FCI Leavenworth QTR 2 Subsistence

The Department of Justice Bureau of Prisons, operating the United States Penitentiary at Leavenworth, is seeking to procure food items for subsistence through a firm fixed-price contract. Vendors must submit detailed quotes via spreadsheet format including per-unit pricing, quantities, and packaging specifications that comply with USDA Commodity Inspection Division (CID) standards and BOP National Menu Specifications. The solicitation encompasses over 80 line items across diverse food categories including beans, rice, pasta, vegetables, meats, cheese, and eggs, with extended pricing ranging from $50 to $68,760 across product categories. Awards will be evaluated using the Lowest Price Technically Acceptable (LPTA) methodology, with evaluation factors including line-item descriptions, CID standards compliance, and past performance. Quotes must be submitted electronically to Contract Specialist Kathleen Wood at kwood1@bop.gov by November 24, 2025 at 7:00 a.m. Central Time, with the contract performance period running from January 1, 2026 through January 19, 2026.

This solicitation is designated as a Total Small Business Set-Aside, limiting competition to businesses with 700 or fewer employees under NAICS code 311999 (All Other Miscellaneous Food Manufacturing). No incumbent contractor information is provided in the solicitation documents. Delivery of all food items must occur between January 1-19, 2026, to FCI Leavenworth located in Leavenworth, Kansas, with strict warehouse delivery hours of 7:00 a.m. to 2:00 p.m. Monday through Friday. Critical delivery requirements include palletized shipments, temperature-specific handling for perishable and frozen foods, and mandatory kosher labeling for religious diet items. All vendors must maintain active registration in the System for Award Management (SAM) and comply with delivery specifications, with non-compliant items subject to rejection and potential disposal at vendor expense.