FCI LA tuna FY26 QTR 4 - condiments-supplies

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Part 52.212-2 Evaluation-Commercial Products and commercial Servies. As prescribed in 12.205(a)(2), insert a provision substantially as follows: (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

[Insert evaluation factors in the relative order of importance. For requests for proposals, state: Evaluation factors other than price when combined are [significantly more important than price/approximately equal to price/significantly less important] than price. For invitations for bids, list only price and price-related factors.]

FCI La Tuna will award quoted items to vendors that have a high past performance record regardless of the quotes with the lowest price.  Quotes from vendors without poor past performance represent the best value when compared to any lower priced quote(s).

 The solicitation number is 15B51026Q00000023 and this solicitation is issued as a Request for Quote (RFQ).

Solicitation is for FOURTH QUARTER CONDIMENTS AND SUPPLIES FY26. For a list, description and total quantities of all items refer to attached Standard Form 1449, Section 2.

Solicitation is a 100% small business set aside.  Any quotes from large businesses will not be considered.

The NAICS for this requirement is 311999    

Terms of delivery are F.O.B. destination to:  FCI La Tuna, 8500 Doniphan Dr., Anthony, Texas 79821, Warehouse 915-791-9780.

Items will be awarded individually.  More than one item may be awarded to one contractor.     

Evaluation Factors are price and past performance.  Venders who submit a quote concurs that delivery dates will be met, unless otherwise noted.  Vendors should not quote on items which cannot be delivered for any reason. Quotes must be listed as per the item quantities requested.

DELIVERY REQUIREMENTS:

• All deliveries must be palletized unless prior arrangements were agreed to by FCI La Tuna warehouse staff and/or material handlers (no side-loaded pallets).
• All non-frozen, perishable foods must be delivered between 36 degrees F and 41 degrees F.
• All canned goods must be delivered above 36 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below.  “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and/or BOP National Specifications.”
• Some items may require thawing and cooking to determine specification compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with Kosher Symbol on individual packages or the item will be refused.
• Items which are conditionally received and found noncompliant, must be picked up at the vendors’ expense within (2) weeks of noncompliance notification.
• Items that fail to meet specifications will be refused. All items must be dated.
• Hours for delivery are 7:30AM – 1:30PM, Mon-Fri, first come first serve.  No deliveries on weekends or federal holidays.
• Unless otherwise stated within the specification of an item description in Section 2 of SF Form 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label.

Substitutions to specifications in line items are prohibited (ex., case counts).  Changes to specifications will not be evaluated and therefore, not considered for award.  The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.  Do not change the case counts or the quote of the item will not be considered.

The date and time for receipt of offers is MAY 28, 2026, at 8:00 AM MST.  Quote must indicate Solicitation No. 15B51026Q00000023 time specified for receipt of quote, name, address and telephone number of quote, technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms.  Quote must include acknowledgment of amendments, if any.

Substitutions to specifications in line items are prohibited (ex., case counts).  Changes to specifications will not be evaluated and therefore, not considered for award.  The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.  Do not change the case counts or the quote of the item will not be considered.