Flight Planning & Dispatch

The Government anticipates awarding a FFP contract resulting from this Request for Quotations (RFQ). The resultant contract is anticipated to be awarded on or around 01 June 2023 with a performance start date of 01 July 2023. As reflected within the RFQ, the anticipated award will contain a period of performance to include a 12-month base period plus four (4) 12-month option periods and will include a 6-mo extension IAW FAR 52.217-8. Option periods will be exercised at the Government’s discretion.

Marine Corps Air Station (MCAS) Kaneohe Bay requires contractor-provided flight planning and dispatch services in support of the VMR-Detachment C-20 aircraft located at Marine Corps Base Hawaii (MCBH), Kaneohe Bay, Hawaii. The contractor shall provide International Flight Planning, Dispatch, and Flight Following Services and Support that includes providing the aircrew with the uninterruptable ability to provide timely, relevant mission planning and flight execution to support senior leaders anywhere in the world, allowing maximum flexibility to their dynamic schedules, without breaking crew endurance policy or mandated regulation.

International Flight Dispatch Services Support is required for MCAS Kaneohe Bay’s VMRDetachment C-20 aircraft in support of Tier Two and Tier Three personnel (Secretaries of the Military Departments, Chiefs of the Military Services, Commanders of Combatant Commands, Commander, International Security Assistance Force, Under Secretary of Defense for Intelligence, Under Secretary of Defense for Policy, etc.) as depicted IAW DODI 4500.56 in addition to United States Heads & Foreign Heads of State. Obtaining flight support services is crucial to the planning and execution success of Special Air Missions (SAM's), especially in wartime when diplomacy and negotiation become critical elements of national security strategy. The Contractor shall provide personnel, services, equipment, tools, materials, and other requirements necessary for, or incidental to, the performance of flight planning and dispatch as outlined above.

Aircraft dispatchers shall establish and maintain as a minimum: Annual Federal Aviation Administration Flight Dispatcher Certification, International Procedures Certification, Global Decision II (GDSS II) Certification, Aircraft and Personnel Automated Clearance System (APACS) Certification, Foreign Clearance Guide Certification, Global Data Center (GDC) Certification, Rockwell Collins Flight Operation System (FOS) Certification, and Department of Defense Information Assurance Awareness Cyber Awareness Training/Certification.

The contractor shall provide support for International Flight Dispatch Services and Support. Contractor shall provide as many FAA Part 65 certified personnel as required to accomplish all aspects of mission planning and execution. Flight/Mission Planning system must be included and available to the customer so that the vendor and customer can plan and execute the same.

Quotes will be accepted pursuant to FAR 52.212-1, Instructions to Offerors and the ADDENDUM to FAR 52.212-1, Instructions to Offerors. Offerors shall submit only one (1) quotation in response to this RFQ.  Therefore, the offeror’s submission should demonstrate the optimal capability in response to the requirements. Quotations shall be electronically submitted no later than 24 April 2023, 2:00 P.M. Hawaii Standard Time (HST) and shall be submitted via email to: sandra.caswell@usmc.mil AND courtesy copy (cc:)  jessica.pugh@usmc.mil

The Contracting Officer will use the evaluation procedures at FAR 15.101-1, Tradeoff process, to evaluate quotes in determining the quote that represents the best value to the Government. (see FAR 52.212-2, Evaluation – Commercial Items). Evaluations of quotes received will be done IAW the ADDENDUM to FAR 52.212-2, Evaluation - Commercial Items, and its outlined Factors. 

SEE ATTACHED RFQ FOR ALL REQUIRED CERTIFICATIONS AND/OR QUALIFICATIONS AND QUOTATION PACKAGE REQUIREMENTS.