FCI Fairton 3rd Qtr FY2021 Subsistence RFQ

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the
format in Federal Acquisition Regulations (FAR) Subpart 12.6 as supplemented with additional
information included in this notice. This announcement constitutes the only solicitation; quotes are being
requested and a written solicitation will not be issued. The solicitation number is 15B20421Q00000007
and this solicitation is issued as a Request for Quote (RFQ).
Solicitation is for Third Quarter Subsistence, FY 2021 (Kosher, Meat, Frozen, and Dry). For a list,
description and total quantities of all items refer to attached Standard Form 1449, Section 2.
Solicitation is a 100% small business set aside. Any quotes from large businesses will not be
considered. The NAICS for this requirement is 311991.
Terms of delivery are F.O.B. destination to: FCI Fairton, 655 Fairton-Millville Road, Fairton, New
Jersey 08320.
Items will be awarded individually. More than one item may be awarded to one contractor.
Evaluation Factors are price and past performance. Venders who submit a quote concurs that
delivery dates will be met, unless otherwise noted. Vendors should not quote on items which cannot be
delivered for any reason.
Past performance: A record of poor performance due to failure to deliver items within the expected
delivery time period, requests to remove an item from a signed purchase order on previous awards,
requests to disregard or cancel a signed purchase order, or poor quality may result in a poor performance
rating. FCI Fairton will award quoted items to vendors that have a high past performance record IAW
FAR 13.106-2(4) (ii) regardless of the quotes with the lowest price. Quotes from vendors without poor
past performance represent the best value when compared to any lower priced quote(s).
DELIVERY REQUIREMENTS:
• All deliveries must be palletized unless prior arrangements were agreed to by FCI Fairton
warehouse staff and/or material handlers (no side-loaded pallets).
• All non-frozen, perishable foods must be delivered between 36 degrees F and 41 degrees F.
• All canned goods must be delivered above 36 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received
is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order
and/or BOP National Specifications.”
• Some items may require thawing and cooking to determine specification compliance and product
wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with Kosher Symbol on individual packages or
the item will be refused.
• Items which are conditionally received and found noncompliant, must be picked up at the
vendors’ expense within (2) weeks of noncompliance notification.
• Items that fail to meet specifications will be refused. All items must be dated.
• Hours for delivery are 6:30AM – 1:00PM, Mon-Fri, first come first serve. No deliveries on
weekends or federal holidays.
FCI FAIRTON, 3rd Qtr Subsistence FY 2021
2 | P a g e
• Unless otherwise stated within the specification of an item description in Section 2 of SF Form
1449, all dates for frozen food items must be delivered frozen and delivered before the best buy
date, sell by date, use by date, best if used by date, or freeze by date on the label.
Substitutions to specifications in line items are prohibited (ex., case counts). Changes to
specifications will not be evaluated and therefore, not considered for award. The government reserves the
right upon inspection to reject items if they are damaged or not to the specifications as listed in the
solicitation. Do not change the case counts or the quote of the item will not be considered.
The date and time for receipt of offers is March 01, 2021 at 4:00 PM EST (16:00). Quote must
indicate Solicitation No. 15B20421Q00000007 time specified for receipt of quote, name, address and
telephone number of quote, technical description of the items being quoted in sufficient detail to evaluate
compliance with the requirements in the solicitation, terms of any expressed warranty, price and any
discount terms. Quote must include acknowledgment of amendments, if any.
Expected award date is on or before March 15, 2021. A Notice of Award will be created and posted
on beta.sam.gov. Purchases in the amount of $10,000.01 and above will be made via purchase orders
with payment by electronic funds transfer. Purchases in the amount of $10,000.00 and below will be
made via a Government purchase card. Vendors will have 3 business days to sign and return purchase
orders or awarded items may be issued to another vendor.
Quotes will be FOB DESTINATION with expected delivery from April 1, 2021 thru April 23, 2021.
Any items shipped before or after the expected delivery dates will be returned at vendor’s expense.
Vendors shall submit signed and dated quotes to Scott Hewitt-Shiley by email at
shewittshiley@bop.gov and Nicholas Raben at n1raben@bop.gov. Due to security considerations, do
not send offers via U.S. mail. All offers shall be submitted on the SF1449. OMB Clearance 1103-0018.
All pages of the solicitation, including the header page, all attachments and amendments (if any), must be
submitted with your quote. Please check line 28, sign 30a and print 30b on the 1449.