FCI gilmer - commercial frames & door replacement
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000012
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 332321 Metal Window and Door Manufacturing
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons Federal Correctional Institution (FCI) Gilmer is seeking commercial frame and door replacement services for its facility located in Glenville, West Virginia. The solicitation (No. 15B11925Q00000012) requires precise door and frame replacements with specific hardware, including locks, hinges, and glass configurations for multiple facility locations. Vendors must have an active registration in the System for Award Management (SAM.gov) and complete Standard Form (SF) 1449 with original signatures. The government will evaluate offers based on price, delivery time, and past performance, with past performance being considered approximately equal in value to pricing. Quotes must be submitted via email to j2hutchison@bop.gov by 4:00 p.m. on May 12, 2025, with faxed or hand-carried quotes not being accepted.
The solicitation is designated as a Total Small Business set-aside under NAICS code 332321 for Metal Window and Door Manufacturing, with a size standard of 500 employees. The contract period is anticipated from May 12, 2025, to August 31, 2025, with all items to be delivered to the FCI Gilmer warehouse. The project involves replacing doors in various facility areas including the powerhouse, garage, dining area, rear dock, rear gate, HU SE, and front area, with specific requirements for frame dimensions ranging from 46" to 75.5" and door heights between 81" and 86". While no specific award value is mentioned, the contract will be awarded on a firm fixed price basis to responsive and responsible vendors. Vendors should note that failure to meet all requirements may result in negative performance documentation that could be shared across Bureau of Prisons facilities.
Notice text
3 versions
Update #3 · Latest ·
RE: 15B11925Q00000012
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Commercial Frame & Door Replacement Including Miscellaneous Hardware. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., May 30, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
Update #2 ·
RE: 15B11925Q00000012
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Commercial Frame & Door Replacement Including Miscellaneous Hardware. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., May 16, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
Update #1 ·
RE: 15B11925Q00000012
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Commercial Frame & Door Replacement Including Miscellaneous Hardware. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., May 12, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
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