Flatbed Printer System

The United States Senate, Office of the Sergeant at Arms (SAA) is seeking to procure a Flatbed Printer System through Request for Quotation (RFQ) 2025-R-013. The solicitation requires a printer capable of printing on rigid media up to 48" x 96" with UV LED inks, minimum resolution of 600 x 600 dpi, and specific technical capabilities. Offerors must have an active SAM registration, provide OEM authorization, and comply with Section 208 of the Legislative Branch Appropriations Act of 2020. The SAA will evaluate proposals based on technical specifications, proposed pricing (including list price, optional items, consumables, and maintenance), and past performance over the last three years. Key dates include questions due by November 15, 2024, and quote submissions due by December 20, 2024 at 12:00 PM EST, with submissions to be sent via email to Acquisitions@saa.senate.gov.

The solicitation is not set aside for any specific category of businesses and allows for open market quotes or submissions under existing government-wide acquisition contracts like NASA SEWP or GSA Schedule. The place of performance is Washington, DC 20510, with delivery specified at the Landover Print Facility in Hyattsville, MD. While specific budget ranges are not explicitly detailed, the procurement includes pricing for a base year and optional maintenance years. The contract requires a 1-year base warranty, with potential for a 4-hour on-site service response time. Vendors must be U.S.-based Original Equipment Manufacturers, with foreign distributors and non-U.S. companies explicitly not acceptable as sources. The contract is expected to begin on January 1, 2025, with the SAA making a best value trade-off award decision based on the comprehensive evaluation of technical and pricing submissions.