), women owned, hub-zone, SDB, Service-Disabled Veteran Owned)

II Capability Statement

Interested business concerns should provide a brief capabilities statement package (submissions are limited to no more than 10 pages in length demonstrating its capabilities in reference to this requirement.  A generic capability statement is not acceptable. The Government prefers that your firm submits its response in Microsoft Word or Adobe Acrobat. 

The capability package shall be sent by email to the following: Tracie.D.Griner2@irs.gov and

DISCLAIMER: This notice is issued solely for information and planning purposes – it does not constitute a Request for Quotation (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.  This notice does not commit the U.S. Government to contract for any supply or service.  Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice.  The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder.  Not responding to this notice does not preclude participation in any future RFQ, IFB, or RFP, if any is issued.  If a solicitation is released, it will be synopsized on the Government wide Point of Entry (GPE).  It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.  The GPE is located at sam.gov.