Firm Fixed Price Commercial Items BPA for Diesel and Propane to the Rosebud IHS Hospital in Rosebud, SD.

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Commercial Item, Blanket Purchase Agreement (BPA) in response to Request for Quote (RFQ) RFQ-24-096.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.

D. This RFQ is issued as Small Business Set-Aside and the associated NAICS Code is 324199, which has a small business standard of 500 Employees.

E. This will be a Blanket Purchase Agreement and will NOT obligate any funds. Funds will be obligated prior to starting performance through the issuance of a BPA Call. Orders may be submitted electronically, facsimile, or hard copy.

F. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Complete the attached Fuel list.

Period of Performance:

Base year:  September 3, 2024 to September 2, 2025

Option Year One (1): September 3, 2025 to September 2, 2026

Option Year Two (2):  September 3, 2026 to September 2, 2027

Option Year Three (3):  September 3, 2027 to September 2, 2028

Option Year Four (4):  September 3, 2028 to September 2, 2029

G. To provide fuel on an as needed basis according to the statement of work.

H. Fuel/Propane will be provided for Rosebud Comprehensive Health Care Facility Indian Health Service

400 Soldier Creek Road Rosebud, South Dakota 57555. The anticipated period of performance will be September 3, 2024 through September 2, 2024, with four (4), one (1) year option periods.

I. FAR 52.212-1 Instructions to Offerors-Commercial Items (November 2021).

Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ-24-096.
2. Closing Date: August 30, 2024, 3:00pm CST.
3. Name, address and telephone number of company and email address of contact person.
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
5. Terms of any express warranty.
6. Price and any discount terms.
7. “Remit to” address, if different than mailing address.
8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).
9. Acknowledgment of Solicitation Amendments (if any issued)
10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).
11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

J. Basis of award is Lowest Price, Technically Acceptable “LPTA” offer. The Government will not use the formal source selection procedures described in FAR part 15. The Government will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations or offers. Offers will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. All non-price factors and sub-factors will be rated as either “acceptable” or “unacceptable”. The Government intends to evaluate and make award without discussion with the offerors other than minor clarifications, unless discussions are determined to be necessary. A decision on the technical acceptability of each offeror’s quotations will be made. For those offeror’s which are determined to be technically acceptable, award will be made to that vendor(s) with the lowest overall prices.

The LPTA evaluation process will be accomplished as follows - Technical Acceptability will be comprised of three subfactors: 1. Meeting all areas under the “Statement of Work”, Delivery Schedule; 2. Past Performance; and, 3. Price.

1. Ability to meet the Delivery Schedule (as needed basis according to statement of work).

2. Past Performance: The offeror shall provide a list of contracts under which they have performed same or similar services to this RFQ requirement within the last three (3) years. The Government shall assess the offeror’s ability to perform the effort described in the Request for Quote (RFQ). The assessment process will result in an overall technical rating of Acceptable/Non Acceptable or Neutral/Unknown. Offerors with no relevant past or present performance history shall receive the rating “neutral or unknown”, meaning the rating is treated neither favorably nor unfavorably.

3. Price: The Pricing Schedule must be completed for all line items and will be evaluated as to completeness and reasonableness. The offeror(s) with the lowest technically acceptable price represents the best value for the Government.

K. FAR 52.212-3 Offer Representations and Certifications-Commercial Items (May 2024) See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

L. FAR 52.212-4 Contract Terms and Conditions-Commercial Item (November 2023) – See attachment; in by reference.

M. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2024) - See attachment for full text.

N. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

O. Offers will be accepted electronically, Submit via e-mail to the following:

Great Plains Area Indian Health Service

Attn: DeAnne Dolphus, Contract Specialist 115 4th Ave. SE, Room 309

Aberdeen, SD 57401

Email: deanne.dolphus@ihs.gov 

Any questions, please submit by August 26, 2024 by 12:00 pm CST.

Contractors will need a DUNS number, TIN number, and be registered with www.sam.gov.